| Deadline for Applications: | 28/04/2016 | |
| Organizational Unit: | Services Section, Office of the Prosecutor | |
| Duty Station: | The Hague - NL | |
| Minimum Net Annual Salary (Single Rate): | �57,026.00 | |
| Contract Duration: | To be determined |
A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.
Candidates who have already applied to this position (VA 4241), do not need to re-apply.
Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:
- Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
- Write technical scripts and programs that transform the structure of data to become useful in the Office�s evidence management systems;
- Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
- Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
- Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
- Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
- Perform other duties as required.
Essential Qualifications
Education:
- Advanced university degree in archive and records management, information management, law, or other relevant field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
- Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management or other relevant fields;
Experience:
- A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
- Demonstrated supervisory experience.
Knowledge, skills, and abilities:
- Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
- Experience in the population of litigation support or evidence review tools;
- Excellent communication skills and client orientation;
- Ability to work effectively and constructively in teams;
- Ability to work in a non-discriminatory manner, with respect for diversity;
- Ability to keep strict standards of confidentiality and security;
- Professional integrity.
Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- Monitors and maintains quality and productivity.
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
Job #151611
IT Analyst, Information Management Services (Appraisal Archivist) Information Management and Technology Professional & Technical GE Washington, DC Local Hire English [Essential] 03-Sep-2015
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
� Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
� Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
� Manage notification process for destruction of electronic records notifications.
� Provide end user support on records management functionality in WBG business systems.
� Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
� Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank�s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
� Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records� lifecycle.
� Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
� Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
� Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
� As an integral part of the Archives team, be an active participant in Archives� day to day projects, responsibilities and deliverables.
� Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
� Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
� Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.
� Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
� Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
� Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
� Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
� Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
� Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
� Sound theoretical and/or applied knowledge of archives database and information management systems.
� Ability to make judgments on the archival value of the variety of documents and business records of the organization.
� Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
� Demonstrated interest in and understanding of the Bank Group�s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
Background / General description:
Information and Technology Solutions � Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program. This position is in the appraisal team of the World Bank Group Archives.The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
� Facilitate delivery of core services and functions as part of the Archives� appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.� Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
� Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
� Manage notification process for destruction of electronic records notifications.
� Provide end user support on records management functionality in WBG business systems.
� Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
� Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank�s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
� Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records� lifecycle.
� Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
� Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
� Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
� As an integral part of the Archives team, be an active participant in Archives� day to day projects, responsibilities and deliverables.
� Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
� Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
� Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.
Selection Criteria:
� MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.� Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
� Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
� Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
� Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
� Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
� Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
� Sound theoretical and/or applied knowledge of archives database and information management systems.
� Ability to make judgments on the archival value of the variety of documents and business records of the organization.
� Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
� Demonstrated interest in and understanding of the Bank Group�s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
Job #151611
IT Analyst, Information Management Services (Appraisal Archivist) Information Management and Technology Professional & Technical GE Washington, DC Local Hire English [Essential] 17-Aug-2015
Information and Technology Solutions � Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program. This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
� Facilitate delivery of core services and functions as part of the Archives� appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
� Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
� Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
� Manage notification process for destruction of electronic records notifications.
� Provide end user support on records management functionality in WBG business systems.
� Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
� Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank�s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
� Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records� lifecycle.
� Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
� Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
� Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
� As an integral part of the Archives team, be an active participant in Archives� day to day projects, responsibilities and deliverables.
� Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
� Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
� Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.
Selection criteria:
� MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
� Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
� Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
� Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
� Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
� Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
� Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
� Sound theoretical and/or applied knowledge of archives database and information management systems.
� Ability to make judgments on the archival value of the variety of documents and business records of the organization.
� Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
� Demonstrated interest in and understanding of the Bank Group�s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
Background/General description:
Information and Technology Solutions � Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program. This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
� Facilitate delivery of core services and functions as part of the Archives� appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
� Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
� Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
� Manage notification process for destruction of electronic records notifications.
� Provide end user support on records management functionality in WBG business systems.
� Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
� Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank�s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
� Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records� lifecycle.
� Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
� Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
� Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
� As an integral part of the Archives team, be an active participant in Archives� day to day projects, responsibilities and deliverables.
� Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
� Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
� Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.
Selection criteria:
� MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
� Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
� Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
� Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
� Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
� Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
� Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
� Sound theoretical and/or applied knowledge of archives database and information management systems.
� Ability to make judgments on the archival value of the variety of documents and business records of the organization.
� Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
� Demonstrated interest in and understanding of the Bank Group�s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
