Internship - Archives and Legacy


Organisational Unit:Information Management Unit, Information Management Services Section, Registry
Duty Station:The Hague - NL
Contract Duration:3 to 6 months
Deadline for Applications:07/09/2016


Required Documents for This Application
Please note that you will need to have the following information ready in order to complete your application:

  • A completed �Duties and Responsibilities Form� (refer to step 1 on your eRecruitment Profile page).
  • Motivation letter (maximum of 400 words).
  • Two reference letters (one academic).
  • Scanned copies of university degrees and/or diplomas.
  • Scanned copies of official academic transcripts that state your courses, results and completion date.
  • One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).

Contract Duration
Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.

Organisational Context
The Library, Legacy and Archives team is part of the Information Management Unit and Information Management Services Section within the Registry.

Duties and Responsibilities
Assist the Legacy and Archives team with preserving the Court�s archives and institutional memory by:

  • Appraising, accessioning and describing archival print and digital records.
  • Digitizing records as necessary.
  • Processing and packaging physical items according to best practice.
  • Responding to reference requests from staff or outside researchers.
  • Monitoring the environmental conditions in the archive.
  • Completing individual projects as agreed.

Required Qualifications
Education:
All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.

A qualification in archives/ records management / museum studies or the intention to pursue one in the near future is desirable, but not necessary.

Experience:
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.

Knowledge, Skills and Abilities:
  • Able to adapt to multicultural and multilingual working environments.
  • Possesses strong teamwork skills (listens, consults and communicates proactively).
  • Has acquired a good standard of computer skills (including Microsoft Office applications).

Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.

Remuneration
Please note that the ICC is not able to provide participants in the Internship Programme with remuneration, nor is it possible to provide any reimbursement for any expenses incurred during the internship. Accordingly, applicants must have the necessary resources or other financial support for the duration of the internship for which they have been selected.
Information Management Officer (P-3)
                                                                     
 
Post Level :    P-3 Closing Date :  13 July  2016                                                                    
Vacancy Ref :     E-VER/DEB/IMO/F0188/P-3/30/06-16
Branch :     Declarations Branch
Division :    Verification Division
Date :    13 June 2016
 
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the general supervision of the Head, Documents Registration and Archiving, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following responsibilities:

1. Control registration and processing of all classified declarations and verification-related documents and their availability either within electronic systems or in hard-copy.
� Control the quality of the information service, and of the information (including metadata) held in the information management systems, using available tools and procedures
� Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets established standards
� Responsible for management of documentation arising from the information service, including requests, notifications and other correspondence, and for reporting on results
� Ensure maintenance of confidentiality when making classified information available

2. Contribute to the design, implementation and support of Electronic Content Management System (ECM) solutions for the management electronic records.
� Research and evaluate enterprise content management systems on the market and advise on systems with information and records management functionalities
� Map the user requirements to the implementation of content management solutions to align with organisational information architecture, records management policies and the OPCW Confidentiality regime
� Provide end user training to support electronic records management throughout the Verification and Inspectorate Divisions
� Develop migration strategies to ensure integrity of records and related metadata over the required lifetime of the records as information systems are upgraded or replaced

3. Manage and maintain good records and archives management practice
� Design and carry out professional activities required to improve information management practice, including preparation for move to new, electronic environments or applications.
� Design, implement, manage a function-based classification scheme and file plan for records (paper, electronic, audio-visual) in order to ensure physical access to and intellectual control over records
� Manage and secure records disposition by applying approved retention schedules to information assets whether digital-born, digitized or in hard-copy.
� Maintain and update records retention schedules and other documentation required for management of information.
� Research and propose best practice standards for the management of digital records and digital preservation strategies

4. Contributes to the development of quality assurance controls for classified information provided to States Parties
� Reviews the declarations, amendments and other incoming correspondence from States Parties and determines which documents have to be provided to other States Parties, in accordance with the provisions of the Convention.
� Develops the annual redacted declaration data report and reviews the information to be distributed to State Parties
� Briefs new delegates of Member States on the procedure for transferring confidential information between the Secretariat and the Member State.

5. Strategic Planning:
� Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels.
� Assist the Head of DRA where required in any corporate-wide initiative related to the management of information, records and archives.
� Propose, manage and monitor projects and assist with training and guiding staff in a range of records and information functions.
� Stay current in new records management and archival developments.

6. Act as Head of DRA Section whenever required.

7. Performs other duties as required.
 Knowledge and Skills
Education (Qualifications):
Essential:
� Advanced University degree in archives, records management or information management or a related field, with preferably a postgraduate specialisation.
� A relevant first-level university degree preferably in combination with training, and qualifying experience (minimum seven years) may be accepted in lieu of the advance university degree.
� An equivalent or specialist training together with at least eleven years of relevant professional experience may be taken into consideration in lieu of a university degree.

Desirable:
� Familiarity with Enterprise Content Management solutions used in the management of information, archives and records.

