Internship - Archives and Legacy


Organisational Unit:Information Management Unit, Information Management Services Section, Registry
Duty Station:The Hague - NL
Contract Duration:3 to 6 months
Deadline for Applications:07/09/2016


Required Documents for This Application
Please note that you will need to have the following information ready in order to complete your application:

  • A completed �Duties and Responsibilities Form� (refer to step 1 on your eRecruitment Profile page).
  • Motivation letter (maximum of 400 words).
  • Two reference letters (one academic).
  • Scanned copies of university degrees and/or diplomas.
  • Scanned copies of official academic transcripts that state your courses, results and completion date.
  • One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).

Contract Duration
Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.

Organisational Context
The Library, Legacy and Archives team is part of the Information Management Unit and Information Management Services Section within the Registry.

Duties and Responsibilities
Assist the Legacy and Archives team with preserving the Court�s archives and institutional memory by:

  • Appraising, accessioning and describing archival print and digital records.
  • Digitizing records as necessary.
  • Processing and packaging physical items according to best practice.
  • Responding to reference requests from staff or outside researchers.
  • Monitoring the environmental conditions in the archive.
  • Completing individual projects as agreed.

Required Qualifications
Education:
All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.

A qualification in archives/ records management / museum studies or the intention to pursue one in the near future is desirable, but not necessary.

Experience:
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.

Knowledge, Skills and Abilities:
  • Able to adapt to multicultural and multilingual working environments.
  • Possesses strong teamwork skills (listens, consults and communicates proactively).
  • Has acquired a good standard of computer skills (including Microsoft Office applications).

Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.

Remuneration
Please note that the ICC is not able to provide participants in the Internship Programme with remuneration, nor is it possible to provide any reimbursement for any expenses incurred during the internship. Accordingly, applicants must have the necessary resources or other financial support for the duration of the internship for which they have been selected.
Archivist, P3
INFORMATION MANAGEMENT OFFICER
International Residual Mechanism for Criminal Tribunals
THE HAGUE
28 July 2015-27 August 2015
15-IMA-RMT-45797-R-THE HAGUE (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
 
Special Notice
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

Salaries- Professional and Higher Categories:
Please follow the following link for more information.
https://careers.un.org/lbw/home.aspx?viewtype=SAL
Org. Setting and Reporting
The position of Archivist is located in the Mechanism Archives and Records Section, Registry, The Hague Branch. Under the supervision of the Chief Archivist, the incumbent will be part of the team responsible for the management of the records of the Mechanism for International Criminal Tribunals (�Mechanism�) and the archives of the International Criminal Tribunal for Rwanda (�ICTR�) and International Criminal Tribunal for the former Yugoslavia (�ICTY�).
Responsibilities
� Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.
o Advise Mechanism officials and staff on recordkeeping issues and practices.
o Plan, organise, monitor and evaluate recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment / procurement of specialist skills or materials.
o Plan, organise, monitor and evaluate the development and delivery of recordkeeping training programmes for Mechanism staff.

� Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and ICTY and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.
o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.
o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.
o Research, analyse and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.
o Advise on and recommend measures to enhance the accessibility of archives.
o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.
o Assist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

� Contribute to the management of the Section�s records repositories.
o Ensure that repositories are maintained and managed in accordance with required standards.
o Manage the transfer of records and archives from client offices to the Section�s repositories.
o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

� Participate in the implementation of the Mechanism�s information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

� Contribute to the development and implementation of the Section�s plans for disaster preparedness, response and recovery.

� Supervise, guide and train support staff. Supervise the work of contractors and consultants.

� Contribute to the continuous improvement of the Section�s operations and services by: keeping abreast of professional developments; supporting audits of the Section�s work; participating in internal reviews of the Section�s work, recommending improvements and implementing approved initiatives.

� Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required.

� Perform other duties, as required.
Competencies
� Professionalism � Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

� Communication � Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

� Teamwork � Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

� Managing Performance � Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

� Judgement / Decision-making � Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing physical records in a variety of media and formats, including artefacts, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment Method
There may be a technical test and / or a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.

