| Posting Title: | INFORMATION MANAGEMENT OFFICER |
| Job Code Title: | INFORMATION MANAGEMENT OFFICER |
| Department/Office: | UNITED NATIONS OFFICE AT GENEVA |
| Duty Station: | GENEVA |
| Posting Period: | 29 December 2016 - 27 January 2017 |
| Job Opening Number: | 16-Information Management Systems-UNOG-71970-R-Geneva (X) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of appointment is subject to extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures
Org. Setting and Reporting
This extra-budgetary position is located in the Institutional Memory Section, Library, UNOG, Geneva.
Responsibilities
Under the supervision of the Chief, Institutional Memory Section, UN Library at Geneva, and within delegated authority, the incumbent will be responsible for the following duties:
�Plans and directs the Digital Preservation and Access component of the Total Digital Access to the League of Nations Archives project; monitors the progress of this component of the project, ensures compliance with international, UN, UN Library at Geneva and Institutional Memory Section�s standards and guidelines; ensures that this component of the project meets established budget and deadlines as well as technical quality.
�Ensures the availability, performance and security of the Digital Preservation and Archives Management Systems.
�Ensures compatibility and interoperability of the Digital Preservation and Archives systems with the existing UN Library at Geneva systems, including the Discovery tool, as well as with ongoing similar projects implemented by ARMS/UNHQ and by other UN entities.
�Oversees systems continuous development for the Project.
� Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization's non-current records and archives and delivery of reference services, archival description and systems management.
� Conducts policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Section policies, guidelines and procedures in keeping with technological developments, e.g., strategy for long-term preservation and retrievability of electronic records.
� Assesses and makes recommendations relating to the use of information systems from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to records management and archives.
� Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., document/correspondence management products, imaging and digitisation systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping and digital preservation system; to plan and develop migration strategies for archival preservation of electronic records,
� Evaluates applications and cost-effectiveness of services in relation to technology options and prepares data and recommendations for decision-making.
� Provides technical services for the Section by evaluating hardware and software requirements, recommends purchases, tracks requisitions and monitors expenditures; oversees installation of hardware and liaises with ITSD on the replacement of obsolete equipment; overseeing Section LAN Administrators and ensures that technical problems are resolved expeditiously; and oversees the implementation of the Section's electronic recordkeeping and digital preservation system .
� Ensures access to records with continuing value by managing the application of international cataloguing and indexing standards for intellectual control and retrieval; advises internal and external users regarding the use of the Section's holdings; and assures the delivery of records and/or copies.
� Develops and implements policies and guidelines relating to the preservation of and access to digital archives by establishing metadata requirements; retains schedules for incorporation into electronic recordkeeping systems; transfers, maintains security protocols; and selects standards for digitisation of finding aids and records and their electronic dissemination.
� Manages information security by enforcing security-classification restrictions; and ensures the physical security and safety of the Organization's records.
� Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
� Develops client outreach strategy and programme and coordinates its implementation.
� Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
� Evaluates the performance of vendors and certifies invoices, as necessary.
� Guides, trains and supervises professional and general service staff in the various records information management functions.
� Performs other duties as assigned.
�Plans and directs the Digital Preservation and Access component of the Total Digital Access to the League of Nations Archives project; monitors the progress of this component of the project, ensures compliance with international, UN, UN Library at Geneva and Institutional Memory Section�s standards and guidelines; ensures that this component of the project meets established budget and deadlines as well as technical quality.
�Ensures the availability, performance and security of the Digital Preservation and Archives Management Systems.
�Ensures compatibility and interoperability of the Digital Preservation and Archives systems with the existing UN Library at Geneva systems, including the Discovery tool, as well as with ongoing similar projects implemented by ARMS/UNHQ and by other UN entities.
�Oversees systems continuous development for the Project.
� Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization's non-current records and archives and delivery of reference services, archival description and systems management.
� Conducts policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Section policies, guidelines and procedures in keeping with technological developments, e.g., strategy for long-term preservation and retrievability of electronic records.
