| Posting Title: | INFORMATION MANAGEMENT OFFICER |
| Job Code Title: | INFORMATION MANAGEMENT OFFICER |
| Department/Office: | OFFICE FOR DISARMAMENT AFFAIRS |
| Duty Station: | NEW YORK |
| Posting Period: | 05 January 2017 - 16 January 2017 |
| Job Opening Number: | 17-Information Management Systems-ODA-72500-J-New York (T) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The selected staff member needs to be released immediately to take up this position.
Notes:
�A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further �stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013�� Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
�Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
�Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
�While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
�The expression �Internal candidates�, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
�Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
�For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
�The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Notes:
�A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further �stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013�� Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
�Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
�Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
�While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
�The expression �Internal candidates�, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
�Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
�For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
�The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
This position will be located in the Planning and Operations Support Office of the Organisation for the Prohibitions of Chemical Weapons (OPCW) - United Nations (UN) Joint Investigative Mechanism (JIM), established by Security Council resolution 2235 (2015) and its renewal resolution 2319 (2016). This position will be based in New York. JIM is established for a period of one year. This temporary job opening is initially until 16 November 2017, subject to availability of funding. The Information Management Officer reports directly to the Senior administrative Officer. The selected candidate needs to be released immediately to take up this position.
Within delegated authority, the Information Management Officer will be responsible for the following duties:
� Provides advisory services on document and records management practices including: needs and business process analysis; organization and maintenance of information assets; documents and records preservation; and building solutions architecture, with an emphasis on technological applications.
� Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritization of preservation and description programme requirements.
� Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
� Develops detailed systems, functional specifications and standards for the JIM Document/Records/Content Management System, together with user documentation.
� Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating JIM offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; and performs records appraisal.
� Understands, keeps current with and applies preservation techniques and strategies for JIM records in all media.
� Oversees the design, installation and commissioning of the JIM�s Offices' Local Area Network; drafts specifications and standards for the office covering PCs, peripherals, network equipment/appliances, and connectivity; provides support for the development of technical specifications for procurement of equipment.
� Provides technical advice to users, analyzing users� requirements, and then translating them into a business solution; proposes and determines application systems integration and linkage issues.
� Maintains, upgrades, and improves existing systems; troubleshoots and provides continuing user support, to include resolving challenging problems, advising on the use of new techniques, monitoring transactions to measure performance and continued effectiveness of assigned systems, etc.
� Handles technical aspects of contract administration, facilitates communication between Information Technology (IT) provider and clients, sustaining good client relations. Serves as coordinator in the development and maintenance of Service Level Agreements (SLA), for specific IT services or general IT support, and always keep in mind of any charge back mechanisms.
� Provides advisory services on document and records management practices including: needs and business process analysis; organization and maintenance of information assets; documents and records preservation; and building solutions architecture, with an emphasis on technological applications.
� Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritization of preservation and description programme requirements.
� Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
� Develops detailed systems, functional specifications and standards for the JIM Document/Records/Content Management System, together with user documentation.
� Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating JIM offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; and performs records appraisal.
� Understands, keeps current with and applies preservation techniques and strategies for JIM records in all media.
� Oversees the design, installation and commissioning of the JIM�s Offices' Local Area Network; drafts specifications and standards for the office covering PCs, peripherals, network equipment/appliances, and connectivity; provides support for the development of technical specifications for procurement of equipment.
� Provides technical advice to users, analyzing users� requirements, and then translating them into a business solution; proposes and determines application systems integration and linkage issues.
� Maintains, upgrades, and improves existing systems; troubleshoots and provides continuing user support, to include resolving challenging problems, advising on the use of new techniques, monitoring transactions to measure performance and continued effectiveness of assigned systems, etc.
� Handles technical aspects of contract administration, facilitates communication between Information Technology (IT) provider and clients, sustaining good client relations. Serves as coordinator in the development and maintenance of Service Level Agreements (SLA), for specific IT services or general IT support, and always keep in mind of any charge back mechanisms.
�Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Knowledge of IT systems with adequate skills for leading a team through the installation, maintenance and operation of these systems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to demonstrate conceptual and analytical skills in identifying and assessing issues, formulating options and making conclusions and recommendations.
�Communication: Speaks and writes clearly and effectively; listens to others, understand issues problems from clients/users perspective, correctly interprets messages from others and responds appropriately; asks relevant questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing relevant information and keeping people informed.
�Teamwork: Works collaboratively with colleagues to achieve the goals of the Office; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team goals before personal agenda; supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
�Technological Awareness: Keeps abreast of available technology; able to conduct independent research; understands applicability of the technology to the work of the office; actively seeks to apply new technology to address given tasks at hand; shows willingness to learn new technology.
