Jobs Info

Consultant to update the Concept on digital archive
Location :	Chisinau, MOLDOVA
Application Deadline :	07-Oct-16 (Midnight New York, USA)
Type of Contract :	Individual Contract
Post Level :	International Consultant
Languages Required :	English   Russian
Duration of Initial Contract :	up to 30 working days
Expected Duration of Assignment :	October 2016 � December 2016

Background

The UNDP project �Strengthening Parliamentary Governance in Moldova� (SPGM) is designed to address the main needs of the Parliament of Moldova in the areas of legislation making, oversight and representation during the on-going process of domestic reform spurred by closer relations with the EU. The project is also assisting in making the Parliament�s legislative activity more open, transparent and participatory through establishing tools and mechanisms for the engagement with the Civil Society, professional associations and general public. Project interventions will offer and encourage equal opportunity for male and female participation. The World e-Parliament Report noted that Information and Communication Technologies (ICT) have become essential tools in supporting the work of legislative bodies throughout the world.[1] The advantage of automation within parliaments is threefold: more information and documents on the website; increased capacity to disseminate information and documents; and more timely delivery of information and documents to members. In this context, to increase the level of transparency of legislative process, the Permanent Bureau approved the e-Parliament Concept in 2015. With UNDP support, the Parliament of the Republic of Moldova (PRM) has already initiated the process of developing the e-Parliament Information System. The audit and analysis of ICT performance and capacity to implement e-Parliament Information System is currently ongoing. Ultimately, the goal is to commence the introduction of the e-Parliament modules across different parliamentary processes in 2016 and 2017. The Parliament is also working to finalize its new website. One of key elements of a well-functioning e-Parliament Information System is the digital archive and preservation. The digital technology opens up totally new perspectives, when the electronic storage and digital conversion of non-digital materials (paper documents) is now possible and can imply considerable qualitative improvements to the daily work of the Parliament. Currently, all registers of recorded documents of the Parliament are maintained manually due to the lack of an automated system. The use of ICT instruments is very limited. For instance, in order to distribute a working document created electronically, a large number of hard copies have to be prepared. This leads to waste of time and materials, while in the case of an electronic document the distribution and archiving processes would be cheaper and more efficient. Parliament�s archive is a functional compartment from the Secretariat of Parliament. It keeps the institutional memory of the Parliament. In its activity, the Parliament�s archive is guided by the Law no. 880-XII from 22.01.1992 on the archive capital of the Republic of Moldova; the Decision of the Government no.352 from 27.05.1992 on the approval of the archive capital of the Republic of Moldova; the Regulation no.15 from 16.06.2015 regarding the organization and functioning of the Archive of the Parliament of the Republic of Moldova. The Division on Information and Analytics of the Secretariat of Parliament is ensuring the integrity and security of documents kept in the Parliament�s archive. Currently, the parliamentary archive includes 2800 files, each file containing 250-300 pages. In line with the applicable legislation, all main documentation of the Secretariat is stored for a number of years (up to 75 years). The documents that have national value are handed over to the National Library. The internal, outgoing and incoming electronic correspondence are kept during five years at the work place, without being archived. Currently, archiving and preservation of parliamentary documentation in accordance with best practices and international standards is one of areas where the Parliament of Moldova requires support. The damages to the parliamentary building in the 7th of April 2009 demonstrations resulted in loss of basically all the parliamentary archive. In 2011, with UNDP support, a draft Concept on Digital Archive of the Parliament of Moldova was developed. However, due to political instability, the Concept was not finally approved. Since the standards and technologies in this area are still very much evolving, the Concept needs to be thoroughly revised and updated. Therefore, the reasons for creating a digital archive emerge from the need of the Parliament to: increase the access to stocks of documents, by providing online access to information held on paper; improve searchability of needed documents and records; ensure easier and more productive way of using digital documents instead of those held on paper; reduce wear and tear on highly important records; and reduce the storage space and printing costs. At the same time, challenges related to long-term preservation of electronic documents, threats of technical obsolescence of the digital environment, uncertainty about both the legal status of electronic documents and future costs of preservation of such documents, copyright and transmission of documents outside the archiving system needs to be overcome. [1] http://www.ipu.org/pdf/publications/eparl16-en.pdf

