Information Systems Specialist(

Job Number:

 10559)

Description

 
The OECD is a global economic forum working with 34 member countries and more than 100 emerging and developing economies to make better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
 
The Executive Directorate (EXD) delivers the Organisation's corporate services including human, financial and digital resources management, as well as the infrastructure, security, conference and language services.
 
The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides the digital solutions and technologies to support and enhance the OECD�s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.
 
The Information Systems Specialist works in a Digital Practice team responsible for developing, testing, implementing and supporting digital solutions as well as defining, assigning and providing quality control on work packets assigned to near/offshore partners. The Information Systems Specialist  works under the direct supervision of a Digital Solutions Analyst within EXD/DKI.
 
Main Responsibilities
 
Technical
  • Develop, test, implement, maintain and support secure, integrated, digital solutions to meet the business needs of the Organisation.
  • Assist defining needs for applications and analyse business processes.    
  • Participate in defining architectures, database structures, user interface layouts, workflows, control processes and interfaces with other applications.
  • Develop routines or applications to identify, organise and prepare information to be uploaded to the corporate records system, OECD. Records.
  • Work in close collaboration with other teams to ensure that all necessary hardware, software, backups and related systems facilities are functioning properly.
  • Provide regular management reporting on the use of digital solutions.
  • Keep abreast of advances in current and emerging industry trends, related technologies, methodologies and best practices. 
Support, documentation and training
  • Support digital solutions and maintain proactive relations with user representatives, other IT support areas and suppliers.
  • Write and maintain technical documentation (e.g. system architecture, operational procedures), end-user documentation and training material.
  • Assist users in the appropriate use of their applications and provide advanced support.     
 
Ideal Candidate Profile
 
Academic Background
  • A university degree in information, records or library management, computer science or a related field.
Professional Background
  • At least five years' experience in the domains of information, records or library management and developing, testing, implementing, maintaining and supporting digital solutions.
  • Two years� experience: collecting business requirements, writing technical specifications and development plans, implementing agreed solutions and conducting post-implementation reviews. Participating in defining technical architectures, database structures, user interface layouts, workflows, and interfaces with other systems.
  • Proven experience developing front-end portals and applications and supporting digital solutions, working closely with user representatives and other IT support areas.
  • Practical experience working with, developing, integrating, designing and testing semantic, linked data and ontology management technologies and solutions.
  • Experience making presentations, providing training and user support.
Tools
  • OpenText Content Server, Luxid, EVN, Top Braid Live and MarkLogic.
  • SPARQL, SharePoint,  XML/XSLT.
  • MS Office Suite.
Languages
  • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
  • Knowledge of other languages would be an asset.
Core Competencies
  • For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Developing talent.
  • Please refer to the level 2 indicators of the OECD Core Competencies.
 
Contract Duration
  • Two-year fixed term appointment, with the possibility of renewal.
 
  • Monthly base salary starting from 4355 EUR, plus allowances based on eligibility, exempt of French income tax.
 
Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
 
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
 
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Library & Archives Information Manager

Job Number:
09986)

Description

The OECD�s mission � Better Policies for Better Lives � is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides digital solutions to support and enhance the OECD�s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.

EXD/DKI is recruiting an Information Manager who will report to a team leader in the Knowledge and Information Management Unit and will respond to and follow-up on client requests, participating in: cataloguing, digitising and downloading electronic records and indexing paper records received from clients into the corporate repository OECD.Records, applying information management principles, inventorying records and processing loans and returns. This work will be carried out in different locations at la Muette, in Boulogne and in S�vres and interviews will be held in Paris 31 August/1 September 2015.


Main Responsibilities


Client support:
  • Reply to, dispatch and follow-up on client requests. Provide guidance, training and support to clients including: records management advice, locating and ordering articles, publications, interlibrary or archival loans and monitoring returns and following-up with clients when items are not returned on time.
  • Appraisal of electronic records transfered by Directorates. Assure their indexing, storage or destruction in line with the Organisation�s retention schedule.
  • Keep abreast of information sources in order to meet clients� information needs.