�Communication: Speaks and writes clearly and effectively; listens to others, understand issues problems from clients/users perspective, correctly interprets messages from others and responds appropriately; asks relevant questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing relevant information and keeping people informed.
�Teamwork: Works collaboratively with colleagues to achieve the goals of the Office; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team goals before personal agenda; supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
�Technological Awareness: Keeps abreast of available technology; able to conduct independent research; understands applicability of the technology to the work of the office; actively seeks to apply new technology to address given tasks at hand; shows willingness to learn new technology.
Advanced university degree (Master�s degree or equivalent) in information systems, information management or related field. A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in website development, web content management, data/records management, and data visualization is desirable. Knowledge and certification of Sharepoint or other Document/Records Management system is an advantage. Certification in ITIL and Prince2 is desirable. Experience in carrying out programmatic/administrative tasks necessary for the functioning of the Unit/Section, including preparation of cost estimates, budget reporting, and recruitment of staff is desirable.
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required. Knowledge of the other is desirable. Knowledge of other UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Information Management Officer (P-3)
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15-IMA-ODA-49740-J-THE HAGUE (R) | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
United Nations Core Values: Integrity, Professionalism, Respect for Diversity | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Post Level : | P-3 | Closing Date : 20 September 2015 | |||||||||||||||||
| Vacancy Ref : | E-VER/DEB/IMO/F0196/P-3/45/07-15 | ||||||||||||||||||
| Branch : | Declarations Branch | ||||||||||||||||||
| Division : | Verification Division | ||||||||||||||||||
| Date : | 7 August 2015 | ||||||||||||||||||
| This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled. | |||||||||||||||||||
| Principal Functions | Requirements | ||||||||||||||||||
| Under the general supervision of the Head, Documents Registration and Archiving, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following responsibilities: 1. Control registration and processing of all classified declarations and verification-related documents and their availability either within electronic systems or in hard-copy. � Control the quality of the information service, and of the information (including metadata) held in the information management systems, using available tools and procedures � Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets established standards � Responsible for management of documentation arising from the information service, including requests, notifications and other correspondence, and for reporting on results � Ensure maintenance of confidentiality when making classified information available 2. Contribute to the design, implementation and support of Electronic Content Management System (ECM) solutions for the management electronic records. � Research and evaluate enterprise content management systems on the market and advise on systems with information and records management functionalities � Map the user requirements to the implementation of content management solutions to align with organisational information architecture, records management policies and the OPCW Confidentiality regime � Provide end user training to support electronic records management throughout the Verification and Inspectorate Divisions � Develop migration strategies to ensure integrity of records and related metadata over the required lifetime of the records as information systems are upgraded or replaced 3. Manage and maintain good records and archives management practice � Design and carry out professional activities required to improve information management practice, including preparation for move to new, electronic environments or applications. � Design, implement, manage a function-based classification scheme and file plan for records (paper, electronic, audio-visual) in order to ensure physical access to and intellectual control over records � Manage and secure records disposition by applying approved retention schedules to information assets whether digital-born, digitized or in hard-copy. � Maintain and update records retention schedules and other documentation required for management of information. � Research and propose best practice standards for the management of digital records and digital preservation strategies 4. Contributes to the development of quality assurance controls for classified information provided to States Parties � Reviews the declarations, amendments and other incoming correspondence from States Parties and determines which documents have to be provided to other States Parties, in accordance with the provisions of the Convention. � Develops the annual redacted declaration data report and reviews the information to be distributed to State Parties � Briefs new delegates of Member States on the procedure for transferring confidential information between the Secretariat and the Member State. 5. Strategic Planning: � Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels. � Assist the Head of DRA where required in any corporate-wide initiative related to the management of information, records and archives. � Propose, manage and monitor projects and assist with training and guiding staff in a range of records and information functions. � Stay current in new records management and archival developments. 6. Act as Head of DRA Section whenever required. 7. Performs other duties as required. | Knowledge and Skills | ||||||||||||||||||
| Education (Qualifications): Essential: Advanced University degree in archives, records management or information management or a related field, with preferably a postgraduate specialisation. A relevant first-level university degree preferably in combination with training, and qualifying experience (minimum seven years) may be accepted in lieu of the advance university degree. An equivalent or specialist training together with at least eleven years of relevant professional experience may be taken into consideration in lieu of a university degree. Desirable: Familiarity with Enterprise Content Management solutions used in the management of information, archives and records. Skills and Abilities (key competencies): � Core professional skills related to information and records management; � Strong analytical skills, particularly in the area of business process analysis; � Ability to organise, plan and implement work assignments, as well as manage competing demands; � Problem solving skills, including ability to identify and participate in the resolution of issues/problems; � Appreciation of the need to observe confidentiality in a highly sensitive work area; � Knowledge of statistical methods and tools; � Knowledge of implementing workflow processes and records and document control practices in an enterprise content management (ECM) environment; � Flexibility, Tact, discretion and the ability to work harmoniously in a multi-cultural environment; � Proven communication (verbal and written) skills, including ability to prepare reports; � Advanced computer skills, dealing with both structured and unstructured records; � Commitment to continuous learning. | |||||||||||||||||||