� Assesses and makes recommendations relating to the use of information systems from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to records management and archives.
� Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., document/correspondence management products, imaging and digitisation systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping and digital preservation system; to plan and develop migration strategies for archival preservation of electronic records,
� Evaluates applications and cost-effectiveness of services in relation to technology options and prepares data and recommendations for decision-making.
� Provides technical services for the Section by evaluating hardware and software requirements, recommends purchases, tracks requisitions and monitors expenditures; oversees installation of hardware and liaises with ITSD on the replacement of obsolete equipment; overseeing Section LAN Administrators and ensures that technical problems are resolved expeditiously; and oversees the implementation of the Section's electronic recordkeeping and digital preservation system .
� Ensures access to records with continuing value by managing the application of international cataloguing and indexing standards for intellectual control and retrieval; advises internal and external users regarding the use of the Section's holdings; and assures the delivery of records and/or copies.
� Develops and implements policies and guidelines relating to the preservation of and access to digital archives by establishing metadata requirements; retains schedules for incorporation into electronic recordkeeping systems; transfers, maintains security protocols; and selects standards for digitisation of finding aids and records and their electronic dissemination.
� Manages information security by enforcing security-classification restrictions; and ensures the physical security and safety of the Organization's records.
� Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
� Develops client outreach strategy and programme and coordinates its implementation.
� Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
� Evaluates the performance of vendors and certifies invoices, as necessary.
� Guides, trains and supervises professional and general service staff in the various records information management functions.
� Performs other duties as assigned.
Competencies
� PROFESSIONALISM: Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Sound knowledge of metadata standards for libraries and archives. Sound knowledge of digital preservation and related standards. Sound knowledge of digitization workflows and standards. Knowledge of Library discovery tools, preferably Primo. Knowledge of Open Archives Initiative (OAI) harvesting methodologies. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
� PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
� TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
� PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
� TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master's degree or equivalent) in archival, information science, information systems, computer science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Certification in project management methodology, preferably Prince2 is desirable.
Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area, including at least 5 years of experience at the international level. Experience administering an Archives Management System and managing a Library discovery tool is desirable.
Languages
Fluency in both the working languages of the UN Secretariat, English and French, (both oral and written) is required; knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
| Posting Title: | Associate Information Management Officer |
| Job Code Title: | ASSOCIATE INFORMATION MANAGEMENT OFFICER |
| Department/Office: | OFFICE OF CENTRAL SUPPORT SERVICES |
| Duty Station: | NEW YORK |
| Posting Period: | 22 September 2016 - 20 November 2016 |
| Job Opening Number: | 16-Information Management Systems-DM OCSS-63108-R-New York (X) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of an Information Management Officer, the incumbent is responsible for the identification and maintenance of digital archival records from Peacekeeping Operations to ensure their long-term preservation and easy retrieval according to established rules and standards.
Responsibilities
Within delegated authority, the Associate Information Management Officer will be responsible for the following duties:
� Provides support to Secretariat offices by advising on electronic record-keeping system standards and compliance and providing training in the use of metadata standards for the capture, maintenance and accessioning of digital archives;
� Oversees and manages digital records accession data related to Peacekeeping Operations in the ARMS electronic record-keeping system;
� Facilitates the appraisal of digital records with permanent archival value and makes recommendations for the storage, permanent preservation and future access of digital archives;
� Manages system upgrades and migration for digital archives databases; and
� Supervises General Service staff in implementing the related tasks as well as other related duties, as required.
� Provides support to Secretariat offices by advising on electronic record-keeping system standards and compliance and providing training in the use of metadata standards for the capture, maintenance and accessioning of digital archives;
� Oversees and manages digital records accession data related to Peacekeeping Operations in the ARMS electronic record-keeping system;
� Facilitates the appraisal of digital records with permanent archival value and makes recommendations for the storage, permanent preservation and future access of digital archives;
� Manages system upgrades and migration for digital archives databases; and
� Supervises General Service staff in implementing the related tasks as well as other related duties, as required.