Skills and Abilities (key competencies):
� Core professional skills related to information and records management;
� Strong analytical skills, particularly in the area of business process analysis;
� Ability to organise, plan and implement work assignments, as well as manage competing demands;
� Problem solving skills, including ability to identify and participate in the resolution of issues/problems;
� Appreciation of the need to observe confidentiality in a highly sensitive work area;
� Knowledge of statistical methods and tools;
� Knowledge of implementing workflow processes and records and document control practices in an enterprise content management (ECM) environment;
� Flexibility, Tact, discretion and the ability to work harmoniously in a multi-cultural environment;
� Proven communication (verbal and written) skills, including ability to prepare reports;
� Advanced computer skills, dealing with both structured and unstructured records;
� Commitment to continuous learning.
 Experience
Essential:
� At least five years of experience in the field of archives, records and information management preferably in an international or public organisation.
� Experience in the use of enterprise content management systems for managing records.

Desirable:
� Experience of managing digital records and archives, including implementation and use of Enterprise Content Management systems is desirable.
� Experience of working in highly confidential environments is desirable.
� Experience with international or national organisations is desirable.
� Experience in project management is an asset.
 Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2016 rate of 33.2%.  
 With Dependants   No Dependants 
Annual Salary $61,470 $57,379
Post Adjustment $20,408 $19,050
Total Salary $81,878 $76,429
Currency USD
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.
Deadline for Applications: 28/04/2016
Organizational Unit: Services Section, Office of the Prosecutor 
Duty Station: The Hague - NL
Minimum Net Annual Salary (Single Rate): �57,026.00
Contract Duration: To be determined
 
A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Candidates who have already applied to this position (VA 4241), do not need to re-apply.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:
  • Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
  • Write technical scripts and programs that transform the structure of data to become useful in the Office�s evidence management systems;
  • Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
  • Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
  • Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
  • Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
  • Perform other duties as required.

Essential Qualifications
Education:
  • Advanced university degree in archive and records management, information management, law, or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
  • Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:
  • A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
  • Demonstrated supervisory experience.

Knowledge, skills, and abilities:
  • Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
  • Experience in the population of litigation support or evidence review tools;
  • Excellent communication skills and client orientation;
  • Ability to work effectively and constructively in teams;
  • Ability to work in a non-discriminatory manner, with respect for diversity;
  • Ability to keep strict standards of confidentiality and security;
  • Professional integrity.

Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
 
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
 
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
 
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
 
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
 
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
 
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
 
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
Assistant Information Officer (P-1)


 
5061/Office of The Prosecutor 
Deadline for Applications:06/04/2016
Organizational Unit:Knowledge Base Unit, Services Section, Office of the Prosecutor
Duty Station:The Hague - NL
Type of Appointment:Established Post
Post Number:2214
Minimum Net Annual Salary (Single Rate):�45,570.00
Contract Duration:For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).
A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.
 
Duties and Responsibilities
Under the supervision of the Data Management Officer the incumbent will perform the following tasks:
  • develop forms and templates to capture appropriate standard metadata for electronically stored information;
  • develop and implement automated solutions in support of OTP information management practices and work processes;
  • maintain security policies and system settings for managing electronically stored information;
  • provide information management support and training (where applicable) for users of various software used in the OTP;
  • perform any other duties as required.


Essential Qualifications
Education:
An advanced university degree in information technology, information systems, data analysis, data management, electronic engineering or mathematics is required.  A first level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.


Experience:
A minimum of 2 years (0 years with an advanced level university degree) of relevant professional experience in programming, scripting, data analysis or data management;
Experience in the implementation of procedures and practices relating to the handling or processing of electronic information;
Advanced practical experience in scripting or programming languages, application programming interfaces;
Experience with Document Management Systems, imaging systems or eDiscovery systems;
Experience with database design, Sharepoint, InfoPath or other content management or collaboration systems;


Knowledge, Skills and Abilities:
  • Strong technical aptitude and knowledge of information management and automated processing technologies;
  • Attention to detail, good organisation and planning skills, including the ability to prioritise competing tasks;
  • Good communication and interpersonal skills;
  • Ability to keep strict standards of confidentiality and security;
  • Ability to work effectively and constructively with colleagues from different professional, national and cultural backgrounds;
  • Professional and personal integrity.


Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

 
ICC Core Competencies

Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.

Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;

Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;

Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or
training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.

Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.

Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
confidentiality requirements.

Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity
 

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the 'Inter-Organisation Agreement concerning Transfer, Secondment or Loan of Staff among the Organizations applying the United Nations Common System of Salaries and Allowances' or 'the Inter-Organisation Mobility Accord' on a reciprocal basis.

Associate Information and Evidence Officer (P-2) (4241)


Job Req ID 4241 - Posted 29/01/2016 - Professional - Investigation and Analysis - The Hague - NL

Deadline for Applications:14/02/2016
Organizational Unit:Services Section, Office Of The Prosecutor 
Duty Station:The Hague - NL
Minimum Net Annual Salary (Single Rate):�56,684.00
Contract Duration:To be determined
A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:
  • Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
  • Write technical scripts and programs that transform the structure of data to become useful in the Office�s evidence management systems;
  • Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
  • Translate the objectives of investigations into technical activities to assist teams in their examination of electronic content;
  • Interact with teams to assist in the assessment of the significance of an electronic devise and the identification of relevant information;
  • Analyse and understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
  • Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
  • Perform other duties as required.

