Functional area: Secretariat
Reference: 2015-138-EXT
Function:The Information Management Services Division of the European Central Bank�s Directorate General Secretariat is seeking applications for the position of Deputy Head of Division. The Division is responsible for:
The Deputy Head of Division is responsible for supporting the Head of Division in managing the Division (comprising approximately 45 staff members coordinated by four team leads) and for participating in divisional goal setting and in implementing the divisional strategy, with regular monitoring of results. The Deputy will share responsibility for the oversight of the teams with the Head of Division. The successful applicant will also be responsible for supporting the Head of Division in:
- developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection;
- managing the ECB�s physical and electronic archives, and ensuring the disclosure of archived information when required, as well as the disposal of information, in accordance with the ECB�s information retention policy;
- managing the ECB�s library and providing staff with access to print and electronic publications and information services;
- supporting the further development of enterprise content management and coordinating the selection of systems and tools for use in archives and library functions and for collaboration, as well as document and records management;
- providing related functional training, maintenance services and support to the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.
The Deputy Head of Division is responsible for supporting the Head of Division in managing the Division (comprising approximately 45 staff members coordinated by four team leads) and for participating in divisional goal setting and in implementing the divisional strategy, with regular monitoring of results. The Deputy will share responsibility for the oversight of the teams with the Head of Division. The successful applicant will also be responsible for supporting the Head of Division in:
- managing human and financial resources, including budget preparation;
- providing leadership to staff, including through appraisals, coaching and professional development and by maintaining quality standards;
- providing high-quality advice and making strategic recommendations;
- maintaining a high level of information management services to internal customers and expertise in information management.
Qualifications and experience:Applicants must have the following knowledge and competencies:
- advanced university degree in an information management subject of relevance to the tasks performed by the Division or in a relevant field, or a Bachelor�s degree in an information management subject of relevance to the tasks performed by the Division or in a relevant field combined with at least five years of relevant experience;
- at least five years of recent relevant experience, ideally in the field of knowledge and/or information management (e.g. in archives, library or records management);
- at least three years of recent and relevant experience in managing or supervising groups of professional staff;
- knowledge and understanding of issues, trends and developments in the field of information management;
- a proven track record in successful strategy development;
- proven experience of working in project implementation, as part of a formal project and/or to ensure significant multidisciplinary, cross-organisation coordination and related change management;
- in depth understanding of the functioning and processes of a central bank, the ESCB and/or banking supervision would be an advantage;
- an advanced command of English;
- an intermediate command of at least one other official language of the EU;
- a good working knowledge of MS Office, in particular Word, PowerPoint and Excel;
- experience of electronic document management systems, such as OpenText Livelink, would be an advantage.
Competencies:The successful candidate will have the following behavioural competencies:
- ability to engage and motivate staff, identify development opportunities for staff and support them in developing their potential through coaching, setting challenging objectives and identifying appropriate training opportunities;
- ability to identify opportunities for policy, process or service improvement, taking action where appropriate, and to initiate new and better ways of doing things;
- ability to translate strategies into concrete objectives and to develop efficient and well-organised plans, monitoring them regularly and making appropriate adjustments in order to achieve agreed objectives;
- ability to make timely decisions and initiate action on the basis of these decisions;
- accepting personal responsibility and accountability for the achievement of objectives and results within specified deadlines;
- excellent communication and negotiation skills to overcome resistance and ensure acceptance of policies;
- ability to establish and maintain formal and informal contacts within the ECB, as well as with external counterparts;
- ability to work cooperatively with others in order to achieve common goals by adopting an open attitude, sharing ideas and encouraging cooperation within and across teams;
- strives to help the ECB achieve its goals, identifying herself/himself with the Division and the ECB as a whole.
Further Information:Five-year fixed-term contract, with possible conversion to a contract of indefinite duration subject to individual performance and organisational needs.
To further enhance the diversity of its workforce, the ECB particularly encourages applications from female candidates.
