Photo Archivist Intern

Location :New York, UNITED STATES OF AMERICA
Application Deadline :01-Mar-16
Type of Contract :Internship
Post Level :Intern
Languages Required :English  
Duration of Initial Contract :3 months
Expected Duration of Assignment :3 months

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Background
Background
The United Nations Development Programme (UNDP) is the UN�s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges. At UNDP, external and internal communication�nationally, regionally and globally�is critical to achieving both development results and business objectives. Skillful communication broadens the impacts of new policies, helps governance reforms take root, and attracts and fosters strong partnerships. The Office of Communications at UNDP is at the forefront of advancing online communications and outreach within the organization and is seeking a graduate student with an interest in developing institutional archives with a focus on processing, cataloging, and curating the physical and digital photographic assets of UNDP.


Duties and Responsibilities
The interested candidate will:
  • Assist the Communications team in the classification of photographic slides from 1950 to 2000;
  • Verify and cross-checking metadata;
  • Assist the Photo Editor in creating consistent metadata records;
  • Edit/re-touch images when necessary;
  • Ensure consistent filing and labeling, apply preservation criteria to individual assets;
  • Make recommendation for publishing photos on social media and web;
  • Assist with other related tasks as needed.


Competencies
  • Strong organizational skills and the ability to multi-task;
  • Basic Photoshop/Illustrator skills;
  • Advanced knowledge of metadata;
  • Attention to detail;
  • Responsible, responsive, and enthusiastic;
  • Interest in global issues and the United Nations;
  • Must be able to work in a multi-cultural environment and be aware of political sensitivities.


Required Skills and Experience
Education:
  • Enrollment in a graduate degree programme in development, communications, public or business administration, information management, digital photography, or related fields preferred.
Experience:
  • Experience with digital archives and photography is a must;
  • Web experience is an asset.
Language:
  • Fluency in written and spoken English (Additional knowledge of French/Spanish is of benefit).
Availability:
  • Must be available at least three days per week.
Conditions:
  • Interns are considered gratis personnel. They are not staff members;
  • Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, visa, etc.
The successful candidate will be required to:
  • Bring a certificate from her school that s/he is enrolled in a Master's programme;
  • Have a valid visa to work in the US;
  • Have medical and life insurance.
For more information on UNDP Internship, please visit: http://www.undp.org/content/undp/en/home/operations/jobs/internships.html

Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Vacancy code VA/2016/B5007/9463
Position title Information Management/Archivist
Level ICS-8
Department/office ECR, GVA, Geneva
Duty station Geneva, Switzerland
Contract type International ICA
Contract levelI ICA-1
Duration 100 working days
Application period 10-Feb-2016 to 23-Feb-2016
           
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                
Background Information - UNOPS

UNOPS supports the successful implementation of its partners� peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world�s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners� expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.


Switzerland
UNOPS in Switzerland is based in Geneva and has excellent links with the international community. Local and international partners call upon the UNOPS Switzerland office for expertise in fund management, project management, procurement of goods and services, and human resources administration to ensure successful delivery of their projects. Focus areas include health, water, and sanitation.
Background Information - Job-specific

The incumbent will be based in the Secretariat of the Stop TB Partnership, a collective force of more than 1300 partners dedicated to the fight against Tuberculosis (TB) � a disease that is curable but still kills three people every minute. The Partnership is recognized as a unique international body with the power to align actors all over the world in the fight against TB. The Stop TB Partnership Secretariat is housed by the United Nations Office for Project Services in Geneva, Switzerland.
Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Our partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.
Functional Responsibilities