Competencies
� Professionalism: Knowledge of information management and record keeping in electronic media. Ability to provide advice and support on electronic records management systems maintenance, including metadata standards, system upgrades, and migration of archives database; knowledge of electronic records preservation and ability to research innovative solutions for electronic records and archives management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
� Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
� Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
� Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
� Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
An advanced university degree (Master's degree or equivalent degree) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Work Experience
A minimum of two years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience in digital preservation and continuity, as well as researching new solutions for digital preservation and continuity is desirable. Experience in implementing complex electronic record-keeping and archives management system or complex content management systems in large organizations with dispersed geographical locations is desirable.
No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Experience in the application of information technology to archives, records, documents or content management is desirable. Experience in creating and modifying scripts for data modelling and quality control, data cleaning, data importing and exporting, data transferring is desirable. Experience in the use of digital asset management tools is desirable. Experience with metadata standards relevant to archival control of digital collections materials and data such as DACS, EAD, MODS, TEI, MARC, XML, MET and PREMIS is desirable.
No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Experience in the application of information technology to archives, records, documents or content management is desirable. Experience in creating and modifying scripts for data modelling and quality control, data cleaning, data importing and exporting, data transferring is desirable. Experience in the use of digital asset management tools is desirable. Experience with metadata standards relevant to archival control of digital collections materials and data such as DACS, EAD, MODS, TEI, MARC, XML, MET and PREMIS is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Senior Digital Preservation Assistant(G6) - (2016/0593 (127772))
Organization
: NEPIK-INIS UnitPrimary Location
: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting
: 2016-09-30, 3:33:31 PMClosing Date
: 2016-11-03, 11:59:00 PMDuration in Months: 36
Contract Type: Fixed Term - Regular
Type of Appointment
Fixed Term, 3 years (subject to probationary period of one year)
Organizational Setting
The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.
The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.
The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.
Main Purpose
Under the supervision of the INIS Coordinator the Senior Digital Preservation Assistant contributes to the long-term preservation of INIS repository content by monitoring and coordinating the digitization and implementing leading document, information and data standards.
Functions / Key Results Expected
- Facilitate efforts on digital processing of INIS repository contents and coordinate the daily work of Digital Preservation Assistants.
- Participate in the analysis and implementation of leading standards and methodologies for long-time preservation of the INIS repository content.
- Provide expert advice for setting up and implementing digital preservation projects.
- Provide expert advice to INIS Members in the preparation and submission of the full-text of their non-conventional literature (NCL) to INIS; prepare and maintain the NCL guidelines.
- Monitor end-users feedback, recommend and take appropriate action.
- Monitor the long-term storage of the legacy microfiche collection.
- Assist in the preparation of management and statistical reports.
- Prepare Statement of Work (SOW) for contract services on digitization; carry out technical evaluation of relevant equipment and services act as main contact point with service suppliers, imaging hardware and software companies.
- Participate in INIS meetings and training activities as the training facilitator on digital preservation.
Competencies and Expertise
Core Competencies
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section�s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division�s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
| Knowledge sharing and learning | Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency�s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Excellent knowledge of Adobe Acrobat and MS Office 2010 (Word, Outlook, Excel, Access, PowerPoint). |
| General Services | Digital Long-Term Preservation | Excellent knowledge of the digitization process and ability to design digitization workflows |
| Information Technology | Database Development | Excellent knowledge of information databases |
| Information Technology | Library and Information Systems | Excellent knowledge of information management and technology. Demonstrable conceptual, analytical and evaluative skills and abilities. |
Qualifications, Experience and Language Skills
- Completed Secondary Education.
- Minimum of six years of work experience in digital repositories or libraries, thereof at least two years in international environment.
- Experience in long-term digital preservation and working with high performance paper and microfiche scanners is an asset.
- Good command of written and spoken English. Knowledge of other IAEA languages (Arabic, Chinese, French, Spanish or Russian) an asset.
