Information Systems Specialist(

Job Number:

 10559)

Description

 
The OECD is a global economic forum working with 34 member countries and more than 100 emerging and developing economies to make better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
 
The Executive Directorate (EXD) delivers the Organisation's corporate services including human, financial and digital resources management, as well as the infrastructure, security, conference and language services.
 
The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides the digital solutions and technologies to support and enhance the OECD�s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.
 
The Information Systems Specialist works in a Digital Practice team responsible for developing, testing, implementing and supporting digital solutions as well as defining, assigning and providing quality control on work packets assigned to near/offshore partners. The Information Systems Specialist  works under the direct supervision of a Digital Solutions Analyst within EXD/DKI.
 
Main Responsibilities
 
Technical
  • Develop, test, implement, maintain and support secure, integrated, digital solutions to meet the business needs of the Organisation.
  • Assist defining needs for applications and analyse business processes.    
  • Participate in defining architectures, database structures, user interface layouts, workflows, control processes and interfaces with other applications.
  • Develop routines or applications to identify, organise and prepare information to be uploaded to the corporate records system, OECD. Records.
  • Work in close collaboration with other teams to ensure that all necessary hardware, software, backups and related systems facilities are functioning properly.
  • Provide regular management reporting on the use of digital solutions.
  • Keep abreast of advances in current and emerging industry trends, related technologies, methodologies and best practices. 
Support, documentation and training
  • Support digital solutions and maintain proactive relations with user representatives, other IT support areas and suppliers.
  • Write and maintain technical documentation (e.g. system architecture, operational procedures), end-user documentation and training material.
  • Assist users in the appropriate use of their applications and provide advanced support.     
 
Ideal Candidate Profile
 
Academic Background
  • A university degree in information, records or library management, computer science or a related field.
Professional Background
  • At least five years' experience in the domains of information, records or library management and developing, testing, implementing, maintaining and supporting digital solutions.
  • Two years� experience: collecting business requirements, writing technical specifications and development plans, implementing agreed solutions and conducting post-implementation reviews. Participating in defining technical architectures, database structures, user interface layouts, workflows, and interfaces with other systems.
  • Proven experience developing front-end portals and applications and supporting digital solutions, working closely with user representatives and other IT support areas.
  • Practical experience working with, developing, integrating, designing and testing semantic, linked data and ontology management technologies and solutions.
  • Experience making presentations, providing training and user support.
Tools
  • OpenText Content Server, Luxid, EVN, Top Braid Live and MarkLogic.
  • SPARQL, SharePoint,  XML/XSLT.
  • MS Office Suite.
Languages
  • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
  • Knowledge of other languages would be an asset.
Core Competencies
  • For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Developing talent.
  • Please refer to the level 2 indicators of the OECD Core Competencies.
 
Contract Duration
  • Two-year fixed term appointment, with the possibility of renewal.
 
  • Monthly base salary starting from 4355 EUR, plus allowances based on eligibility, exempt of French income tax.
 
Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
 
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
 
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Library & Archives Information Manager

Job Number:
09986)

Description

The OECD�s mission � Better Policies for Better Lives � is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides digital solutions to support and enhance the OECD�s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.

EXD/DKI is recruiting an Information Manager who will report to a team leader in the Knowledge and Information Management Unit and will respond to and follow-up on client requests, participating in: cataloguing, digitising and downloading electronic records and indexing paper records received from clients into the corporate repository OECD.Records, applying information management principles, inventorying records and processing loans and returns. This work will be carried out in different locations at la Muette, in Boulogne and in S�vres and interviews will be held in Paris 31 August/1 September 2015.


Main Responsibilities


Client support:
  • Reply to, dispatch and follow-up on client requests. Provide guidance, training and support to clients including: records management advice, locating and ordering articles, publications, interlibrary or archival loans and monitoring returns and following-up with clients when items are not returned on time.
  • Appraisal of electronic records transfered by Directorates. Assure their indexing, storage or destruction in line with the Organisation�s retention schedule.
  • Keep abreast of information sources in order to meet clients� information needs.

Cataloguing, digitising and downloading of electronic documents:
  • Digitise documents from microfiches, microfilms or paper.
  • Check the quality of digitised folders and import and index them in OECD.Records.
  • Import and catalogue electronic versions of OECD monographs, periodicals, official documents, photos, audio and video recordings into OECD.Records.

Information Management:
  • Work with clients across the Organisation to identify their needs, implement good knowledge and information management research practices and apply practical digital solutions.
  • Participate in the Unit�s strategic projects as part of the Digital, Knowledge and Information Management Service�s work programme.

Communication:
  • Participate in preparing material, exhibits and animations for the Unit�s events in co-ordination with the communications co-ordinator.


Ideal Candidate Profile


Academic Background:
  • Post-secondary education.
  • A professional qualification in records, library or information management.

Professional Background:
  • Three years practical experience in one of the fields related to records, information or library management.
  • Experience in taxonomy management and working with semantic tools would be an advantage.
  • Two years experience of working in a multi-cultural and multi-disciplinary environment.

Tools:
Good knowledge of:
  • OpenText Content Server
  • AcrobatPro
  • Microsoft Office Suite

Languages:
  • An excellent written and oral command of one of the two official languages of the OECD (English and French) and working knowledge of, or willingness to learn, the other.
  • Knowledge of other languages would be an asset.

Core Competencies

  • For this role, the following competencies would be particularly important: Analytical thinking, Managing resources, Client focus.
  • Please refer to the full list of OECD Core Competencies and the level 1 indicators.

 

Contract Duration

  • Two year fixed term appointment, with the possibility of renewal.
What the OECD offers
  • Monthly base salary starting from 3 229 EUR exempt of French income tax, plus allowances based on eligibility.
  • Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.