Duties and Responsibilities

The Project intends to contract an experienced ICT consultant to revise and update the Concept on Digital Archive of the Parliament of Moldova, provide substantive input and strategic advice aiming to support the implementation of a full digital archiving solution within the Parliament of Moldova. The following key issues, but not only, shall be considered when developing the digital archiving and preservation solution: Ensure that an appropriate and well-structured digital archiving facility or collections repository is described. Thus, digitalized printed documentation, as well as existing electronic records shall be safely deposited and properly accessed, curated, and maintained for the future; Ensure that digital archive is in compliance with existing national legislation and policies (Law on Personal Data Protection, Decision of the Government no. 618 of 05 October 1993[1] , Rules and Procedures of the Parliament of the Republic of Moldova (Law no. 797 of 02.04.96) and other related national provisions); Ensure that digital archive follows existing international standards and guidelines on how data should be structured, preserved and accessed: ISO 14721:2012 � Open Archival Information System (OAIS), which provides a high-level framework for designing a preservation organization[2]; ISO 18492: 2005 � Long-term preservation of electronic document-based information, which includes technology-neutral guidance on media renewal, migration, quality, security and environmental control;  ISO 15489:2016 � Information and documentation � Records management for defining the roles, processes and methods for a digital preservation implementation where the focus is the long-term management of records. This standard outlines a framework of best practice for managing records to ensure that they are curated and documented throughout their lifecycle while remaining authoritative and accessible. Standards relating to file formats, including XML, CSV, PDF, JPEG, TIFF and others; Other related international standards and guidelines; Ensure that digital archive is flexible and able to handle many types of documents �  digitized and electronic documents, media, pictures and files; Ensure that digital archive is able to capture both �official� as well as �unofficial� documents and to separate confidential records from non-confidential ones; Ensure that the principles of non-disclosure, copyright, data protection and security are in place.  In order to achieve the stated objective, the Consultant will have the following responsibilities: Prepare a detailed work plan to be applied for respective assignment: Carry out a desk review of the following documents: The Concept on e-Parliament Information System, approved by decision no. 19 of 18.11.2015 of the Standing Bureau of the Parliament; Report on the ICT needs of the Parliament of the Republic of Moldova, drafted with the support of the United Nations Development Programme, June 2011; Strategic Development Plan of the Integrated Information Space of the Parliament of the Republic of Moldova for 2011-2015, approved by decision no. 13 of 27.07.2011 of the Standing Bureau of the Parliament of the Republic of Moldova; The draft Concept on Digital Archive of the Parliament of Moldova; Current national legislation and available policies on archiving processes and requirements; Best practices, as well as international standards and guidelines on archive digitization and preservation; Get acquainted with existing infrastructure of the Parliament, thus understanding the legal and institutional environment for operational flows of the PRM work; Analyse the World e-Parliament conferences reports and other relevant publications. Ensure that the main principles are considered in the process of conceptualizing the digital archiving information system. Conduct initial meetings with relevant parliamentary staff, concept�s author, ICT experts currently performing the audit and analysis of ICT performance and capacity to implement e-Parliament Information System and specialists from other entities (i.e. E-Governance Centre). Based on desk review and initial meetings findings, review and prepare amendments for updating the existing Concept on Digital Archive of the Parliament of Moldova. This activity should include, but is not limited to, the following: Check if the scope and objectives are clearly formulated; Check if all of the roles and functions of a typical digital archive are well described; Check if all the business processes are well defined; Check if the proposed ICT architecture responds to the Parliament�s needs and is compatible with the design of e-Parliament Information System; Check if the copyright and data protection aspects, as well as proposed information security requirements are in line with national and international standards; Check if the estimative costs and cost-benefit analysis to implement the digital archive are defined; Advise if the scanning to be done in-house or by a contractors; Indicate what is the timescale for producing the digital assets; Check what resolution is required for scanning, and what impact does this have on the amount of IT storage space needed; Check the referencing system to be used for the images; Advise on how long will the digital asset be required for; Check if the risks and mitigation measures for well-functioning and sustainable digital archive are well described; Update the infrastructure requirements. Develop a Roadmap with milestones towards implementation of a full digital archiving solution proportionate to Parliament�s needs. The Roadmap shall specify concrete steps with tentative timelines to enable detailed planning and implementation of the archiving solution. The document shall address, but is not limited to, the following issues: Legal issues (new policies and regulations to be developed and approved, if necessary); Technical and infrastructure requirements; Internal institutional arrangements; Action Plan with estimative budget and tentative timelines for software development and acquisition period; Security and data protection issues; Digitization and post-digitization issues; Training requirements (users); Testing phase and integration with e-Parliament Information System etc. Provide other programming related tasks required by the Secretariat of Parliament. The consultant will have to undertake two missions to Moldova (tentatively) during the period October-November 2016. INSTITUTIONAL ARRANGEMENTS The consultant will work under the direct supervision of the UNDP Parliament Specialist for substantive aspects of the assignment, and under the guidance of the Senior Project Officer � for administrative aspects. The consultant will report to the Parliament appointed representative and the Parliament Specialist of UNDP SPGM project. The Parliament will provide consultant with working space, access to Internet, a printer and a telephone line. Timeframe The timeframe for this assignment is planned tentatively through October � December 2016. The Consultancy should involve about 30 days of work. The exact schedule of mission in Moldova shall be coordinated in advance. Language All communications and documentation related to the assignment will be in English. Before submission of the deliverables, the consultant will discuss the draft documents with the parties involved (i.e. Parliament, UNDP and other stakeholders) so that the final products reflect their comments. [1] http://lex.justice.md/viewdoc.php?action=view&view=doc&id=303445&lang=1 [2] http://www.iso.org/iso/catalogue_detail.htm?csnumber=24683