- English typing test (Level 2) and English language test (Level 2) to IAEA standard.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50052 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
-------------------------------------------------------------------------------------------------------------------------------------------------------------
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
Consultant to update the Concept on digital archive | |
| Location : | Chisinau, MOLDOVA |
| Application Deadline : | 07-Oct-16 (Midnight New York, USA) |
| Type of Contract : | Individual Contract |
| Post Level : | International Consultant |
| Languages Required : | English Russian |
| Duration of Initial Contract : | up to 30 working days |
| Expected Duration of Assignment : | October 2016 � December 2016 |
Background | |
| The UNDP project �Strengthening Parliamentary Governance in Moldova� (SPGM) is designed to address the main needs of the Parliament of Moldova in the areas of legislation making, oversight and representation during the on-going process of domestic reform spurred by closer relations with the EU. The project is also assisting in making the Parliament�s legislative activity more open, transparent and participatory through establishing tools and mechanisms for the engagement with the Civil Society, professional associations and general public. Project interventions will offer and encourage equal opportunity for male and female participation. The World e-Parliament Report noted that Information and Communication Technologies (ICT) have become essential tools in supporting the work of legislative bodies throughout the world.[1] The advantage of automation within parliaments is threefold: more information and documents on the website; increased capacity to disseminate information and documents; and more timely delivery of information and documents to members. In this context, to increase the level of transparency of legislative process, the Permanent Bureau approved the e-Parliament Concept in 2015. With UNDP support, the Parliament of the Republic of Moldova (PRM) has already initiated the process of developing the e-Parliament Information System. The audit and analysis of ICT performance and capacity to implement e-Parliament Information System is currently ongoing. Ultimately, the goal is to commence the introduction of the e-Parliament modules across different parliamentary processes in 2016 and 2017. The Parliament is also working to finalize its new website. One of key elements of a well-functioning e-Parliament Information System is the digital archive and preservation. The digital technology opens up totally new perspectives, when the electronic storage and digital conversion of non-digital materials (paper documents) is now possible and can imply considerable qualitative improvements to the daily work of the Parliament. Currently, all registers of recorded documents of the Parliament are maintained manually due to the lack of an automated system. The use of ICT instruments is very limited. For instance, in order to distribute a working document created electronically, a large number of hard copies have to be prepared. This leads to waste of time and materials, while in the case of an electronic document the distribution and archiving processes would be cheaper and more efficient. Parliament�s archive is a functional compartment from the Secretariat of Parliament. It keeps the institutional memory of the Parliament. In its activity, the Parliament�s archive is guided by the Law no. 880-XII from 22.01.1992 on the archive capital of the Republic of Moldova; the Decision of the Government no.352 from 27.05.1992 on the approval of the archive capital of the Republic of Moldova; the Regulation no.15 from 16.06.2015 regarding the organization and functioning of the Archive of the Parliament of the Republic of Moldova. The Division on Information and Analytics of the Secretariat of Parliament is ensuring the integrity and security of documents kept in the Parliament�s archive. Currently, the parliamentary archive includes 2800 files, each file containing 250-300 pages. In line with the applicable legislation, all main documentation of the Secretariat is stored for a number of years (up to 75 years). The documents that have national value are handed over to the National Library. The internal, outgoing and incoming electronic correspondence are kept during five years at the work place, without being archived. Currently, archiving and preservation of parliamentary documentation in accordance with best practices and international standards is one of areas where the Parliament of Moldova requires support. The damages to the parliamentary building in the 7th of April 2009 demonstrations resulted in loss of basically all the parliamentary archive. In 2011, with UNDP support, a draft Concept on Digital Archive of the Parliament of Moldova was developed. However, due to political instability, the Concept was not finally approved. Since the standards and technologies in this area are still very much evolving, the Concept needs to be thoroughly revised and updated. Therefore, the reasons for creating a digital archive emerge from the need of the Parliament to:
[1] http://www.ipu.org/pdf/publications/eparl16-en.pdf | |
Duties and Responsibilities | |