NOTIFICATION OF VACANCIES

AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM

 

DUTY LOCATION: BRUNSSUM, The Netherlands

 

JFC Brunssum is hiring 5 (Archivists (Full time) :

1 Staff Assistant (Digital Preservation), NATO Grade B-4

1 Staff Assistant (Archival Reference and Access), NATO Grade B-3

3 Staff Assistants (Archival Processing), NATO Grade B-3

 

These are NATO International Civilian positions; estimated project duration will be 2 years.

DUE DATE for receipt of applications: 17 August 2015

 

Posts Context:

Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.

Duties: Staff Assistant (Digital Preservation):
Process the ISAF digital records for long-term preservation and access.
Provide guidance on file formats and conversion
Aid in the establishment of a long term preservation program.
Prepare processed ISAF records for submission to NATO HQ.
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.
Search ISAF data in response to records requests and prepare reports of findings.
Staff Assistant (Archival Reference and Access):
Handle requests for access to ISAF records.
Execute complex searches of ISAF data in response to records requests and prepare reports of findings.

 

Evaluate and provide point of contact for potential declassification/downgrading review.

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

Staff Assistant (Archival Processing):

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.

Search ISAF data in response to records requests and prepare reports of findings.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

All employees may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk.

Qualifications

Staff Assistant (Digital Preservation):

Essential qualifications:

Higher Secondary education and intermediate vocational training in management information systems, library, computer science, information science or related discipline with 2 years related experience, or a Secondary education and completed advanced vocational training in that discipline with 4 years related experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in processing digital records for long term preservation.

Expertise in digital file formats for long term preservation.

Expertise in metadata packages for long term preservation.

Knowledge of software and hardware requirements for long term preservation.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at higher secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO

decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Degree in archival or library science or related field.

Knowledge of international military operations, in particular ISAF, or military background.

Expertise in implementing a long term preservation program.

Knowledge of trusted digital repositories.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Reference and Access):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in handling complex access to information requests.

Expertise in handling classified and sensitive information.

Expertise in declassification and disclosure.

Expertise in search and retrieving information, including automated storage and retrieval systems.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Knowledge of NATO security policies.

Knowledge of NATO release and disclosure policies.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Processing):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Three years of experience with processing and organizing digital records.

Considerable knowledge of descriptive cataloging principles.

Expertise in assigning metadata and preparing descriptions for large numbers of digital records.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication.

DUE DATE for receipt of applications: 17 August 2015

Applicants are required to apply electronically, in accordance with the instructions (�How to apply�) as published on www.jfcbs.nato.int , vacancies.

If interested in more than one post, please use the same form for all posts and indicate order of preference.

Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)

Posts should ideally be filled before February 2016.
Post Level : P-4Closing Date : 16 August 2015
Vacancy Ref : E-VER/DEB/HDRA/F0222/P-4/33/04-15
Branch : Declarations Branch
Division : Verification Division
Date : 17 June 2015
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Principal Functions Requirements
Under the general supervision of the Head, Declarations, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

1 Lead the custodianship of all OPCW classified information and all verification-related information, in all formats.
� Supervise the maintenance and accuracy of the current central register of all OPCW classified information and all verification-related records.
� Supervise the implementation and maintenance of a regime of periodic update/inventory.
� Responsible for the development, implementation and maintenance of a preservation/conservation programme for the hard copy archives and the digital repository.
� Lead the development and implementation of mechanisms for maximizing (subject to confidentiality strictures) access to records;
� Manage the development of mechanisms to allow the transition of the archives into an historical collection.

2 Lead the development, implementation and maintenance of a broad information management programme in Verification, including the management of undocumented information at all stages of their life-span.