Competencies

High level of familiarity with major development trends in ICT, and the ability to innovate electronic systems for the Archives; Knowledge of ICT policies and regulatory framework of the Republic of Moldova will be an advantage; Knowledge of metadata regimes for discovery, recordkeeping, and data management;

Required Skills and Experience

Academic Qualifications: Master's Degree or equivalent (5-year university degree) in IT management, Computer Sciences, computer engineering or other relevant discipline; Work experience: At least 5 years of progressively responsible experience in designing, implementing and embedding electronic records and archive ICT management systems; Previous experience of designing and implementing enterprise level ICT systems (SAP, Oracle, SAYLT, Open Source etc.) at government or private sector; Proven certifications in IT programming area is an asset; Working experience with Parliament and/or government institutions is a strong advantage. Language: Fluency in English; Knowledge of Romanian and Russian will be an advantage. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Cover letter with description of relevant previous experience, as well as of proposed methodology for undertaking the current assignment not exceeding 5 pages; Financial proposal (LUMP SUM) in USD, specifying requested amount per day (fee) and all related costs (e.g. DSA, travel, phone calls etc.); Duly completed P-11 form with three references.  EVALUATION Initially, individual consultants will be short-listed based on the following minimum qualification criteria: Master's Degree or equivalent (5-year university degree) in IT management, Computer Sciences, computer engineering or other relevant discipline; At least 5 years of progressively responsible experience in designing, implementing and embedding electronic records and archive ICT management systems; The short-listed individual consultants will be further evaluated based on the following methodology: Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight � 60% (300 points); * Financial Criteria weight � 40% (200 points). Only candidates obtaining a minimum of 210 points would be considered for the Financial Evaluation. Technical evaluation scoring: Master's Degree or equivalent (5-year university degree) in IT management, Computer Sciences, computer engineering or other relevant discipline � 20 pts; At least 5 years of progressively responsible experience in designing, implementing and embedding electronic records and archive ICT management systems - up to max. 50 points; Previous experience of designing and implementing enterprise level ICT systems (SAP, Oracle, SAYLT, Open Source etc.) at government or private sector - up to max. 40 pts.; Proven certifications in IT programming area is an asset - up to max. 30 pts.; Working experience with Parliament and/or government institutions is a strong advantage - up to max. 30 pts.; Proven commitment to the core values of the United Nations, in particular, respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Archival Research Coordinator
Location :	CMP, Nicosia, CYPRUS
Application Deadline :	18-Sep-16 (Midnight New York, USA)
Time left :	9d 20h 1m
Additional Category :	Management
Type of Contract :	Individual Contract
Post Level :	International Consultant
Languages Required :	English   French
Duration of Initial Contract :	1 year
Expected Duration of Assignment :	1 year