Experience | |||||||||||||||||||
| Essential: At least five years of experience in the field of archives, records and information management preferably in an international or public organisation. Experience in the use of enterprise content management systems for managing records. Desirable: Experience of managing digital records and archives, including implementation and use of Enterprise Content Management systems is desirable. Experience of working in highly confidential environments is desirable. Experience with international or national organisations is desirable. Experience in project management is an asset. | |||||||||||||||||||
Languages | |||||||||||||||||||
| Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. | |||||||||||||||||||
| Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the August 2015 rate of 32.3%. |
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| CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM. Interested applicants who are unable to submit an application online at www.opcw.org Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged. | |||||||||||||||||||
| Post Level : | P-4 | Closing Date : 16 August 2015 | |||||||||||||||||
| Vacancy Ref : | E-VER/DEB/HDRA/F0222/P-4/33/04-15 | ||||||||||||||||||
| Branch : | Declarations Branch | ||||||||||||||||||
| Division : | Verification Division | ||||||||||||||||||
| Date : | 17 June 2015 | ||||||||||||||||||
| This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled. | |||||||||||||||||||
| Principal Functions | Requirements | ||||||||||||||||||
| Under the general supervision of the Head, Declarations, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties: 1 Lead the custodianship of all OPCW classified information and all verification-related information, in all formats. � Supervise the maintenance and accuracy of the current central register of all OPCW classified information and all verification-related records. � Supervise the implementation and maintenance of a regime of periodic update/inventory. � Responsible for the development, implementation and maintenance of a preservation/conservation programme for the hard copy archives and the digital repository. � Lead the development and implementation of mechanisms for maximizing (subject to confidentiality strictures) access to records; � Manage the development of mechanisms to allow the transition of the archives into an historical collection. 2 Lead the development, implementation and maintenance of a broad information management programme in Verification, including the management of undocumented information at all stages of their life-span. 3 Manage the Secure Archives team, and the information services. � Responsible for the efficient and effective service provided by the unit to the end users. � Ensure compliance of the unit with all the requirements of the confidentiality regime. � Ensure that all documentation related to the functioning of the Secure Archives is up to date, and make recommendations regarding changes to the documentation of the confidentiality regime. � Manage the review of the business processes within the Secure Archives and ensure that the business processes are fit for purpose. 4 Ensure that technical requirements for all aspects of the information centre�s activities are in place and regularly reviewed. � Review all applications through which the section carries out its responsibilities. � Research and propose new applications, procedures or equipment to deliver improvements to existing services, or to offer new ones. 5 Provide professional advice and guidance to Verification and, as required, to the organisation on any aspect of information management. 6 Additional Responsibilities. � Serve as a permanent member of OPCW�s Quality Management System Technical Committee. � Serve as a permanent member of OPCW�s Records Management Taskforce. � Chair the Information Managers in International Organisations (IMIO) best practice group � Act as Head of the Declarations Branch on request, and assume the responsibilities of the post. 7 Other duties, as required | Knowledge and Skills | ||||||||||||||||||
| Education (Qualifications): Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree. Essential: In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques. Skills and Abilities (key competencies): � Leadership and management skills: - Team management experience - Ability to provide technical leadership in overseeing the fields of information, records and archives management. - Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision. � Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and reporting applications such as Cognos Reportnet is highly desirable. � Ability to preparer reports, Quality System Documents and other official documents. � Appreciation of the need to observe confidentiality in a highly-sensitive work area. � Good planning and organisational skills. � Excellent interpersonal and communication (verbal and written) skills. � Strong customer focus. � Commitment to continuous learning. � Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment. | |||||||||||||||||||
Experience | |||||||||||||||||||
| Experience: Essential: At least 7 years� experience in information management, including document, records and archives management. Desirable: Practical experience in business process analysis and design is highly desirable. Practical experience in writing reports in Cognos Reportnet would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service. | |||||||||||||||||||
Languages | |||||||||||||||||||
| Languages: Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. | |||||||||||||||||||
| Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2015 rate of 32.0%. |
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| CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM. Interested applicants who are unable to submit an application online at www.opcw.org, due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem. Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged. | |||||||||||||||||||