3 Manage the Secure Archives team, and the information services.
� Responsible for the efficient and effective service provided by the unit to the end users.
� Ensure compliance of the unit with all the requirements of the confidentiality regime.
� Ensure that all documentation related to the functioning of the Secure Archives is up to date, and make recommendations regarding changes to the documentation of the confidentiality regime.
� Manage the review of the business processes within the Secure Archives and ensure that the business processes are fit for purpose.

4 Ensure that technical requirements for all aspects of the information centre�s activities are in place and regularly reviewed.
� Review all applications through which the section carries out its responsibilities.
� Research and propose new applications, procedures or equipment to deliver improvements to existing services, or to offer new ones.

5 Provide professional advice and guidance to Verification and, as required, to the organisation on any aspect of information management.

6 Additional Responsibilities.
� Serve as a permanent member of OPCW�s Quality Management System Technical Committee.
� Serve as a permanent member of OPCW�s Records Management Taskforce.
� Chair the Information Managers in International Organisations (IMIO) best practice group
� Act as Head of the Declarations Branch on request, and assume the responsibilities of the post.

7 Other duties, as required
Knowledge and Skills
Education (Qualifications): Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree.

Essential: In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques.

Skills and Abilities (key competencies):
� Leadership and management skills:
- Team management experience
- Ability to provide technical leadership in overseeing the fields of information, records and archives management.
- Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
� Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and reporting applications such as Cognos Reportnet is highly desirable.
� Ability to preparer reports, Quality System Documents and other official documents.
� Appreciation of the need to observe confidentiality in a highly-sensitive work area.
� Good planning and organisational skills.
� Excellent interpersonal and communication (verbal and written) skills.
� Strong customer focus.
� Commitment to continuous learning.
� Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
Experience
Experience:
Essential: At least 7 years� experience in information management, including document, records and archives management.
Desirable: Practical experience in business process analysis and design is highly desirable. Practical experience in writing reports in Cognos Reportnet would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service.
Languages
Languages:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2015 rate of 32.0%.
With Dependants No Dependants
Annual Salary $73,338$68,294
Post Adjustment $23,468$21,854
Total Salary $96,806$90,148
Currency USD
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org, due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.
INTERN - LEGAL AFFAIRS (Court Support Services Section), REGISTRY, I
INTERN - LEGAL AFFAIRS
International Criminal Tribunal for the former Yugoslavia
THE HAGUE
14 May 2015-13 July 2015
15-LEG-ICTY-43038-R-THE HAGUE
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
 
Special Notice
A complete online application including ALL of the documents listed below is required. Please note that documents may only be in English or French, and that incomplete applications will not be reviewed.

Applicants must attach ALL of the following documents to each UN Careers portal application submitted via https://careers.un.org:
1. completed ICTY Intern Acceptance and Undertaking
2. completed Internship preference and availability form
3. Two (2) letters of recommendation
4. Copies of university/law studies transcripts (including courses taken and grades received)
5. A photocopy of your valid medical insurance OR a signed statement confirming your intent to obtain medical insurance while you are in the Netherlands
6. A sample of the applicant�s written work preferably in a field relevant to the work of the Tribunal and not longer than ten pages.
Org. Setting and Reporting
The International Tribunal for the Prosecution of Persons Responsible for Serious Violations of International Humanitarian Law Committed in the Territory of the Former Yugoslavia since 1991, more commonly referred to as the International Criminal Tribunal for the former Yugoslavia or ICTY, is a body of the United Nations established to prosecute serious crimes committed during the wars in the former Yugoslavia, and to try their perpetrators. The tribunal is an ad hoc UN court which is located in The Hague, The Netherlands.

General information on the ICTY internship program may be found on the ICTY web site�s internship pages, including:
� Information about the ICTY offices which offer internships: http://www.icty.org/sid/113
� Additional information about the ICTY Internship programme: http://www.icty.org/sid/127
� Forms relevant to the ICTY Internship programme: http://www.icty.org/sid/128
� ICTY Internship FAQs: http://www.icty.org/sid/129

An ICTY internship is UNPAID and full-time. Core working hours for interns are Monday to Friday from 9:00 a.m. to 5:30 p.m. Additional hours may be required to meet deadlines for specific projects. Interns work under the supervision of a staff member in the office to which they are assigned. The duration of an ICTY internship can range from a minimum of three months to a maximum of six months, according to the needs of the intern�s assigned office.