To further enhance the diversity of its workforce, the ECB particularly encourages applications from female candidates.
How to apply:Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
Further information:The selection committee may place suitable candidates on a reserve list, from which candidates may be appointed to similar positions in the same or another business area. It may also be decided to fill the position(s) advertised in this vacancy notice with a suitable candidate/suitable candidates from the reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed accordingly if this happens.
In addition, an external provider will assess the management skills of all shortlisted candidates. The process will include self-assessment questionnaires to be completed online and an interview. The link to the self-assessment questionnaires will be sent to the applicant by e-mail once his/her interview date has been confirmed, and the questionnaires must be completed by a specific deadline. Applicants should therefore be able to access the internet during this period.
In addition, an external provider will assess the management skills of all shortlisted candidates. The process will include self-assessment questionnaires to be completed online and an interview. The link to the self-assessment questionnaires will be sent to the applicant by e-mail once his/her interview date has been confirmed, and the questionnaires must be completed by a specific deadline. Applicants should therefore be able to access the internet during this period.
Closing Date for Applications: Wed, 17 Jun 2015
This position has been allocated to salary band: I
ACP/REC - TTC - Information Management Expert-1500004000
Description
ANNEX A
USA
BDA/ACP/REC
Information Management Expert
TERMS OF REFERENCE
Background
The Records Management Section (REC) is looking for a professional with a strong background in Information Management (IM). The REC Section is responsible for the Records Management program at the Inter-American Development Bank (IDB) which covers the development of IM policies/guidelines, the functional management of IM systems, the delivery of IM support to the business units, and the management of physical archives including vital records. The REC Section is currently involved in the deployment of two new solutions:
� BID365: Document and records management system based on a Microsoft platform;
� Service Central: Ticketing system to manage the services delivered by the Section.
The REC Section is also looking more broadly at the improvement of records management processes and tools across the organization.
Consultancy objective(s)
� Support and facilitate the deployment of BID365 and Service Central together with the improvement of related processes;
� Contribute to the improvement and support of existing solutions and services of the REC Section.
Main activities
The selected candidate will:
� Participate in the planning, communication, training and testing of a BID365 pilot with close coordination/interaction with the IT department;
� Participate in the design, configuration and testing of the new Records Management module;
� Support the deployment of BID365 across the Bank including the definition and implementation of information structures;
� Facilitate the deployment of Service Central within the REC Section by proposing improvements and managing the change (communication and training);
� Define standard reporting processes based on the Service Central database;
� Propose and coordinate the implementation of improvements to eArchives (http://www.iadb.org/en/earchives/) and the internal REC intranet;
� Contribute to the enhancement of Records Management policies and guidelines including the filing and retention plans;
� Provide assistance to the IDB business units on information management related topics;
� Contribute to the day-to-day activities of the Section when required.
Reports / Deliverables
N/A
Qualifications
� Academic Degree/ Level & Years of Professional Work Experience: Candidates must have a Bachelor degree in Information Management, Computer Sciences or related fields.
� Knowledge and experience of the concepts, principles and practice of information, document, records and archives management.
� Proven experience in using an electronic document and records management system in a medium to large-sized organization; experience in implementing and supporting an Electronic Document and Records Management system would be very advantageous.
� Experience in business analysis and process optimisation.
� Well-developed understanding of the role, functions, and tasks of the IDB.
� Experience in managing change processes would be an asset.
� Practical IT knowledge, familiarity with MS Office in particular Word, Excel and PowerPoint, knowledge in HTML/Javascript as well as Microsoft SharePoint and Office 365 platform would be assets
� Languages: Fluency in English. Proficiency in Spanish desirable but not a requirement.
Competencies
� Proven organizational skills, commitment and a strong sense of initiative.
� Team oriented, proven ability to work in an interdisciplinary environment.
� Self-motivation, strong interpersonal, presentation and communication skills.
