| Posting Title: | INFORMATION MANAGEMENT OFFICER |
| Job Code Title: | INFORMATION MANAGEMENT OFFICER |
| Department/Office: | UNITED NATIONS OFFICE AT GENEVA |
| Duty Station: | GENEVA |
| Posting Period: | 29 December 2016 - 27 January 2017 |
| Job Opening Number: | 16-Information Management Systems-UNOG-71970-R-Geneva (X) |
| Staffing Exercise | N/A
|
Extension of appointment is subject to extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures
This extra-budgetary position is located in the Institutional Memory Section, Library, UNOG, Geneva.
Under the supervision of the Chief, Institutional Memory Section, UN Library at Geneva, and within delegated authority, the incumbent will be responsible for the following duties:
�Plans and directs the Digital Preservation and Access component of the Total Digital Access to the League of Nations Archives project; monitors the progress of this component of the project, ensures compliance with international, UN, UN Library at Geneva and Institutional Memory Section�s standards and guidelines; ensures that this component of the project meets established budget and deadlines as well as technical quality.
�Ensures the availability, performance and security of the Digital Preservation and Archives Management Systems.
�Ensures compatibility and interoperability of the Digital Preservation and Archives systems with the existing UN Library at Geneva systems, including the Discovery tool, as well as with ongoing similar projects implemented by ARMS/UNHQ and by other UN entities.
�Oversees systems continuous development for the Project.
� Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization's non-current records and archives and delivery of reference services, archival description and systems management.
� Conducts policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Section policies, guidelines and procedures in keeping with technological developments, e.g., strategy for long-term preservation and retrievability of electronic records.
� Assesses and makes recommendations relating to the use of information systems from the recordkeeping perspective. Provides reliable, up-to-date research and specifications for information management technology and innovations applications relevant to records management and archives.
� Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., document/correspondence management products, imaging and digitisation systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping and digital preservation system; to plan and develop migration strategies for archival preservation of electronic records,
� Evaluates applications and cost-effectiveness of services in relation to technology options and prepares data and recommendations for decision-making.
� Provides technical services for the Section by evaluating hardware and software requirements, recommends purchases, tracks requisitions and monitors expenditures; oversees installation of hardware and liaises with ITSD on the replacement of obsolete equipment; overseeing Section LAN Administrators and ensures that technical problems are resolved expeditiously; and oversees the implementation of the Section's electronic recordkeeping and digital preservation system .
� Ensures access to records with continuing value by managing the application of international cataloguing and indexing standards for intellectual control and retrieval; advises internal and external users regarding the use of the Section's holdings; and assures the delivery of records and/or copies.
� Develops and implements policies and guidelines relating to the preservation of and access to digital archives by establishing metadata requirements; retains schedules for incorporation into electronic recordkeeping systems; transfers, maintains security protocols; and selects standards for digitisation of finding aids and records and their electronic dissemination.
� Manages information security by enforcing security-classification restrictions; and ensures the physical security and safety of the Organization's records.
� Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
� Develops client outreach strategy and programme and coordinates its implementation.
� Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
� Evaluates the performance of vendors and certifies invoices, as necessary.
� Guides, trains and supervises professional and general service staff in the various records information management functions.
� Performs other duties as assigned.
� PROFESSIONALISM: Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Sound knowledge of metadata standards for libraries and archives. Sound knowledge of digital preservation and related standards. Sound knowledge of digitization workflows and standards. Knowledge of Library discovery tools, preferably Primo. Knowledge of Open Archives Initiative (OAI) harvesting methodologies. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
� PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
� TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Advanced university degree (Master's degree or equivalent) in archival, information science, information systems, computer science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Certification in project management methodology, preferably Prince2 is desirable.
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area, including at least 5 years of experience at the international level. Experience administering an Archives Management System and managing a Library discovery tool is desirable.
Fluency in both the working languages of the UN Secretariat, English and French, (both oral and written) is required; knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Vacancy Notice No.: EXT/T/16-71
Title: Internship in the WTO Archives Section
Grade: -
Contract Type: Temporary appointment
| Issued On: 18 October 2016
Application Deadline (CET): 6 November 2016
Division: Languages, Documentation & Information Management
Duration: 6 months |
|
|
General Functions
� Catalogue, index, describe and organize information resources using Records Management application and other tools.