This position is located in the Court Support Services Section (CSSS) of the Registry and under the direct supervision and direction of an Internship Coordinator who is a Court Officer. The incumbent will work with the Court Operations Unit (COU) and the Victims and Witnesses Section (VWS). COU ensures the smooth and efficient operation of court proceedings and its primary purpose is to facilitate all court proceedings, including not only trials but also hearings, conferences, depositions and Rule 92bis missions. COU has responsibility for making all necessary organizational and judicial arrangements for court proceedings and is responsible for the receipt, filing, reproduction and public dissemination of court documents, including transcripts, exhibits, arrest warrants, indictments, motions, briefs and court orders issued by the Chambers. COU is also the official custodian and maintains the archives of all official court case records which include audio visual records. In addition, COU is host of a large amount of administrative legal projects and also provides administrative support to Accused at the ICTY that have elected to represent themselves. Interns are incorporated in all COU tasks and are provided with projects to be completed before the end of their internship.
The VWS is responsible for ensuring the safety and security of all witnesses, whether called by the prosecution, the defencem or the court itself. The COU is also chargd with providing legal support to the VWS on legal issues arising in the unit, including requests to vary protective measures.
Responsibilities
In CSSS, interns will have the opportunity to work closely with the Chief, COU, VWS, Judicial Records Management, Court Officers, Pro Se Legal Liaison Officer and Judicial Archives Unit. Interns assist with a broad range of projects, including: support on administrative legal issues for the daily tasks of the Court Officers; legal research and drafting submissions, reports, and correspondence with internal and external authorities; research on judicial activities and elaboration of judicial advice related to issues concerning procedure and judicial practices of hearings; managing transcripts of all hearings; involvement with the arrival or departure of detained persons from/to The Hague. Interns may also perform routine tasks such as compiling and collating materials, and other duties as assigned by CSSS.
Competencies
Core Values
� Professionalism Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

� Respect for Diversity � Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making; does not discriminate against any individual or group.

� Integrity - Demonstrates the values of the United Nations in daily activities and behaviours. Acts without consideration of personal gain. Resists undue political pressure in decision-making. Does not abuse power or authority. Stands by decisions that are in the Organization�s interest, even if they are unpopular. Takes prompt action in cases of unprofessional or unethical behaviour.

Core Competencies:
� Communication � Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

� Teamwork � Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Candidates for internships in COU are required to �(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor�s level or equivalent); or (c) Have graduated with a university degree (as defined in (a) and (b) above), and if selected, must commence the internship within a one-year period of graduation.� Applicants must be able to demonstrate technological awareness and be able to use computers.
Work Experience
Applicants are not necessarily required to have previous professional work experience for participation in the programme but at the time of the application must be at least 18 years old. Prior legal experience will be considered as an asset.
Languages
English and French are the working languages of the Tribunal. Fluency in oral and written English is required and knowledge of French or Bosnian/Croatian/Serbian will be considered an asset.
Assessment Method
Short-listed candidates may be contacted by the hiring team directly if further information is needed during the review of their application. Due to the high volume of applications received, candidates who have not been short-listed will not be contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.

Europol Public Information


EDOC 749832

1


VACANCY NOTICE

Name of the Post:




Senior Specialist Corporate Content

Management within the Strategic and


External Affairs Group in the Corporate

Services Business Area (AD7)



Reporting to:




Senior Specialist Corporate Content


Management


1.

About Europol



Applications are invited for this position at the European Police Office (Europol).


