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General Functions � Catalogue, index, describe and organize information resources using Records Management application and other tools. � Digitize and organize a card index system for historical correspondence to enable user search and access. � Review boxes of paper-based records to locate and identify specific records. � Provide regular updates of activities to supervisor. � Assist in other records-related tasks as necessary. | ||
REQUIRED QUALIFICATIONS | ||
| Education: Recognized qualification in information management/archives/records management. At least one year of relevant postgraduate study. | ||
| Knowledge and skills: Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq; Ability to describe records accurately and consistently in English; Knowledge of preservation techniques for paper-based records; Knowledge of new information technologies; Good verbal and written communication skills; | ||
| Languages: Advanced knowledge of English. A good working knowledge of French would be an asset. | ||
| Additional Information: Interns are recruited from among nationals of WTO Members state. Interns will have completed their undergraduate studies in a relevant discipline, and shall have completed at least one year of their postgraduate studies. The minimum age for an intern shall be 21 years and the maximum age 30 years. A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year. Contractual Terms and Conditions: Paid interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). No other remuneration of any kind shall be paid. Internships take place in Geneva, Switzerland only. Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance. Interns are also responsible for their own insurance cover for illness and accidents while they are working at the WTO. The WTO may also employ unpaid interns funded from external sources. Internships are generally of a duration of up to 24 weeks, the length of the internship depending on the project the interns is requested to work on, and on the needs of each Division. The granting of an internship does not entail in any way the right to an extension thereof nor to a vacancy in another part of the Secretariat. Interns may nevertheless apply to external vacancies. Internships can start at any time during the year. An internship can be terminated by the WTO Secretariat or by the intern with one week's notice. The Director responsible for an intern will write an evaluation report at the end of the internship, and the intern will also be required to evaluate the internship. Both evaluations will be placed on file. An agreement will be established between the intern and the Director of the Human Resources Division, specifying the conditions of service and details of any remuneration. Interns are treated like secretariat staff members during their stay insofar as their obligations, in particular with regard to confidentiality. | ||
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The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Services of the Language, Documentation and Information Management Division. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
General Functions Under the supervision of the Chief, Official Documents and Records, the incumbent will manage and administer the WTO Central Registry of Notifications (CRN) and all associated services; updating and maintaining the registry database in co-ordination with staff in the Documents Management, Monitoring and Production Section. The incumbent will perform the following functions: 1. Receive and process all notifications submitted by Members for inclusion in the CRN and act as a focal point for enquires and information on notifications. 2. Provide relevant information and support services to Members and liaise with divisional representatives in the Secretariat on notification issues. 3. Index notifications entered in the registry database according to their content and specific trade/product coverage. 4. Update, modify or correct value lists and notification requirements in conjunction with divisional representatives. 5. Produce periodic reports and statistics on the state of notifications for both Members and the Secretariat; remind Members of their obligations to notify and, in conjunction with the division concerned, request outstanding information from Members who have not fulfilled their notification requirements. 6. Supervise the work of the CRN assistant and provide training and instruction. 7. Participate in ongoing discussions on the future evolution of the notification process within the WTO Secretariat. 8. Undertake any other administrative and/or data management activities as required. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
REQUIRED QUALIFICATIONS | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Education: An advanced university degree in library science / information management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing information materials and records according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval. A sound understanding of the principles of indexing. Knowledge of the Harmonized System and other product classifications would be an asset. Excellent interpersonal and communication skills. The ability to work as part of a team is essential. The following interpersonal capabilities are required: relate to and build relationships with colleagues; communicate information in a clear way and understand information; present technical facts to knowledgeable specialised audiences; work as a member of a team, relating to others, while working independently to achieve his/her objectives. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Work Experience: Minimum two years' relevant experience. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Languages: Excellent command of English, both oral and written is required. A good working knowledge of French and/or Spanish would be an asset. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional Information: Only applications from nationals of WTO Members will be accepted. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 18 months, and may subsequently be called upon as and when the need arises for additional resources. _____________ OFFICE(15)/89 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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The WTO is looking for a temporary Dispute Settlement (DS) Registrar Assistant in the Legal Affairs Division. | ||
General Functions Under the guidance of the Dispute Settlement (DS) Registrar, the incumbent may be asked to undertake some of the following tasks in the DS Registry: 1. Review archived dispute files (both paper and electronic copies) to ensure they are in line with the standards set by the WTO Archive Unit. This task may include reviewing the content of dispute record boxes (submissions, exhibits and annexes), and saving specific files in the Records Management Application (RMA). 2. Fulfil various basic functions for the Digital Dispute Settlement Registry software application (DDSR), including: a) updating the inactive disputes docket sheets to make them conform to the DDSR standards; b) formatting DDSR technical assistance material (slides, mock cases, etc.); c) creating new accounts; and d) assisting in the launch of the DDSR pilot project. 3. Maintain filing systems; file and retrieve correspondence and documents in established filing systems; help prepare official records for appeal; and retrieve and send official records to archives using the RMA. 4. Process dispute settlement communications from delegations. The task will include organizing files, processing incoming correspondence, sending physical and electronic documents to dispute settlement panelists, keeping DS Registry records (including docket sheets). | ||
REQUIRED QUALIFICATIONS | ||
| Education: Completion of secondary education. Clerical and/or document management training or experience. Specific post-secondary training in clerical and/or document management skills or paralegal, legal secretary or other specialized legal studies would be an asset. | ||
| Knowledge and skills: Good knowledge of standard WTO software applications (Microsoft Word, Excel, and Outlook). Ability to work as a member of a team; to work harmoniously with Secretariat Staff in a multi-cultural environment; and to work efficiently and independently. Knowledge of the WTO in general and WTO dispute settlement procedures in particular would be an asset. | ||
| Work Experience: 2 to 3 years' relevant experience in office administration and record keeping, including filing, in a legal setting, in the private or public sector, or in an international organization. | ||
| Languages: Excellent speaking and reading skills in English. Spanish would be an asset. | ||
| Additional Information: Only applications from nationals of WTO Members will be accepted. | ||
| APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION | ||
| APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. | ||
| Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures. | ||
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement. | ||