Background

The principal mandate of the Committee on Missing Persons (CMP) in Cyprus is to establish the fate of the people that went missing as a consequence of the tragic events of 1963-1964 and 1974 and to provide answers to anguished families.  One important aspect of this work is to exhume, identify and return remains of missing persons.  This process enables the relatives of the victims to recover the remains of their loved ones, arrange for a proper burial and provide closure to a long period of anguish and uncertainty, thereby promoting a process of reconciliation, healing and dialogue between both communities. This project also aims to strengthen the capacity for civil society to engage in sustained cooperation and reconciliation, through the important participation of bi-communal scientific teams in all stages of the process. This bi-communal cooperation will strengthen civic participation toward an issue that is critical for the healing of old wounds, and will sustain partnerships of cooperation and trust between both sides. The CMP Project includes the following phases: (Phase I) Investigative Phase: related to the compiling of information on possible burial sites of missing persons. (Phase II) Archaeological Phase: related to the exhumation of the remains of missing persons, (Phase III) Anthropological Phase: related to the analyses of the recovered remains in the anthropological laboratory, (Phase IV) Genetic Phase: related to the comparison of blood samples collected from the victims� families, with samples from the remains, in order to identify them (Phase V) Return of Remains: within the framework of reconciliation programme, aiming at helping families of both communities cope with the difficult task of healing and coming to terms with their loss. Faced with increasing difficulties to locate new burial sites, the CMP urgently needs to broaden efforts to obtain information that may lead to the discovery of burial sites. This includes the review of archival material of international organisations, state actors and domestic authorities that were present during the events of 1963/4 and 1974. To this end, the CMP is creating an archival research team. The United Nations Development Programme Partnership For the Future (UNDP PFF) in Nicosia, Cyprus, seeks to contract on behalf of the Committee on Missing Persons in Cyprus (CMP) an information management professional with extensive experience in archival research, hereinafter referred as the �Archival Research Coordinator� (ARC), to coordinate the work of this team.  The primary role of the ARC is to lead a team of two Cypriot researchers in an effort to access, analyse and manage information from relevant archives. While some of these archives are publicly accessible, others, including certain UN archives, are not. The ARC reports to the Committee of Missing Persons in Cyprus, a 3-Member Committee whose Greek- and Turkish-Cypriot Members are appointed by the leader of their respective community and a United Nations (Third) Member, selected by the International Committee of the Red Cross (ICRC) and appointed by the Secretary-General of the United Nations (for additional information visit www.cmp-cyprus.org). Considering the sensitive nature of the material under review, with regards to the review of classified UN Archives, the ARC reports exclusively to the Third Member of the CMP. On all other matters the ARC reports to the three CMP Members.

Duties and Responsibilities

The ARC will lead a team of two Cypriot CMP researchers and oversee and coordinate the process of archival research and information management. The team will be responsible to collect information from relevant archives, analyse and share this information with CMP Members and their offices, including through the creation of an appropriate information management system.  He/she will personally conduct research in the not publicly accessible UN archives under direct supervision by the Third Member.  For all other tasks, the ARC will coordinate closely with all three CMP Members. The ARC will lead efforts by the research team to: Create an inventory and volume estimates of relevant archives (including UN archives in Nicosia and NY, ICRC, UK, and relevant UN troop and police contributing countries); Set out a research plan with time-lines and develop an appropriate research and analysis methodology; Conduct on-location research, inter alia, at UN archives in Cyprus, UNHQ New York, ICRC Geneva, and the UK. With regards to publicly accessible archives, research will be carried out with the two Cypriot researchers. In the case of restricted archives research will be carried out without the Cypriot researchers, unless an agreement is reached to indicate otherwise; Create a searchable database system to catalogue all relevant documents/information; Integrate information obtained from research with existing investigative files/databases held by the CMP and its respective offices; Liaise with Greek Cypriot and Turkish Cypriot investigative teams to ensure effective exchange of information and prioritization of cases and inclusion of information found on burial sites into excavation schedule; Regularly report to and brief the CMP Members on research progress; Prepare and submit reports to the Third Member on the findings from the classified UN archives; Perform other duties as assigned by the three CMP Members. He or she will liaise closely with all relevant CMP counterparts, including CMP Members, their Assistants and the CMP investigative teams. The research carried out by the team deals with politically and emotionally sensitive matters and will require a high degree of experience and sensitivity in dealing with such information in a post-conflict environment. The ARC is expected to spend significant time conducting archival research abroad, e.g. in NY, Geneva, or the UK. Expected deliverables: Weekly reports to the CMP Members on relevant findings and progress of archival research; Reports to the Third Member on findings from the classified UN Archives; A searchable database populated with relevant archival documents and/or information; Timely provision of relevant information obtained through archival research to CMP Members and their investigative teams.

