| Posting Title: | Information Management Assistant |
| Job Code Title: | Information Management Assistant |
| Department/Office: | FIELD MISSIONS ADMINISTERED BY DPKO |
| Duty Station: | EL FASHER |
| Posting Period: | 18 April 2016 - 02 May 2016 |
| Job Opening Number: | 59013 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located in UNAMID�s Geospatial Information and Telecommunications Technology (GITT), Mail/Pouch and Archive Unit, El Fasher. The Information Management Assistant reports to Chief Information Systems Officer.
ResponsibilitiesWithin limits of delegated authority, the Information Management Assistant FS-4 will carry out the following duties:
Document and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
CompetenciesDocument and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
� Professionalism: Knowledge and familiarity with the United Nations structure and documentation. Ability to undertake relevant research, maintains records in a systematic fashion, and retrieves necessary materials with maximum speed and accuracy. � Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of Peace Operations.
� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Secondary school, technical school, university and other courses and training programmes relating to the work. High school or equivalent diploma is required.
Work ExperienceExperience in applying the methods, procedures and techniques relating to the work, in months or years. At least 6 years progressively responsible experience in the field of information management, web publishing, archives or records management.
LanguagesFrench and English are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required; knowledge of second UN official language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No FeeThe United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