Cataloguing, digitising and downloading of electronic documents:
  • Digitise documents from microfiches, microfilms or paper.
  • Check the quality of digitised folders and import and index them in OECD.Records.
  • Import and catalogue electronic versions of OECD monographs, periodicals, official documents, photos, audio and video recordings into OECD.Records.

Information Management:
  • Work with clients across the Organisation to identify their needs, implement good knowledge and information management research practices and apply practical digital solutions.
  • Participate in the Unit�s strategic projects as part of the Digital, Knowledge and Information Management Service�s work programme.

Communication:
  • Participate in preparing material, exhibits and animations for the Unit�s events in co-ordination with the communications co-ordinator.


Ideal Candidate Profile


Academic Background:
  • Post-secondary education.
  • A professional qualification in records, library or information management.

Professional Background:
  • Three years practical experience in one of the fields related to records, information or library management.
  • Experience in taxonomy management and working with semantic tools would be an advantage.
  • Two years experience of working in a multi-cultural and multi-disciplinary environment.

Tools:
Good knowledge of:
  • OpenText Content Server
  • AcrobatPro
  • Microsoft Office Suite

Languages:
  • An excellent written and oral command of one of the two official languages of the OECD (English and French) and working knowledge of, or willingness to learn, the other.
  • Knowledge of other languages would be an asset.

Core Competencies

  • For this role, the following competencies would be particularly important: Analytical thinking, Managing resources, Client focus.
  • Please refer to the full list of OECD Core Competencies and the level 1 indicators.

 

Contract Duration

  • Two year fixed term appointment, with the possibility of renewal.
What the OECD offers
  • Monthly base salary starting from 3 229 EUR exempt of French income tax, plus allowances based on eligibility.
  • Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
Temporary Vacancy Notice N� t22/2015
Library/archive assistant (Grade B2, B3 or B4)
Directorate General of Administration
Technology & Info

Information Management Division
Closing date: 21 July 2015
Location : Strasbourg

Job mission

Participate in the migration of historical document content from the legacy repositories of the Council of Europe to the organisation-wide Electroncic Records Management System (RMS).
This will include the following activities:
� Mapping of metadata elements
� Mapping of metadata values
� Cleaning of metadata values
� Update of controlled vocabularies (English/French)
� Preparation of migration batches
� Clarification of issues with document creators
� Re-indexing of content
� Evaluation of migration, adjustments
� Quality assurance.
Please note that the incumbent may be required to perform other duties not listed here.

Eligibility Requirements

- Nationality of a Council of Europe member state;
- Aged under 65 at end of contract;
- Professional degree or certification in the area of information management;
- Experience with a library or document management system (e.g. Symphony/SirsiDynix);
- Cataloguing skills and knowledge of standards (AACR2, MARC21, Dublin Core);
- Experience with handling large amount of data;

Competencies

- Language Requirements Very good knowledge of one of the official languages (English or French) and a good knowledge of the other.

Additional information

The grade will be between B2 and B4 depending on qualifications and experience of the candidate. The desidered deadline for submission of candidatures is 21 July 2015. The length of contract could be from 01/08/2015 to 31/12/2015 (to be confirmed).

Useful Information

The Organisation

The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation�s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.

The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States� Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting States on grounds of violation of the European Convention on Human Rights.

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website http://www.coe-recruitment.com you can create and submit your on-line application. Applications must be submitted at the latest 21 July 2015 (Centtral European time) at the latest.

Additional Information

Your application will be examined with regard to the requirements of this vacancy and will remain active in our system for a period of 3 months.

If you wish your application to remain active longer so that it could be considered for any forthcoming temporary vacancy that may occur for your profile, you should log on to your account every three months.. Please ensure that you maintain the information in your application form up to date via your online account. You may also withdraw your application at any time by following the online instructions.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The total length of employment under temporary contracts will not exceed nine months in any calendar year.