1


Europol is located in The Hague, The Netherlands, and its main tasks are the

following:

a) to collect, store, process, analyse and exchange information and intelligence;

b) to aid investigations in the Member States, in particular by forwarding all

relevant information to the national units;

c) to ask the competent authorities of the Member States concerned to initiate,

conduct or coordinate investigations and to suggest the setting up of joint

investigation teams in specific cases;

d) to provide intelligence and analytical support to Member States in

connection with major international events;

e) to prepare threat assessments, strategic analyses and general situation

reports relating to its objective, including organised crime threat

assessments.

For more information please visit Europol�s website www.europol.europa.eu.


Europol applies a policy of equal opportunity for men and women and

accepts applications without distinction on ground of sex, race colour,

ethnic or social origin, genetic characteristics, and language, religious,

political or other convictions and opinions, financial situation, disability,

age sexual orientation, marital status or family situation. Applications from

female candidates are particularly encouraged. Employment at Europol is

open to nationals of the EU Member States. There is no national quota

system in operation but Europol is required to strive for a broad range of

nationalities in order to keep a well balanced geographical distribution

among its staff members.


1


Europol has been established under the Council Decision (EC) No. 2009/371 of 6 April 2009.


The Hague, 14 April 2015

Reg. n�: Europol/2015/TA/AD7/173





 
 

2.

Background and main purpose of the post



Within the Corporate Services Business Area, the Strategic and External Affairs

Group is responsible for:

a) Supporting the Directorate in providing leadership and strategic direction to

Europol, including corporate support for the effective discharge of Europol�s

governance responsibilities towards the Management Board (MB) of Europol and its

working groups and for the management of Europol�s external relations, including

EU working groups;

b) Developing and monitoring the implementation of the Europol Strategy and the

annual Europol Work Programmes, including the management of effective

performance reporting and the management of the Corporate Programme Office

(CPO);

c) Developing and implementing Process and Quality Management at Europol;

d) Managing and improving processes related to document and records

management, including business product management of the Document

Management System (DMS) and the maintenance of an accurate record of key

corporate documents.

 

3.

Tasks and responsibilities



The successful applicant will have to carry out the following main duties:


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Manage and improve corporate content management within Europol by


- Identifying opportunities to maximise the effectiveness of corporate

content management at Europol, in particular its document- and records

management system other collaboration tools and related processes;

- Developing Europol�s document- and records management system

focusing on functional requirements related to electronic document- and

records management, including electronic workflows and collaboration;

- Developing, implementing and evaluating business processes and

standards in relation to corporate content management.


?


Provide the Directorate of Europol and staff members concerned with a


complete overview of records presented and decided at strategic level

(making use of the document- and records management system);


?


Supervise the central archive of records produced at strategic level (e.g.


Management Board, EU bodies and working groups with relevance for

Europol as well as Directorate decisions);


?


Support the team leader of the Corporate Content Management team in


coordinating the staff dealing with strategic document management

including prioritisation and allocation of work;


?


Represent the business side in corporate content management related


projects;


?


Perform any other related tasks as requested by the line manager.





 
 

4.

 

Requirements


4.1 Eligibility criteria:


a. Candidates must



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Be a national of one of the Member States of the European Union


and enjoy full rights as a citizen;


?


Have fulfilled any obligations imposed by the applicable laws on


military service;


?


Produce appropriate character references as to his or her


suitability for the performance of the duties;


?


Be physically fit to perform the duties pertaining to the position;2


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Produce evidence of a thorough knowledge of one of the


languages of the Union and a satisfactory knowledge of another

language of the Union to the extent necessary for the

performance of the duties.

b. Candidates must have:





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A level of education which corresponds to completed university


studies, preferably in the area of Business or Public

Administration, attested by a diploma when the normal period of

university education is 4 years or more;


OR


?


A level of education which corresponds to completed university


studies, preferably in the area of Business or Public

Administration, attested by a diploma and appropriate

professional experience of at least 1 year when the normal period

of university education is 3 years.


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In addition to the above at least 6 years of professional work


experience after the award of the diploma.