� Developed customer service orientation and the ability and confidence to liaise with all levels of staff and external correspondents.Characteristics of the Consultancy
� Consultancy category and modality: Temporary Term Contractual (TTC)
� Contract duration: 12 months
� Place(s) of work: IDB Headquarters at Washington, D.C.
� Responsible person: Section Chief Records Management
Qualifications
Payment and Conditions: Compensation will be determined in accordance with Bank�s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.
Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded,
Consanguinity: Pursuant to applicable Bank policy, candidates with relatives (including the fourth degree of consanguinity and the second degree of affinity, including spouse) working for the Bank as staff members or Complementary Workforce contractuals, will not be eligible to provide services for the Bank.
Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.
Primary Location
: HQ-US-Washington DCClosing Date
: OngoingLocation: Headquarters
100%
Introduction
The IM unit ensures that ICRC employees get the best access to information and to the Information Management tools they may need, which will enable them to achieve their work in the most efficient manner. The Information Management unit provides support to assist the ICRC staff�s effective operations within the ICRC work environment at Headquarters as well as in the Field.Purpose
As trainee inside the Information Management Unit, you will acquire working experience through the development, operating, support and management of information management services and systems.You will work with the information management services coordinators and the web designer (intranet team).
Mission
- Collect information and data
- Update and build documentary contents, guidelines and manual or computer graphics (based on data collected).
- Participate in the development of documentary resources and promotion tools.
- Give a technical support and advice to contributors of the intranet.
Requirements
- A University degree or equivalent in a relevant field.
- Strong knowledge of computer literacy, familiarity with Windows 8.1, content management systems, SharePoint and various software programs.
- Good knowledge of information management.
- Command of French and English, spoken and written.
- Organisational skills.
- Able to work well in a team and multicultural environment.
- A demonstrated interest in humanitarian action.
Conditions
Recruited intern will be offered a 12 months contract (beginning September 2015). The position is remunerated and based in Geneva.Interested candidates should send their application, in either English or French to: IMintern0615@icrc.org
Only complete application will be considered, it shall include:
- Cover letter expressing motivation for applying and relevant skills possessed
- Resume / CV
- Recommendation letter if any
| Date of issue:19-05-2015 | Closing date (Geneva time zone):31-05-2015 |
| Duty station:Geneva | Country:SWITZERLAND |
| Duty station status: | Accompanied status: |
| Duration:6 months | Mission dates: 01 June, 2015 - 27 November, 2015 |
| Category of Staff: Internship | Grade: |
| Vacancy No:IFRC00576 | |
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 189 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational ContextArchives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.
Job PurposePrepare the Communications Department�s historic photograph and video collection for off-site storage.
Job Duties and ResponsibilitiesAssess the physical condition of the photographs and videos and identify any requiring immediate conservation treatment.
Box the photographs and videos for shipment to off-site storage.
Enter brief descriptions of the photographs and videos into a database.
EducationBox the photographs and videos for shipment to off-site storage.
Enter brief descriptions of the photographs and videos into a database.
Partial or full completion of a university degree in one of the fields of Archives, Audio-visual, Communications, Social Science.
ExperienceResearch using audio-visual materials
Cataloguing audio-visual materials
Working with video databases and dealing with different video formats
Knowledge, skills and languagesCataloguing audio-visual materials
Working with video databases and dealing with different video formats
Fluency in English
Fluency/ working knowledge in French, preferred
Competencies and valuesFluency/ working knowledge in French, preferred
Accountability
Professionalism
Teamwork
Communication
Innovation
CommentsProfessionalism
Teamwork
Communication
Innovation
Applicants may be requested to complete written exercises and/or be interviewed.
The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education.
The basic intern must meet the following criteria:
- Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship.
Remuneration:
- A daily allowance is paid to interns for each day worked at the IFRC at the end of each month (75CHF per day worked).
- Costs and arrangements for travel, visas, accommodation, insurance and living expenses are the sole responsibility of interns themselves.
The selected candidates will be interviewed by telephone.
The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education.
The basic intern must meet the following criteria:
- Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship.