Competencies

Ability to operate, and provide good judgment, in a politically sensitive post-conflict environment; Demonstrate cultural, gender, religion, race, nationality and age sensitivity and adaptability; Have good management skills and experience in providing direction and support to the CMP staff; Exhibit willingness to share knowledge and experience, as well as commitment to enhance the skills, knowledge, abilities and capabilities of the CMP staff when requested; Demonstrate strong oral and written communication skills; Show strong leadership and self-management skills; Focus on the results according to the CMP mandate; Remain calm, in control and good humored even under pressure; Provide helpful feedback and advice to others; Consistently approach work with energy and a positive, constructive attitude; Respond positively to critical feedback and differing points of view.

Required Skills and Experience

Education: Minimum academic credentials include a Master�s Degree or equivalent (e.g., MA, MS, and MSc) in library science, history, political science or related social sciences with a research focus. Experience: 8 years of experience, post degree in information management and research and related disciplines; Applicants holding an advanced graduate degree (PhD) in a relevant field should have 3 years of experience, post degree; Proven experience in team leadership and management; Previous experience working in a post-conflict setting, in a missing persons or other humanitarian context is an asset. Language Requirements:   Excellent knowledge of English and working knowledge of French is required. Submission of Applications, Evaluation and Payment Terms Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Motivation/Cover Letter: Explaining why they are the most suitable for the work; Personal History (P11): Applicants are required to fill and sign a P11 Form and submit it together with the online application. The UNDP P11 Form can be downloaded from: http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc  References: Contact details of 3 references; Financial Proposal: Applicants requested to submit financial proposal. Financial proposal will specify the daily fee in USD per working day (a day will be calculated as 8 hours) and shall cover all expenditures including fees, health insurance, vaccination, international (all travel to join duty station/repatriation travel) or local travel (place of residence to office and office to place of residence), cost of living and any other relevant expenses related to the performance of services. Leave benefits (annual, sick, paternity, maternity) are not applicable to Individual Contractor and absent days including weekends and office holidays are not payable. Evaluation / Selection Process All applicants will be screened against qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below. Technical Criteria (CV review and interviews) � 70 % of total evaluation� max. 70 points: CV review: 30 points; Educational qualifications as defined in the ToR (15 points); Experience as defined in the ToR (15 points). Only candidates who obtained at least 70% of points from the CV review (who will score at least 21 points) will be invited for an interview. Interview: 40 points Experience in archival research and information management (10 points); Experience in team leadership and management (10 pints); Experience in working in a post conflict setting, missing persons and/or humanitarian context (10 points); Knowledge of English (10 points). Only those individual consultants who obtained at least 70% of points from the interview (28 out of 40) will be considered for financial proposal evaluation. Financial Criteria � 30 % of total evaluation � max. 30 points. �    Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30]. UNDP applies the �Best value for money approach� � the final selection will be based on the combination of the applicants� qualification and financial proposal. Payment Term: Monthly lump-sum payable upon submission of the monthly time-sheet, the monthly report and approval of the UNDP.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Digital Assets Management (DAM) Expert, Consultancy, New York

Job Number: 498899 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Consultancy

Job organizational context
The Digital Strategy Section (DSS) within the Division of Communication (DOC) comprises Web, Social Media and Multimedia teams working together to create compelling public-facing content and to provide digital services within the organization. Through multiple platforms and in multiple languages, DSS draws attention to the many facets of UNICEF's work, encouraging public support, participation and action, as well as ensuring greater transparency and accountability. Web stories, blog posts, photo essays, Facebook posts, Twitter campaigns, and videos for distribution via UNICEF.org, UNICEF Connect, YouTube, news media and other outlets and platforms are all a part of our digital storytelling. By measuring and testing our efforts, we also use data to inform content and engagement choices.

The ECM Project led by ITSS seeks to create a digital workplace whereby internal content is accessed, created, and shared in a federated system that provides for easy searching across departments and programmes.

Purpose for the job
DOC/DSS and ITSS/ECM seek to hire a highly Digital Asset Management expert to develop a recommended course of action to support a shared DAM platform that can meet internal and external user requirements.Under the general guidance of the Senior Project Manager �the Business Analyst will work with key stakeholders to understand their needs and assist them in aligning their business processes as the ECM is implemented.