The Information Management consultant/Archivist/Documentation Specialist is responsible for providing services of information management, documentation and archives to STBP. In particular, he/she ensures all aspects related to the lifecycle of paper and electronic documents, across all possible status and forms, are properly managed.
Reports to the Deputy Executive Secretary, working in close cooperation with the STBP IT Officer and other team members.
He/she will:
  • Review and analyse the context and content of documents for central filing or archiving purposes and define related indexation based on metadata/tags FOR EASY RETRIEVAL; for Finance and programmatic Evaluations the filing should be Audit compliant as per international Accounting and Financial Standards and programmatic evaluation requirements.
  • Draft proactive evolution of procedures for paper based and electronic documents, local and central filing along with archiving, ensuring alignment between both; this includes a classification plan in the form of metadata, the appropriate grouping of documents WITH STANDARDIZED NOMENCLATURE and all other activities pertaining to the storage and archiving best practices;
  • Inquire with the various service providers in the storage, document management and archiving domains to provide solutions for STBP requirements;
  • Review existing hard copy archives and assists to sort, file/group documents and label filing cabinets aligning them to team work streams and team physical locations;
  • Produce a final list (site plan) of both electronic and hard copy documents providing an easily retrievable and comprehensive bird�s-eye view.
3. Monitoring and Progress Controls
(Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring)
The Archivist/Documentation Specialist will be responsible for the electronic and hard copy storage and archiving management of STBP.  This includes the lifecycle of all business documentation (identification, organisation, filing, monitoring and retrieval of documents).
-       Clearly defined indexation based on metadata/tags for easy retrieval of documents
-       A classification plan pertaining to the storage and archiving best practices
-       Clearly labeled filing cabinets with file/group documents aligned to team work streams
-       Final list (site plan) of both electronic and hard copy documents
Competencies

  • Strong analytical skills and capacity to provide sound judgement, to decide on archiving/documentation matters and to communicate effectively;
  • Good interpersonal skills, ability to liaise with personnel at all levels and adapt the style accordingly;
  • Ability to work in a diverse team environment is essential;
  • Ability to work in close cooperation with others, propose solutions and ensure end product. Customer focused and result oriented;
  • Capacity to organize his/her work, set priorities and meet deadlines; Integrity, flexibility and adaptability.
  • UNOPS competencies:
  • Required: Creativity and innovation, ability to analyze and learn, decision making, quality orientation, result orientation, communication skill, networking skills, client focus
Education

Essential
A Master's degree with a qualification in documentation, archives and/or content management or related area,

OR,

A Bachelor�s degree in the same subject areas combined with two additional years of relevant experience to substitute for the master's degree.
Experience

Essential
A minimum of three (3) years� experience post master's degree or seven (7) years post bachelor's degree in working as an Archivist/Documentation specialist/ELECTRONIC LIBRARY or equivalent;
  • Knowledge of concepts, methods (i.e. ISO standards) and the required technical skills for managing information resources;
  • Knowledge of solutions/implementations of Document Management Systems and/or Content Management Systems);
  • Good knowledge about ELECTRONIC office tools used within STBP (Word, Excel, PowerPoint, SHARED DRIVES, CLOUDS, ETC);
Languages

Fluency in written and spoken English is required.

Working knowledge of French, Arabic, Portuguese, Spanish or Russian language skills is desirable.
Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA)
Contract level: International Specialist Level 2
Contract duration: 100 working days


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Considerations

  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
CANDIDATES MUST SUBMIT A COVER LETTER WITH THEIR APPLICATION.
Archivist, P3
INFORMATION MANAGEMENT OFFICER
International Residual Mechanism for Criminal Tribunals
THE HAGUE
28 July 2015-27 August 2015
15-IMA-RMT-45797-R-THE HAGUE (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
 
Special Notice
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

Salaries- Professional and Higher Categories:
Please follow the following link for more information.
https://careers.un.org/lbw/home.aspx?viewtype=SAL
Org. Setting and Reporting
The position of Archivist is located in the Mechanism Archives and Records Section, Registry, The Hague Branch. Under the supervision of the Chief Archivist, the incumbent will be part of the team responsible for the management of the records of the Mechanism for International Criminal Tribunals (�Mechanism�) and the archives of the International Criminal Tribunal for Rwanda (�ICTR�) and International Criminal Tribunal for the former Yugoslavia (�ICTY�).
Responsibilities
� Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.
o Advise Mechanism officials and staff on recordkeeping issues and practices.
o Plan, organise, monitor and evaluate recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment / procurement of specialist skills or materials.
o Plan, organise, monitor and evaluate the development and delivery of recordkeeping training programmes for Mechanism staff.

� Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and ICTY and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.
o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.
o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.
o Research, analyse and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.
o Advise on and recommend measures to enhance the accessibility of archives.
o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.
o Assist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

� Contribute to the management of the Section�s records repositories.
o Ensure that repositories are maintained and managed in accordance with required standards.
o Manage the transfer of records and archives from client offices to the Section�s repositories.
o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

� Participate in the implementation of the Mechanism�s information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

� Contribute to the development and implementation of the Section�s plans for disaster preparedness, response and recovery.

� Supervise, guide and train support staff. Supervise the work of contractors and consultants.

� Contribute to the continuous improvement of the Section�s operations and services by: keeping abreast of professional developments; supporting audits of the Section�s work; participating in internal reviews of the Section�s work, recommending improvements and implementing approved initiatives.

� Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required.

� Perform other duties, as required.
Competencies
� Professionalism � Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

� Communication � Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

� Teamwork � Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

� Managing Performance � Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

� Judgement / Decision-making � Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing physical records in a variety of media and formats, including artefacts, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment Method
There may be a technical test and / or a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.

NOTIFICATION OF VACANCIES

AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM

 

DUTY LOCATION: BRUNSSUM, The Netherlands

 

JFC Brunssum is hiring 5 (Archivists (Full time) :

1 Staff Assistant (Digital Preservation), NATO Grade B-4

1 Staff Assistant (Archival Reference and Access), NATO Grade B-3

3 Staff Assistants (Archival Processing), NATO Grade B-3

 

These are NATO International Civilian positions; estimated project duration will be 2 years.

DUE DATE for receipt of applications: 17 August 2015

 

Posts Context:

Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.

Duties: Staff Assistant (Digital Preservation):
Process the ISAF digital records for long-term preservation and access.
Provide guidance on file formats and conversion
Aid in the establishment of a long term preservation program.
Prepare processed ISAF records for submission to NATO HQ.
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.
Search ISAF data in response to records requests and prepare reports of findings.
Staff Assistant (Archival Reference and Access):
Handle requests for access to ISAF records.
Execute complex searches of ISAF data in response to records requests and prepare reports of findings.

 

Evaluate and provide point of contact for potential declassification/downgrading review.

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

Staff Assistant (Archival Processing):

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.

Search ISAF data in response to records requests and prepare reports of findings.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

All employees may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk.

Qualifications

Staff Assistant (Digital Preservation):

Essential qualifications:

Higher Secondary education and intermediate vocational training in management information systems, library, computer science, information science or related discipline with 2 years related experience, or a Secondary education and completed advanced vocational training in that discipline with 4 years related experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in processing digital records for long term preservation.

Expertise in digital file formats for long term preservation.

Expertise in metadata packages for long term preservation.

Knowledge of software and hardware requirements for long term preservation.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at higher secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO

decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Degree in archival or library science or related field.

Knowledge of international military operations, in particular ISAF, or military background.

Expertise in implementing a long term preservation program.

Knowledge of trusted digital repositories.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Reference and Access):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in handling complex access to information requests.

Expertise in handling classified and sensitive information.

Expertise in declassification and disclosure.

Expertise in search and retrieving information, including automated storage and retrieval systems.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Knowledge of NATO security policies.

Knowledge of NATO release and disclosure policies.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Processing):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Three years of experience with processing and organizing digital records.

Considerable knowledge of descriptive cataloging principles.

Expertise in assigning metadata and preparing descriptions for large numbers of digital records.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication.

DUE DATE for receipt of applications: 17 August 2015

Applicants are required to apply electronically, in accordance with the instructions (�How to apply�) as published on www.jfcbs.nato.int , vacancies.

If interested in more than one post, please use the same form for all posts and indicate order of preference.

Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)

Posts should ideally be filled before February 2016.