Remuneration:
- A daily allowance is paid to interns for each day worked at the IFRC at the end of each month (75CHF per day worked).
- Costs and arrangements for travel, visas, accommodation, insurance and living expenses are the sole responsibility of interns themselves.
The selected candidates will be interviewed by telephone.
The Federation is an equal opportunity employer.
Data Specialist, Open Society Archives (HUN)
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Position for: Staff Unit: Open Society Archives
Full-time Starting date: August 1, 2015
Application deadline: June 10 2015
Full Or Part Time: Full-Time (40 working hours/week)
The Open Society Archives seeks a dynamic, interesting individual for a Data Specialist position to implement its new archival management system and enhance the cataloging/processing procedures at OSA.
The Open Society Archives affiliated with the Central European University is an international research center and Cold War archive, founded by George Soros in 1995. It is member of the Open Society Foundations Network (OSF). The Archives with its vast multilingual collections on Cold War, Human Rights and Civil Society in Central and Eastern Europe constitute one of the world�s largest repository on recent history.
The Specialist will assist the Director and the Chief Archivist in processing and publishing online OSA holdings and expanding its digital services:
� Enhancing the intellectual control over OSA holdings
� Demonstrated knowledge of processing textual and audiovisual materials including descriptive techniques, international archival standards and good practices, and metadata standards in general.
� Supervising temporary staff and/or interns in processing, cataloging, data curation activities and assigning/monitoring the tasks to ensure efficient and productive workflow
� Coordinating development projects: gathering requirements, needs, running user acceptance tests, producing system documentation and working closely with the ICT staff
� Working knowledge of software systems related to repository, management, access and preservation such as Drupal, Dspace, Fedora, Islandora, Hydra, Archivists� Toolkit, Archives Space, Archivematica, and MetaArchive.
� Knowledge of XML, HTML, databases, XSLT. Experience with XML and related technologies, TEI, EAD scripting, Ruby on Rails; knowledge of linked open data issues and the semantic web
� Acting as quality controller and providing consultation, training to OSA staff and researchers
� Liasing with CEU and OSF staff and participating in information management projects upon request
� Documenting the state of the art, updating policies and procedures under the guidance of the Chief Archivist
?
Conducting research on web technologies, user studies, digital preservation and semantic technologies
Qualifications:
�Master degree in archival and information science, or a related field and at least 3 years intensive experience of work in archives, information management.
�Knowledge of 20th century East-European history, or related field preferred.
�Several years� experience supervising and managing projects
�Knowledge of archival arrangement and description practices and metadata standards
�Knowledge of digital asset management systems, archival management solutions, digital library or repository software
�Ability to work independently and as a team member, exercise good judgment and initiative, and manage sensitive material in a confidential manner.
�Excellent command of English
�Excellent written and verbal communication skills, analytical and organizational skills, attention to detail, problem-solving and interpersonal skills.
Compensation:
Commensurate with experience. However, we offer a competitive salary, as well as a dynamic and international academic environment. This is a full time position
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Archival and Records Management Consultant | |
Advertised on behalf of : | |
| Location : | New York City, UNITED STATES OF AMERICA |
| Application Deadline : | 01-Jun-15 |
| Type of Contract : | Individual Contract |
| Post Level : | National Consultant |
| Languages Required : | English |
| Starting Date : (date when the selected candidate is expected to start) | 30-Sep-2015 |
| Duration of Initial Contract : | 3 months |
Background | |
| UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. About the Region and/or Section: UN Women Headquarters, New York, NY, U.S.A. About the Position: Archival and Records Management Consultant. Impact of Results: Implementation of a records managements and archival system across the organization and in line with our business continuity plan. | |
Duties and Responsibilities | |
Summary of Key Functions:
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Competencies | |
| Core values and Guiding principles: Integrity
Ethics and Values
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Required Skills and Experience | |
Education:
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| Click here for important information for US Permanent Residents ('Green Card' holders). | |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