 Primary Responsibilities:

1. Take existing documentation (Intranet user Needs Assessment and Recommendations, Digital multimedia archiving needs documentation, etc.) and merge it into a technical assessment.
2. Interact with global communications and national committee staff to develop and document a deeper understanding of DAM needs and usage to supplement the technical assessment.
3. Review current and proposed technology platforms to ensure recommendation is technically feasible.
4. Provide recommendations.

Requirements:

• Masters' Degree in Library Science, Information Management, Digital Media, or a directly related field.
• At least 5 years of progressively responsible professional work experience in digital media and/or digital communication.
• Experience transforming business requirements to identify how different components will fit together and identifying market trends that regard supporting software.
• Experience in platform interoperability and API feeds.
• Understands the requirements for user-centred design.
• Experience working in the UN or other international development organizations.
• Experience in project management.

Evaluation of Proposals:
The consultant proposal will be assessed by a committee composed of UNICEF staff and will be based on the followings:

• Technical expertise and experience (70%);
• Financial offer (30%).

Opening Date 1 Sep 2016 Eastern Standard Time
Closing Date 16 Sep 2016 Eastern Standard Time

Electronic Records Systems International Consultant - New York - SSA

Job Number: 498773 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Consultancy

Background
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments
Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.


Job Duties:
�  Support development of SharePoint online custom solutions that enable SharePoint to connect to other systems and/or data including SharePoint apps and add-ons.
�  Implement records and document management features
�  Develop and customize workflows using SharePoint Designer, Visual Studio or other.
�  Good understanding of  Content Types, Taxonomy, SharePoint Search, Information Management Policies
�  Work with project team to develop prototype and pilot new platform in UNICEF


Required Skills :
�  Minimum 2 years of experience as a SharePoint Developer.
�  Demonstrated experience with document and records management systems in SharePoint
�  Experience with Gimmal Records System desirable
�  Strong expertise with SharePoint Designer and InfoPath to build custom SharePoint workflows and forms.
�  Strong experience with Visual Studio and Team Foundation Server.
�  Experience developing workflows.
�  Experience developing web applications
�  Ability to design SharePoint solutions from rough process flows and requirements
�  Proven development ability in Web technologies, jQuery, HTML5, XML, CSS, IIS, .net, AJAX, Web API, Infopath, Central Admin.
�  Ability to work collaboratively in a diverse, team environment.
�  Exceptional problem solving and multitasking skills, with a logical and pragmatic attitude
�  Excellent communication and organizational


Language:
� Fluency in English is required;
� Knowledge of another UN language is an asset.


Full time position in New York Office possible relocation.

Evaluation of Proposals:
The consultant proposal will be assessed by a committee composed of UNICEF staff and will be based on the followings:

• Technical expertise and experience (70%);
• Financial offer (30%).

Opening Date 30 Aug 2016 Eastern Standard Time
Closing Date 15 Sep 2016 Eastern Standard Time

Job Number: 496670 | Vacancy Link
Location: Division of Human Resources, UNICEF NYHQ
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries.

BACKGROUND
UNICEF, and specifically the Division of Human Resources (DHR), currently holds large amounts of records. Some are electronic, but most are in paper-based document form, which are neither properly filed nor securely managed through to appropriate retention and disposal. Most of the information is held in unstructured form i.e. paper-based files including staff Official Status Files (a quarter of all global files are located in a single file room in New York, the balance are located in filing cabinets in distributed offices in 145 countries); locked inside end-users' desktops; embedded in the email system; and more general reference documents uploaded to intranet document repositories.  All this creates a significant challenge for overall information governance, risk mitigation, and the practical challenge of staff that create and need to use, refer to, and reuse, information in these documents and records.
UNICEF has embarked on an organization-wide information, document and record management initiative; under which HR record management was positioned as the leading sub-project which now has been implemented in 2015.  The HR record management system has begun to mitigate the aforementioned risks and enable the easy and access-controlled search, retrieval and access to relevant parts of the official electronic records by multiple people whose actions is being automatically tracked, and will be tightly integrated with core HR systems, e.g.,  SAP (VISION), PageUp Talent Management system and Neocase Case Management system.


