Administrative Assistant/Assistant(e) Administratif(ve)
Play a key facilitating role at the heart of ALICE, one of the biggest physics experiment in the world. Join the secretariat and provide a seamless service to the many scientists coming from all over the world. Take Part!
Vous souhaiteriez jouer un r�le de facilitateur au coeur de la collaboration ALICE, l'une des plus grandes exp�riences de physique du monde ?Alors int�grez son secr�tariat, et venez fournir un service optimal aux nombreux scientifiques de la collaboration, qui viennent du monde entier.Rejoignez-nous !
Vous souhaiteriez jouer un r�le de facilitateur au coeur de la collaboration ALICE, l'une des plus grandes exp�riences de physique du monde ?Alors int�grez son secr�tariat, et venez fournir un service optimal aux nombreux scientifiques de la collaboration, qui viennent du monde entier.Rejoignez-nous !
Publication date:
24/03/2016
Closing date:
21/04/2016
Introduction
Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE).
Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE).
The Experimental Physics Department's secretariat support section is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties, including special contributions such as the organization of events or meetings.
You will join a multi-cultural team with a wide range of skills and expertise - providing administrative services to the physicists collaborating in the ALICE experiment. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.
You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.
Functions
As an Administrative Assistant in a secretariat of a physics experiment, you will join a team of assistants and participate in the daily management of the secretariat office with special emphasis on information, communication and organizational services.
You will:
- Act as first line support concerning the physicists' queries in contact with relevant services inside and outside CERN.
- Provide administrative and secretarial services associated with scheduling and coordinating meetings and events.
- Prepare and follow-up of documentation and correspondence including their publication and circulation.
- Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information jn collaboration with the Office in charge of the visiting scientists and with the academic and research institutes to which they belong.
- Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
- Replace other assistants during their absences, if need be at short notice.
Qualification required
Technical certificate in the field of administration, or equivalent.
*Please note that preference will be given to candidates with the above-mentioned qualifications: In principle consideration will not be given to applications from people with higher qualifications.
Experience and competencies
The experience required for this post is:
- Demonstrated experience as member of a pool of an administrative service or secretariat, preferably in an international environment.
- Demonstrated experience in a front desk role.
The technical competencies required for this post are:
- Customer service.
- Secretarial service.
- Archiving and records management: scientific information and document management.
- Use of Office software packages: knowledge of sharepoint software would be an advantage.
The behavioural competencies required for this post are:
- Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
The language competencies required are:
- English or French: spoken and written, with the ability to understand and speak in professional contexts and/or to prepare, draft and/or translate accurate texts. The ability to understand and speak the other language in professional contexts would be an advantage.
Eligibility conditions
Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States (link is external) irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 21.04.2016.
By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.
Note on Employment Conditions
We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry.
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Introduction
Assistant(e) administratif(-ve) dans le d�partement Physique exp�rimentale (PE), groupe Appui administratif et de secr�tariat (AGS), section Appui de secr�tariat (SE).
La section Appui de secr�tariat du d�partement Physique exp�rimentale apporte un appui au d�partement, aux exp�riences et aux groupes en r�alisant des t�ches administratives et des travaux de secr�tariat. Les services fournis par le groupe consistent notamment � r�aliser des t�ches administratives g�n�rales, ainsi que des t�ches sp�cifiques comme la participation � l'organisation de manifestations ou de r�unions.
Vous rejoindrez une �quipe multiculturelle poss�dant un large �ventail de savoir-faire et de comp�tences, et fournirez des services administratifs aux physiciens collaborant � l'exp�rience ALICE. En outre, vous devrez faire en sorte que le flux d'informations circulant aussi bien � l'int�rieur qu'� l'ext�rieur de votre environnement de travail imm�diat soit de la meilleure qualit� possible.
Vous aurez la possibilit� d'�largir vos connaissances dans de nouvelles mati�res et de d�couvrir des domaines o� l'excellence est le facteur essentiel. Vous pourrez b�n�ficier de formations sp�cialis�es ainsi que d'un soutien dans l'�volution de votre carri�re afin de renforcer vos comp�tences et de d�velopper vos talents.
Assistant(e) administratif(-ve) dans le d�partement Physique exp�rimentale (PE), groupe Appui administratif et de secr�tariat (AGS), section Appui de secr�tariat (SE).