4.2 Selection criteria:


a. Professional experience:


Essential:





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Experience in functional management of document- and records


management systems (Enterprise Content Management systems);


?


Experience in business analysis and process improvement related to


document- and records management (e.g. electronic workflows,

electronic approval of documents);


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Experience in managing information in accordance with


confidentiality regulations.


2


Prior to appointment the successful candidate will be medically examined by one of the institution�s


medical officers in order that the institution may be satisfied that the candidate fulfils the

requirements of Article 12(2)(d) CEOS





 
 

Desirable:





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Experience in implementing ECM systems;


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Experience in project management and change management;


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Experience in working in an international, multidisciplinary work


environment.

 

b. Professional knowledge:


Essential:





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Sound knowledge of the concepts, principles and practice of


document- and records management;


?


Sound knowledge of methods and tools for the definition and


implementation of electronic workflows.

 

Desirable:





?


Knowledge of Open Text Enterprise Content Management solutions;


?


Knowledge of SharePoint 2010 and/or 2013;


?


Knowledge of MS Project and MS Visio;


?


Knowledge of the structures of the European Union, its policies and


activities in particular in the area of Justice and Home Affairs.

 

c. Technical skills and competencies:


Essential:





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Excellent communication skills in English, both verbally and in writing,


with the ability to communicate with a variety of stakeholders and

audiences;


?


Excellent organisational skills including the ability to plan, manage


and prioritise workload to meet deadlines;


?


Excellent drafting skills with accuracy and attention to detail;


?


Competent user of Microsoft Office applications (MS Word, Excel,


PowerPoint and Outlook) and the internet.

d. Social skills and competencies:


Essential:





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Ability to coordinate a diverse team including the ability to motivate


staff, effectively plan and monitor the work of other staff members

and to provide guidance;


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Excellent interpersonal skills including the capacity to work in a multinational


setting;


?


High sense of commitment including the ability to demonstrate a high


degree of stress resilience;


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Good negotiation skills as well as the ability to deal with sensitive and


confidential issues;





 
 


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Ability to function both as an independent professional as well as a


member of a team;


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Service oriented approach.

5. Selection procedure

3


The Contracting Authority sets up a Selection Committee which consists of three

members, one from the Business Area Administration/Recruitment and Selection

Team of Europol, one from the concerned Business Area or Department and one

designated by the Staff Committee.

For


non-restricted temporary agent posts, particularly for the selection


procedures of experts, the Selection Committee may include up to two additional

members designated by the Contracting Authority on a proposal from the

Chairperson of the Management Board. The additional member(s) will be either a

representative of the Presidency or one representative of the Presidency and one

from another Member State.

The Selection Committee determines candidates� suitability for the position by

assessing their skills, experience and qualifications against the established job

profile and makes an initial selection from the applications received.

The Selection Committee will invite the 5 highest scoring candidates (short-listed).

All candidates having a score equal to the 5


th highest scoring candidate will be


included to the list of invited candidates.

Shortlisted applicants are invited to participate in a post-related selection procedure,

generally consisting of written and/or practical tests and competency-based

interviews.

The Contracting Authority makes a decision of appointment on the basis of advice

from the Selection Committee. He will inform the Committee of his decision. All

candidates who attend the selection procedure will be informed of the outcome.

Candidates who attended a selection procedure may request feedback on their

performance of the written test and interview within three months after the

selection procedure. Europol will not be in a position to respond to feedback

inquiries received outside this time frame.

The Selection Committee�s work and deliberations are confidential. It is forbidden

for candidates to make direct or indirect contact with the members of the Selection

Committee or for anyone to do so on their behalf. All enquiries or requests for

information or documentation in relation to the competition should be addressed to

the Europol Recruitment Office.

6.

 

Salary


Scale: AD7


The basic monthly salary is EUR


5 612, 65 (step 1) or EUR 5 848, 50 (step 2).