� Digitize and organize a card index system for historical correspondence to enable user search and access.
� Review boxes of paper-based records to locate and identify specific records.
� Provide regular updates of activities to supervisor.
� Assist in other records-related tasks as necessary. |
REQUIRED QUALIFICATIONS |
Education:
Recognized qualification in information management/archives/records management. At least one year of relevant postgraduate study. |
Knowledge and skills:
Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq;
Ability to describe records accurately and consistently in English;
Knowledge of preservation techniques for paper-based records;
Knowledge of new information technologies;
Good verbal and written communication skills;
|
Languages:
Advanced knowledge of English. A good working knowledge of French would be an asset. |
Additional Information:
Interns are recruited from among nationals of WTO Members state.
Interns will have completed their undergraduate studies in a relevant discipline, and shall have completed at least one year of their postgraduate studies.
The minimum age for an intern shall be 21 years and the maximum age 30 years.
A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year.
Contractual Terms and Conditions: Paid interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). No other remuneration of any kind shall be paid.
Internships take place in Geneva, Switzerland only. Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance. Interns are also responsible for their own insurance cover for illness and accidents while they are working at the WTO.
The WTO may also employ unpaid interns funded from external sources.
Internships are generally of a duration of up to 24 weeks, the length of the internship depending on the project the interns is requested to work on, and on the needs of each Division. The granting of an internship does not entail in any way the right to an extension thereof nor to a vacancy in another part of the Secretariat. Interns may nevertheless apply to external vacancies. Internships can start at any time during the year.
An internship can be terminated by the WTO Secretariat or by the intern with one week's notice.
The Director responsible for an intern will write an evaluation report at the end of the internship, and the intern will also be required to evaluate the internship. Both evaluations will be placed on file.
An agreement will be established between the intern and the Director of the Human Resources Division, specifying the conditions of service and details of any remuneration.
Interns are treated like secretariat staff members during their stay insofar as their obligations, in particular with regard to confidentiality. |
Archiviste d'acquisition
17 ao�t 2016 R�f. CIM-AIM-IM-ARCHIVISTE-ACQ
(homme ou femme)
bas� � Gen�ve
90 � 100 %
Raison d'�tre du poste
En tant que professionnel-le qualifi�-e du domaine de l'information documentaire, l'archiviste poss�de des comp�tences dans les domaines du record management, de la collecte, de la gestion, de la conservation et de la communication des archives sur le long terme. Il/elle assume ses t�ches en personne ou supervise leur ex�cution par d'autres collaborateurs.
L'archiviste d'acquisition travaille plus sp�cifiquement dans la phase � amont � du cycle de vie du document, en accompagnant les producteur d'information dans l'acquisition et le traitement de cette derni�re, jusqu'� son archivage interm�diaire. Il-elle travaille en collaboration directe avec 3 autres archivistes d'acquisition et de mani�re �troite avec les autres coll�gues de l'unit� afin d'atteindre les objectifs communs. Il-elle rapporte directement au chef-fe adjoint de l'unit� IM.
Responsabilit�s principales
- En collaboration avec les unit�s/divisions/d�partement, accompagner les versements des records papiers (inclus les versements des dossiers � r�sidents � du terrain), et permettre l'int�gration de ces versements dans les outils d'archivage (Reference Files, ADS)
- Mettre en place, �valuer et contr�ler le processus de records management
- Mettre en �uvre et faire le suivi des outils pour le records management (plan de classement, syst�me de cotation, calendrier de conservation, documents de r�f�rences, etc.)