Terms of Reference / Deliverables
Given the above context, UNICEF is seeking a Records Management Consultant, under a consultancy, to deliver the following:

1. Support maintenance of HR's Records Management (Gimmal) implementation � and update as required -- in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation. 
2. Coordinate migration of documents to Records system control Quality and completnes  of the uploaded documents.  
3. Maintain the records management system classification scheme.Work closely with ECM Project and communicate with key stakeholders to proactively ensure understanding of the interrelationship of records and business processes. 
4. Lead the Field Office digitalization and OSF Verification project and provide guidance and support to UNICEF Field Offices regarding digitization and Records Management.  
5. Support GSSC in updating of Designation of Beneficiaries documents and upload to Records Centre.  
6. Work closely with DHR Performance Management unit to support updates and access to PER's in Records System  
7. Provide technical and other support to the Human Resource function to digitize the Official Status Files of local staff in country offices while maintaining the highest standard of accuracy, efficiency, and security.  Ensure the completion of the digitization of the remaining ("delta") OSF of International Professional staff and NYHQ General Service staff.  
8. Provide any training to staff in accessing and managing records.  Provide support to users and IT in troubleshooting issues and proposing solutions.  

Qualifications

• Candidate undertaking the assignment should have a minimum of six (6) years of experience in Information Management and Project Management or Human Resources related projects for the United Nations system or other international organizations.   

• A relevant advanced university degree, or equivalent professional work experience combined with a university degree in a related field.  A first level university degree in combination with qualifying experience may be accepted in lieu of the advance university degree. 

• Experience with Records Management system based on SharePoint preferably with Gimmal platform.  And also experience with large scale digitization projects in the international environment.   

• Hands on experience in conducting training on IT System and Human Resource business processes in the United Nations context.  

• Experience with SharePoint including design and development of web pages and sites. 

• Ability to present highly complex arguments, information and ideas in an easy to understand and memorable fashion. 
• Knowledge of and experience with the ERP systems 

Requirements
Please provide a cover letter and the United Nations Personal History Form (P11) highlighting previous engagements which meet the qualification criteria described above. Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above.  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.


Opening Date 1 Jul 2016 Eastern Standard Time
Closing Date 13 Jul 2016 Eastern Standard Time

Archival and Records Management Consultant
Advertised on behalf of :
Location :	New York City, UNITED STATES OF AMERICA
Application Deadline :	25-May-16 (Midnight New York, USA)
Type of Contract :	Individual Contract
Post Level :	National Consultant
Languages Required :	English
Starting Date : (date when the selected candidate is expected to start)	06-Jun-2016
Duration of Initial Contract :	4 months

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. About the Region and/or Section: UN Women Headquarters, New York, NY, U.S.A. About the Position: Archival and Records Management Consultant.

Duties and Responsibilities

Summary of Key Functions: Review and refine records management and archiving policy; paper and electronic/digital materials; Develop a step-by-step plan for collection, cataloguing, utilization, retrieval and management of archiving materials; Work with IT section on the library and archiving database development so that exploration of materials in the data base is easy for users; Conduct on-the-job capacity enhancement trainings in information management and archiving. Technical consultant will utilize the best practice in information management and archiving. Description of Functions Address, with clients, how and when documents are created, reviewed, shared, utilized, retained and destroyed. This applies to electronic documents such as emails, Word documents, PowerPoint presentations and Excel spread sheets, as well as hard copy paper documents. Review and revise, where needed, current policies and procedures (POM) addressing relevant issues such as the type of documents that are needed to be retained, where they are to be stored, how long they are to be retained (retention schedule), how they are to be handled, and related responsibilities; including categorization of different types of documetns and specification on what should be saved and where. Prepare a training roadmap and conduct training for the implementation of a records management and archival system across the organization.

Competencies

Core values and Guiding Principles: Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work. Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff; Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity. Core Competencies: Ethics and Values: Demonstrate and safeguard ethics and integrity. Organizational Awareness: Demonstrate corporate knowledge and sound judgment. Development and Innovation: Take charge of self-development and take initiative. Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds. Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication. Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others. Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution. Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge. Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making. Functional Competencies: Substantial experience in library, archiving and cataloging development; Ability to conduct trainings on archive development and maintenance; Well developed interpersonal skills and sensivitiy to local custom and traditions; Good management skills; Strong strategic and creative thinking; Promotes the vision, mission and strategic goals of the project.

Required Skills and Experience

Education: Master�s degree or equivalent in Library and Information Science or relevant field with equivalent practical experience. Experience: Minimum of 8 years of relevant experience in undertaking archive and information/records management exercises; Previous work experience with UN or other development agencies in archive and records management is highly desirable. Language: Fluency in written and spoken English is required; Knowledge of the other UN working knowledge is an asset.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Vacancy code VA/2016/B5007/9463