The step in grade is determined on the basis of professional experience gained after

the education required for the position and in line with applicable implementing

rules.


3


Detailed information on the selection procedure, including the appeal procedure is available in the


Europol Recruitment Guidelines, on Europol�s website.





 
 


In addition, if applicable, allowances such as expatriation allowance,

household allowance, dependent child allowance and education may be

granted.

Europol offers a comprehensive welfare package comprising additional

benefits such as medical insurance, unemployment and invalidity

allowance as well as a pension scheme.

Salaries are subject to the Union tax but exempt from national taxation.

7.

 

Terms and conditions


7.1 Probation period



Engagement for this position is subject to the successful completion of a

probationary period of 9 months. Within this period the successful candidate will

have to undergo a post-related security screening.

Europol reserves the right to terminate the contract of employment during or at the

end of the probation period in accordance with Article 14 of CEOS.


7.2 Security screening and certificate of good conduct


All candidates who have successfully passed a selection procedure are required to

apply for a national �certificate of good conduct� at the time an offer of employment

is made. The �certificate of good conduct� must be provided to Europol prior the

signature of the employment contract. In case of unfavourable entries in the

�Certificate of good conduct� Europol reserves the right not to award an

employment contract.

However, the national certificate of good conduct does not substitute a valid full

Personal Security Clearance Certificate (PSCC) that must be obtained for all Europol

staff at the level indicated in the Job Description. A PSCC is a certificate issued by a

competent authority establishing that an individual is security cleared. It contains:

the level of clearance; the date of issuance and the date of expiry. Failure to obtain

the requisite security clearance before the expiration of the probationary period

may be cause for termination of employment contract.

The requested level of Security Clearance for this post UE


CONFIDENTIEL/EU CONFIDENTIAL.


7.3 Contract of employment




The successful candidate will be recruited as


Temporary Agent AD7 pursuant to


Article 2 (f) of CEOS, for a period of 5 years


4 (full-time � 40 hours a week).


The contract may be renewed. Only in highly exceptional cases, Europol grants

third contracts of an indefinite nature.

For further information on terms and conditions please consult the EC Staff

Regulations which are available on Europol�s website www.europol.europa.eu.


4


For the internal candidates the duration of the current contract will be taken into account in the total


duration of the contract.
 
 


8.

Data Protection



The data submitted is processed in order to assess the suitability of candidates for

a position at Europol. All personal data collected for the purpose of the selection

procedure will only be used within this specific context and will not be disclosed to

any third party, except for restricted posts in which the application may be

transmitted to the National Unit and the respective Liaison Bureau.

Any data provided will be treated in strict confidence and in full compliance with all

applicable data protection rules. The legal bases for the processing of personal data

are the Staff Regulations of Officials and the Conditions of Employment of Other

Servants of the European Communities (Title III Chapter 1) and their implementing

rules.

All documents provided to Europol will be kept in Europol�s files and will not be

returned to the candidate. Applications of non-recruited candidates will be kept for

a maximum of two years. Data of non-recruited applicants on the reserve list for

appointment will be kept for a maximum of two years after the expiry of the

reserve list. Data of recruited candidates will be transferred to their personal file.

The Head of Administration is responsible for the data processing operation.

Candidates have the right to access, rectify, block and erase their personal data in

accordance with the applicable data protection rules.

Candidates have the right of recourse to the Europol Data Protection Office (Data

Protection Office - PO Box 90850, 2509 LW The Hague, The Netherlands) and the

Joint Supervisory Body (www.europoljsb.consilium.europa.eu).

9.

 

Additional Information


9.1 Main dates:



Deadline for application:


1 June 2015


Recruitment procedure: to be determined


9.2 Selection procedure


Please refer to the EUROPOL RECRUITMENT GUIDELINES available on Europol�s

website www.europol.europa.eu for further details on the application process and

the selection procedure.


9.3 Contact Details


For further details on the application process please call +31 (0) 70 353 1583 or

+31 (0) 70 302 5075.