| The Project intends to contract an experienced ICT consultant to revise and update the Concept on Digital Archive of the Parliament of Moldova, provide substantive input and strategic advice aiming to support the implementation of a full digital archiving solution within the Parliament of Moldova. The following key issues, but not only, shall be considered when developing the digital archiving and preservation solution:
Prepare a detailed work plan to be applied for respective assignment:
The consultant will have to undertake two missions to Moldova (tentatively) during the period October-November 2016. INSTITUTIONAL ARRANGEMENTS The consultant will work under the direct supervision of the UNDP Parliament Specialist for substantive aspects of the assignment, and under the guidance of the Senior Project Officer � for administrative aspects. The consultant will report to the Parliament appointed representative and the Parliament Specialist of UNDP SPGM project. The Parliament will provide consultant with working space, access to Internet, a printer and a telephone line. Timeframe The timeframe for this assignment is planned tentatively through October � December 2016. The Consultancy should involve about 30 days of work. The exact schedule of mission in Moldova shall be coordinated in advance. Language All communications and documentation related to the assignment will be in English. Before submission of the deliverables, the consultant will discuss the draft documents with the parties involved (i.e. Parliament, UNDP and other stakeholders) so that the final products reflect their comments. [1] http://lex.justice.md/viewdoc.php?action=view&view=doc&id=303445&lang=1 [2] http://www.iso.org/iso/catalogue_detail.htm?csnumber=24683 | |
Competencies | |
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Required Skills and Experience | |
Academic Qualifications:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
Initially, individual consultants will be short-listed based on the following minimum qualification criteria:
Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight � 60% (300 points); * Financial Criteria weight � 40% (200 points). Only candidates obtaining a minimum of 210 points would be considered for the Financial Evaluation. Technical evaluation scoring:
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
| Location: | Heidelberg, Germany |
| Staff Category: | Staff Member |
| Contract Duration: | 3 years |
| Grading: | Commensurate with experience and qualifications |
| Closing Date: | 22 November 2015 |
| Reference Number: | HD_00757 |
Job Description
The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Grenoble (France), Hamburg (Germany), Hinxton (UK) and Monterotondo (Italy).EMBL is looking for a dynamic Records and Information Specialist to develop, implement and oversee records and document management across EMBL Administration and other areas as required. The successful candidate will have to carry out a full review of EMBL�s current record management capabilities and practices in order to define a new, integrated solution that is in line with EMBL internal rules and regulations, applicable legal and regulatory requirements, and best industry standards and norms. S/He will work closely with the EMBL Archivist and report to the EMBL Administrative Director.
Main duties and responsibilities:
� Develop and oversee records and information management policies and procedures, in line with professional best practice, the culture of EMBL and users� needs. This will be carried out in close collaboration with the EMBL Archivist.
� Implement and manage the IT systems necessary to deliver successful records management at EMBL.
� Store, arrange, and make searchable and accessible analogue and digital records and documents created by EMBL in the course of its usual activities.
� Raise awareness of and provide suitable in-house training on good document management.
Qualifications and Experience
Applicants must be able to demonstrate recent experience in improving or setting up a comprehensive records and document management solution. They must be service-oriented and able to work independently.The following qualifications and skills are required:
- A postgraduate qualification in records management, information management, or a cognate discipline. Candidates must be able to demonstrate a good understanding of current records and information management standards and tools.
- Excellent IT skills and experience of using relevant DCM and EDM systems, or experience developing such systems.
- At least 2-years� experience of working with hard-copy and electronic records.
- Excellent project management skills with experience managing complex relationships with internal and external stakeholders. The successful candidate will be adaptable and able to think laterally.
- A thorough knowledge of issues pertaining to records and information management, especially with regards to governance, risk management, compliance and data security. An understanding of long-term digital preservation would be an advantage.
- Outstanding interpersonal skills with the ability to translate users� needs into practical solutions, and communicate at all levels, internally and externally.
- A high-level of integrity and ethics is required due to the responsibilities with confidential and sensitive information.
- Excellent command of written and spoken English. Command of German or French would be an advantage.