Details on conditions of employment for temporary staff including salaries, allowances, pension contributions and social insurance can be consulted on our temporary recruitment website.

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

Vacancy Notice N� e34/2015
Data Management Specialist (Grade B4)
Directorate General of Administration


Directorate of Information Technology
Closing date: 15 April 2015
Location : Strasbourg


Job mission


FIXED-TERM CONTRACT
Under the authority of the Director of Information Technology, the incumbent will help to:
- organise structured data within a data model to make it easier to seek information and help the organisation identify its main strategies;
- create a data repository and databases on the basis of the information gathered and ensure that they are reliable and transmissible.

Key activities



The incumbent�s main duties will be to:


- identify the organisation�s needs with a view to designing and implementing realistic business and data models;

- define and assess the quality of data;

- assist in ensuring the storage and the reliable maintenance of data within a referential database;

- Provides data cleansing, coherence, consolidation, updating, elimination of duplication and the establishment of baseline data descriptive of the Organisation.


Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.


Eligibility Requirements



Only applicants who best meet the following criteria will be considered for shortlisting.


� Qualifications:

Completed full course of general secondary education and appropriate professional qualifications in the field of Data Management such as a university diploma of technology (DUT) or equivalent.

A higher qualification (master or equivalent) in the field of data processing technologies would be an advantage.

� Experience:

At least two years of professional experience after obtaining the requisite qualification, in one or more of the following key areas:

- Design and development of Business Information models

- Logical and Physical data models

- Data standards and procedures

- Data integration

- Reference and Master Data Management

- Data Warehousing

- Database Management.

� Language requirements: very good written and oral knowledge of one official language (English or French) and practical knowledge of the other.

� Nationality: nationality of one of the 47 member states of the Council of Europe

� Age: under 65 on the closing date of the vacancy notice.



Competencies



Essential:

� Professional and technical competencies:

o Technical competencies: proven practical knowledge of most of the aforementioned key areas of experience; proficiency in the SQL coding language and data modelling.

o Professional competencies: work planning and organisation; analytical thinking and problem-solving; capacity for efficient planning and organisation of the tasks assigned.

� Interpersonal skills: service and client orientation, teamwork, ability to advise and build relations.

� Personal attitudes: initiative and responsibility, results oriented and desire for continuous improvement, concern for quality and efficiency.

� Communication and linguistic skills: ability to listen and communicate; ability to draft clearly, accurately and concisely.


Desirable:

� Professional and technical skills: Business Process Management, relevant certification.

� Communication and linguistic skills: knowledge of other European languages would be an advantage.


For more information, please refer to the Council of Europe Competency inventory.




Additional information



Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 15 April 2015 (midnight Central European Time).


The selection procedure consists of shortlisting, assessment(s), and a panel interview. Assessments may include one or more of the following: ability tests, behavioural questionnaires, job-related examinations, situational exercises, language tests, interviews and full assessment centres. At least one assessment will be eliminatory.


Depending on the number of applicants, the length of the required professional experience may be increased.


Candidates with the best results in the previous stages of the procedure (tests, exams, etc.) will, as a last stage of the procedure, be invited for an interview with a panel.


Following this competition, a reserve list of successful candidates, in order of merit, may be established. This list will be valid for two years with the possibility of extending it to a maximum of four years. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. The choice of candidates from a reserve list is not made solely according to the order of merit but also takes into account the requirements of the position to be filled and the qualifications of the candidates.


During the period of validity of the reserve list, candidates on the list may be offered employment on a fixed-term contract, which may be renewed one or several times. There is a statutory probationary period of two years.


The compulsory retirement age is 65.


Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.


Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex.


The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.


During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.


The Organisation


The Council of Europe is the continent�s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.


By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member States� Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.


The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.

The Council of Europe has its permanent headquarters in Strasbourg (France) and in addition it maintains external presence in more than twenty countries. More information about Council of Europe external presence.