La section Appui de secr�tariat du d�partement Physique exp�rimentale apporte un appui au d�partement, aux exp�riences et aux groupes en r�alisant des t�ches administratives et des travaux de secr�tariat. Les services fournis par le groupe consistent notamment � r�aliser des t�ches administratives g�n�rales, ainsi que des t�ches sp�cifiques comme la participation � l'organisation de manifestations ou de r�unions.
Vous rejoindrez une �quipe multiculturelle poss�dant un large �ventail de savoir-faire et de comp�tences, et fournirez des services administratifs aux physiciens collaborant � l'exp�rience ALICE. En outre, vous devrez faire en sorte que le flux d'informations circulant aussi bien � l'int�rieur qu'� l'ext�rieur de votre environnement de travail imm�diat soit de la meilleure qualit� possible.
Vous aurez la possibilit� d'�largir vos connaissances dans de nouvelles mati�res et de d�couvrir des domaines o� l'excellence est le facteur essentiel. Vous pourrez b�n�ficier de formations sp�cialis�es ainsi que d'un soutien dans l'�volution de votre carri�re afin de renforcer vos comp�tences et de d�velopper vos talents.
Fonctions
En tant qu'Assistant(e) administratif(ve) au sein du secr�tariat d'une exp�rience de physique, vous rejoindrez une �quipe d'assistants et participerez � la gestion quotidienne du bureau du secr�tariat, tout particuli�rement pour des fonctions d'information, de communication et d'organisation.
Vous devrez :
- Apporter un appui de premi�re ligne aux demandes des physiciens, en assurant la liaison avec les services concern�s aussi bien � l'int�rieur qu'� l'ext�rieur du CERN.
- Fournir des services administratifs et de secr�tariat li�s � la planification et � la coordination de r�unions et de manifestations.
- Assurer la pr�paration et le suivi de documents et de diverses correspondances, y compris leur publication et leur diffusion.
- Assurer la mise jour de documents papier et �lectroniques, de pages web, de dossiers partag�s et d'archives afin de pouvoir fournir des informations � jour, en collaboration avec le bureau charg� des visiteurs scientifiques et avec les instituts universitaires et de recherche auxquels ils sont rattach�s.
- V�rifier que les diff�rentes r�gles et proc�dures du CERN sont respect�es et appliqu�es correctement selon les situations.
- Remplacer les autres assistants pendant leurs absences, si n�cessaire au dernier moment.
Qualifications requises
Dipl�me technique dans le domaine de l'administration, ou �quivalent*.
*Veuillez noter que la pr�f�rence sera donn�e aux candidats poss�dant un dipl�me dont le niveau correspond � celui qui est indiqu� ci-dessus :les candidats au b�n�fice d'une formation sup�rieure � ce niveau ne seront normalement pas pris en consid�ration pour cette vacance d'emploi.
Exp�rience et comp�tences
L'exp�rience demand�e pour ce poste est la suivante :
Les comp�tences techniques demand�es pour ce poste sont les suivantes :
Les comp�tences comportementales demand�es pour ce poste sont les suivantes :
Les comp�tences linguistiques demand�es pour ce poste sont les suivantes :
L'exp�rience demand�e pour ce poste est la suivante :
- Exp�rience d�montr�e comme membre d'une �quipe dans un service administratif ou dans un secr�tariat, de pr�f�rence dans un environnement international.
- Exp�rience d�montr�e � une fonction de r�ception.
Les comp�tences techniques demand�es pour ce poste sont les suivantes :
- Service clients.
- Service de secr�tariat.
- Archivage et gestion des archives : gestion de l'information et de la documentation scientifiques.
- Utilisation de progiciels de bureautique : la connaissance du logiciel SharePoint serait un atout.
Les comp�tences comportementales demand�es pour ce poste sont les suivantes :
- Communiquer efficacement : avoir une approche proactive de la r�solution des diff�rends ; traiter les conflits de mani�re constructive.
- Faire preuve de responsabilit� : pr�senter l'information de mani�re pr�cise et objective ; travailler consciencieusement et s�rieusement ; tenir ses engagements et pr�server la confidentialit�.
- Obtenir des r�sultats : avoir une approche structur�e et organis�e du travail ; �tre capable de fixer des priorit�s et de planifier des t�ches en ayant en vue les r�sultats.
- Travailler en �quipe : contribuer � favoriser une bonne ambiance au sein de l'�quipe en adoptant une attitude positive et constructive ; traiter les probl�mes.
- Faire preuve de flexibilit� : s'adapter rapidement et efficacement � un changement de priorit�s ou de besoins.
