| Posting Title: | Information Management Assistant |
| Job Code Title: | Information Management Assistant |
| Department/Office: | FIELD MISSIONS ADMINISTERED BY DPKO |
| Duty Station: | EL FASHER |
| Posting Period: | 18 April 2016 - 02 May 2016 |
| Job Opening Number: | 59013 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located in UNAMID�s Geospatial Information and Telecommunications Technology (GITT), Mail/Pouch and Archive Unit, El Fasher. The Information Management Assistant reports to Chief Information Systems Officer.
ResponsibilitiesWithin limits of delegated authority, the Information Management Assistant FS-4 will carry out the following duties:
Document and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
CompetenciesDocument and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
� Professionalism: Knowledge and familiarity with the United Nations structure and documentation. Ability to undertake relevant research, maintains records in a systematic fashion, and retrieves necessary materials with maximum speed and accuracy. � Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of Peace Operations.
� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Secondary school, technical school, university and other courses and training programmes relating to the work. High school or equivalent diploma is required.
Work ExperienceExperience in applying the methods, procedures and techniques relating to the work, in months or years. At least 6 years progressively responsible experience in the field of information management, web publishing, archives or records management.
LanguagesFrench and English are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required; knowledge of second UN official language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No FeeThe United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
| Posting Title: | ASSOCIATE INFORMATION MANAGEMENT OFFICER (Temporary Job Opening) |
| Job Code Title: | ASSOCIATE INFORMATION MANAGEMENT OFFICER |
| Department/Office: | DEPARTMENT OF MANAGEMENT |
| Duty Station: | NEW YORK |
| Posting Period: | 27 October 2015 - 03 November 2015 |
| Job Opening Number: | 48997 |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice Org. Setting and Reporting Responsibilities Competencies Education Work Experience Languages Assessment Method United Nations Considerations
No Fee
This temporary position is available through 14 March 2016. Owing to the temporary funding nature of this position, recruitment, selection or extension of appointments against this position will be subject to budgetary approval. There is no expectancy, legal or otherwise, of renewal or conversion to any other type of appointment in the Secretariat of the United Nations.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of an Information Management Officer, the encumbent is responsible for the identification and maintenance of digital archival records from Peacekeeping Operations to ensure their long-term preservation and easy retrieval according to established rules and standards.
He/she manages records accession data related to Peacekeeping Operations in the ARMS electronic record-keeping system. He/she facilitates the appraisal of digital records with permanent archival value and makes recommendations for the storage, permanent preservation and future access of digital archives. He/she supervises Support Staff in implementing the related tasks as well as other related duties, as required.
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to archives and records management (particularly electronic record-keeping and digital curation). Ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to use different analytical and data analysis tools; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology
A first-level university degree in archives and records management or information technology.
A minimum of two years of progressively responsible experience in archives and records management or information technology. (No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination.)
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