Application Instructions
Please apply online throughwww.embl.org/jobs
Additional Information
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.NOTIFICATION OF VACANCIES
AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM
DUTY LOCATION: BRUNSSUM, The Netherlands
JFC Brunssum is hiring 5 (Archivists (Full time) :
1 Staff Assistant (Digital Preservation), NATO Grade B-4
1 Staff Assistant (Archival Reference and Access), NATO Grade B-3
3 Staff Assistants (Archival Processing), NATO Grade B-3
These are NATO International Civilian positions; estimated project duration will be 2 years.
DUE DATE for receipt of applications: 17 August 2015
Posts Context:
Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.
| Duties: Staff Assistant (Digital Preservation): Process the ISAF digital records for long-term preservation and access. Provide guidance on file formats and conversion Aid in the establishment of a long term preservation program. Prepare processed ISAF records for submission to NATO HQ. Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules. Organize, process, and assign metadata to ISAF electronic records. Prepare archival descriptions for records to enhance access. Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review. Search ISAF data in response to records requests and prepare reports of findings. Staff Assistant (Archival Reference and Access): Handle requests for access to ISAF records. Execute complex searches of ISAF data in response to records requests and prepare reports of findings. |
Evaluate and provide point of contact for potential declassification/downgrading review.
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Monitor ISAF digital records for obsolescence and perform preservation actions.
Prepare processed ISAF records for submission to NATO HQ.
Staff Assistant (Archival Processing):
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.
Search ISAF data in response to records requests and prepare reports of findings.
Monitor ISAF digital records for obsolescence and perform preservation actions.
Prepare processed ISAF records for submission to NATO HQ.
All employees may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk.
Qualifications
Staff Assistant (Digital Preservation):
Essential qualifications:
Higher Secondary education and intermediate vocational training in management information systems, library, computer science, information science or related discipline with 2 years related experience, or a Secondary education and completed advanced vocational training in that discipline with 4 years related experience.
Demonstrable knowledge of contemporary archival and records management principles and practices.
Expertise in processing digital records for long term preservation.
Expertise in digital file formats for long term preservation.
Expertise in metadata packages for long term preservation.
Knowledge of software and hardware requirements for long term preservation.
Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).
�Good� English Language Skills are required (minimum at higher secondary
education level).
Personal Attributes:
Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO
decisions on archival matters within the general framework of available procedural guidance.
Desirable qualifications:
Degree in archival or library science or related field.
Knowledge of international military operations, in particular ISAF, or military background.
Expertise in implementing a long term preservation program.
Knowledge of trusted digital repositories.
Three years of experience with processing and organizing digital records.
Staff Assistant (Archival Reference and Access):
Essential qualifications:
Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.
Demonstrable knowledge of contemporary archival and records management principles and practices.
Expertise in handling complex access to information requests.
Expertise in handling classified and sensitive information.
Expertise in declassification and disclosure.
Expertise in search and retrieving information, including automated storage and retrieval systems.
Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).
�Good� English Language Skills are required (minimum at secondary
education level).
Personal Attributes:
Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.
Desirable qualifications:
Knowledge of international military operations, in particular ISAF, or military background.
Knowledge of NATO security policies.
Knowledge of NATO release and disclosure policies.
Three years of experience with processing and organizing digital records.
Staff Assistant (Archival Processing):
Essential qualifications:
Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.
Demonstrable knowledge of contemporary archival and records management principles and practices.
Three years of experience with processing and organizing digital records.
Considerable knowledge of descriptive cataloging principles.
Expertise in assigning metadata and preparing descriptions for large numbers of digital records.
Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).
�Good� English Language Skills are required (minimum at secondary
education level).
Personal Attributes:
Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.
Desirable qualifications:
Knowledge of international military operations, in particular ISAF, or military background.
Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication.
DUE DATE for receipt of applications: 17 August 2015
Applicants are required to apply electronically, in accordance with the instructions (�How to apply�) as published on www.jfcbs.nato.int , vacancies.
If interested in more than one post, please use the same form for all posts and indicate order of preference.
Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)
Posts should ideally be filled before February 2016.