Les comp�tences linguistiques demand�es pour ce poste sont les suivantes :
- Anglais ou fran�ais parl� et �crit ; aptitude � comprendre et parler la langue dans un contexte professionnel et/ou � pr�parer, r�diger ou traduire des textes de fa�on correcte. L'aptitude � comprendre et parler l'autre langue dans un contexte professionnel serait un atout.
Conditions d'�ligibilit�
Le CERN consid�re la diversit� et le caract�re international de son personnel comme des valeurs essentielles et un facteur d�cisif de son succ�s. Nous encourageons les candidatures de ressortissants de tous les �tats membres sans distinction de sexe, d'�ge, de handicap, d'orientation sexuelle, de race, de religion ou de situation personnelle.
Cet emploi sera pourvu dans les plus brefs d�lais et les candidatures devront en principe parvenir � l'Organisation au plus tard le 21.04.2016.
En postulant au CERN, vous autorisez l'Organisation � prendre votre candidature en consid�ration pour tout autre poste qu'elle estime correspondre � votre profil. Veuillez mettre � jour votre dossier r�guli�rement en y ajoutant toute nouvelle information pertinente et informer le Service de recrutement si vous souhaitez que votre dossier soit retir� de la base de donn�es.
Notes sur les conditions d'emploi
Nous offrons un contrat de dur�e limit�e de deux ans. Les contrats de dur�e limit�e prennent fin par d�faut � leur date d'�ch�ance.
Sous certaines conditions, les titulaires d'un contrat de dur�e limit�e peuvent postuler pour des postes publi�s en vue d'obtenir un contrat de dur�e ind�termin�e.
En savoir plus sur les conditions d'emploi
Nous offrons un contrat de dur�e limit�e de deux ans. Les contrats de dur�e limit�e prennent fin par d�faut � leur date d'�ch�ance.
Sous certaines conditions, les titulaires d'un contrat de dur�e limit�e peuvent postuler pour des postes publi�s en vue d'obtenir un contrat de dur�e ind�termin�e.
En savoir plus sur les conditions d'emploi
Administrative Assistant
Are you service oriented and customer focused? Can you multitask? Broaden your administrative skills in an international scientific environment by joining the secretariat of one of the Large Hadron Collider's (LHC) experiments to meet the challenges of a diverse range of activities. Take Part!
Publication date:
10/08/2015
Closing date:
20/09/2015
Introduction
Administrative Assistant in the Physics Department (PH), DI Group, Secretariat Support Section (SE)
The secretariat support section of the Physics Department's is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties in accordance with the Organization's administrative procedures, including other special contributions such as the participation in events organization.
You will join a multi-cultural team with a wide range of skills and expertise - providing services to the collaborators of an experiment to the LHC. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.
You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.
Functions
As an administrative assistant in an experimental secretariat, you will join a team of assistants and participate in the daily management of the experimental secretariat office with special emphasis on information, communication and organizational duties. Notably, you will:
- Act as first line support to collaborators', Users' and visitors' queries in contact with relevant services inside and outside CERN.
- Perform administrative and secretarial tasks associated with scheduling and coordinating meetings and events.
- Assist in the preparation and follow-up of documentation and correspondence including their publication and circulation.
- Contribute to CERN and experiment database and web site update activities in collaboration with the User Office and the Institutes.
- Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information.
- Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
- Replace other assistants during their absence.
Qualification required
Technical certificate or general secondary education in an administrative field, or equivalent.
*Please note that preference will be given to candidates with the above-mentioned qualifications: In principle consideration will not be given to applications from people with higher qualifications.
Experience and competencies
The experience required for this post is:
- Demonstrated professional experience in an administrative service or secretariat, preferably in an international environment.
- Proven experience in the field of hospitality management will be considered as an asset.
The technical competencies required for this post are:
- Customer service.
- Secretarial service.
- Archiving and records management: scientific information and document management.
- Use of Office software packages: knowledge of sharepoint software would be an advantage.
The behavioural competencies required for this post are:
- Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively; providing others with timely information.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
The language competencies required are:
- Spoken and written English.
- Ability to understand and speak French in professional contexts as well as draft texts for publications and official communications is an advantage.
- Any additional language knowledge will be considered as an asset.
Eligibility conditions
Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 20.09.2015.
By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.
Note on Employment Conditions
We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry.
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
These functions require:
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
These functions require:
- Work during nights, Sundays and official holidays, when required by the needs of the Organization