Essential Qualifications
Education:
  • Advanced university degree in archive and records management, information management or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
  • Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:
  • A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment.
  • Demonstrated supervisory experience.

Knowledge, skills and abilities:
  • Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
  • Experience in the population of litigation support or evidence review tools;
  • Excellent communication skills and client orientation;
  • Ability to work effectively and constructively in teams;
  • Ability to work in a non-discriminatory manner, with respect for diversity;
  • Ability to keep strict standards of confidentiality and security;
  • Professional integrity.

Knowledge of languages:
Proficiency in both of the working languages of the Court, English and French is required. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
 
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
 
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
 
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
 
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
 
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
 
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
 
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
Post Level : P-3 Closing Date : 20 September 2015
Vacancy Ref : E-VER/DEB/IMO/F0196/P-3/45/07-15
Branch : Declarations Branch
Division : Verification Division
Date : 7 August 2015
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Principal Functions Requirements
Under the general supervision of the Head, Documents Registration and Archiving, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following responsibilities:

1. Control registration and processing of all classified declarations and verification-related documents and their availability either within electronic systems or in hard-copy.
� Control the quality of the information service, and of the information (including metadata) held in the information management systems, using available tools and procedures
� Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets established standards
� Responsible for management of documentation arising from the information service, including requests, notifications and other correspondence, and for reporting on results
� Ensure maintenance of confidentiality when making classified information available

2. Contribute to the design, implementation and support of Electronic Content Management System (ECM) solutions for the management electronic records.
� Research and evaluate enterprise content management systems on the market and advise on systems with information and records management functionalities
� Map the user requirements to the implementation of content management solutions to align with organisational information architecture, records management policies and the OPCW Confidentiality regime
� Provide end user training to support electronic records management throughout the Verification and Inspectorate Divisions
� Develop migration strategies to ensure integrity of records and related metadata over the required lifetime of the records as information systems are upgraded or replaced

3. Manage and maintain good records and archives management practice
� Design and carry out professional activities required to improve information management practice, including preparation for move to new, electronic environments or applications.
� Design, implement, manage a function-based classification scheme and file plan for records (paper, electronic, audio-visual) in order to ensure physical access to and intellectual control over records
� Manage and secure records disposition by applying approved retention schedules to information assets whether digital-born, digitized or in hard-copy.
� Maintain and update records retention schedules and other documentation required for management of information.
� Research and propose best practice standards for the management of digital records and digital preservation strategies

4. Contributes to the development of quality assurance controls for classified information provided to States Parties
� Reviews the declarations, amendments and other incoming correspondence from States Parties and determines which documents have to be provided to other States Parties, in accordance with the provisions of the Convention.
� Develops the annual redacted declaration data report and reviews the information to be distributed to State Parties
� Briefs new delegates of Member States on the procedure for transferring confidential information between the Secretariat and the Member State.

5. Strategic Planning:
� Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels.
� Assist the Head of DRA where required in any corporate-wide initiative related to the management of information, records and archives.
� Propose, manage and monitor projects and assist with training and guiding staff in a range of records and information functions.
� Stay current in new records management and archival developments.

6. Act as Head of DRA Section whenever required.

7. Performs other duties as required.
Knowledge and Skills
Education (Qualifications):
Essential: Advanced University degree in archives, records management or information management or a related field, with preferably a postgraduate specialisation. A relevant first-level university degree preferably in combination with training, and qualifying experience (minimum seven years) may be accepted in lieu of the advance university degree. An equivalent or specialist training together with at least eleven years of relevant professional experience may be taken into consideration in lieu of a university degree.

Desirable: Familiarity with Enterprise Content Management solutions used in the management of information, archives and records.

Skills and Abilities (key competencies):
� Core professional skills related to information and records management;
� Strong analytical skills, particularly in the area of business process analysis;
� Ability to organise, plan and implement work assignments, as well as manage competing demands;
� Problem solving skills, including ability to identify and participate in the resolution of issues/problems;
� Appreciation of the need to observe confidentiality in a highly sensitive work area;
� Knowledge of statistical methods and tools;
� Knowledge of implementing workflow processes and records and document control practices in an enterprise content management (ECM) environment;
� Flexibility, Tact, discretion and the ability to work harmoniously in a multi-cultural environment;
� Proven communication (verbal and written) skills, including ability to prepare reports;
� Advanced computer skills, dealing with both structured and unstructured records;
� Commitment to continuous learning.
Experience
Essential: At least five years of experience in the field of archives, records and information management preferably in an international or public organisation.
Experience in the use of enterprise content management systems for managing records.

Desirable: Experience of managing digital records and archives, including implementation and use of Enterprise Content Management systems is desirable. Experience of working in highly confidential environments is desirable. Experience with international or national organisations is desirable. Experience in project management is an asset.
Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the August 2015 rate of 32.3%.
With Dependants No Dependants
Annual Salary $60,813$56,766
Post Adjustment $19,642$18,335
Total Salary $80,455$75,101
Currency USD
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.