- Travail sur l'�laboration et la mise � jour de proc�dures en lien avec l'acquisition des records au CICR
- Mettre en �uvre la collaboration suivie avec les producteurs de documents (instruire, informer et conseiller en mati�re de gestion, d'�limination et de versement des archives)
- Participer � la d�finition et � la mise en �uvre la politique d'acquisition des archives de l'institution et des producteurs externes
Exp�rience professionnelle
- Archiviste ou exp�rience �quivalente dans un environnement humanitaire et/ou international
- Bonnes connaissances des domaines d'activit� du CICR, y compris dans la gestion d'information
- Exp�rience sur le terrain un atout
Comp�tences requises
- Dipl�me sp�cialis� en archivistique et/ou information documentaire ou �quivalent, de niveau bachelor
- Client focus
- Excellent teamworker et capable de travailler de mani�re autonome
- Bon sens de l'organisation et capacit� de mettre les bonnes priorit�s
- Aptitude � traiter de l'information en toute confidentialit�
- Bonnes connaissances des outils informatiques usuels ainsi que des plateformes Sharepoint et Lotus Notes
- Bonnes connaissances du fran�ais et de l'anglais, autre langue usuelle au CICR un atout
- Capacit� � assurer un travail physique ponctuel
Fin d'affectation: 31.12.2017, non prolongeable � poste r�sident
D�but de mission: ASAP, si possible au plus tard le 1er novembre 2016
Si vous �tes int�ress�-e par ce poste et remplissez les crit�res, merci d'envoyer votre CV accompagn� d'une lettre de motivation �
application_hq@icrc.org - d'ici au
dimanche 11 septembre 2016. Dans le sujet de votre mail, pouvez-vous indiquer "
CIM/AIM/IM � Archiviste d'acquisition � Candidature''.
Seules les candidatures envoy�es � cette adresse seront prises en consid�ration. Si vous ne recevez pas de r�ponse dans le mois qui suite, nous vous prions de bien vouloir consid�rer votre candidature comme non retenue.
| Posting Title: | INFORMATION MANAGEMENT OFFICER |
| Job Code Title: | INFORMATION MANAGEMENT OFFICER |
| Department/Office: | OFFICE OF THE HIGH COMMISSIONER FOR HUMAN RIGHTS |
| Duty Station: | GENEVA |
| Posting Period: | 27 July 2016 - 16 August 2016 |
| Job Opening Number: | 64057 |
| Staffing Exercise | N/A |
THIS POSITION IS FOR A PERIOD OF 4 MONTHS. � A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further �stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013�� Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
� Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
� Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
� While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
� The expression �Internal candidates�, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
� Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
� For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
� The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
� Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
The temporary position is located in the Office of the High Commissioner for Human Rights (OHCHR), under the general supervision of the Chief, Emergency Response Section and the direct supervision of the Coordinator, Early Warning and Information Support Unit/Field Operations and Technical Cooperation Division (FOTCD).
The Information Management Officer will develop a strategy for the establishment of professional information management capacity within OHCHR. To achieve this the IMO will look into current information management processes, systems and data flows, and on the manner in which information is used and presented by OHCHR, defining what OHCHR�s information management needs are. The strategy will set out OHCHR�s specific information management needs in relation to OHCHR�s monitoring of country situations at HQ level and by its field presences. It will set out how to meet these needs through the gradual establishment of information management capacity. The strategy will draw upon work conducted in the process of leading the inter-agency task force on the development of the Human Rights Up Front Common UN Information Management System on human rights violations (CIMS), and specifically work related to OHCHR�s internal information management. It will further require a stocktake of different information management tools currently used in OHCHR, including issues related to confidentiality, access rights, information captured, etc. The strategy should include: (1) an OHCHR information exchange protocol; (2) a practical and realistic implementation plan for the establishment of professional information management capacity; and (3) job profiles for the required information management staff. To the extent possible and as time allows, the IMO shall also: (1) provide feedback and advise on the creation of the �Rights View� tool; and (2) advise upon the information management processes required to establish the CIMS, including in coordination with UN information management partners; and (3) provide guidance on improving the manner in which OHCHR presents information. Performs other duties as required.
PROFESSIONALISM. Knowledge of different data collection methodologies, proven skills to analyse statistical information. Proven ability to formulate IM-related technical requirements, develop IM strategies and operating procedures. Strong knowledge of general information and data management practices, data exchange protocols and applications used in humanitarian / human rights contexts. Candidate must be able to advise on what appropriate information technology is used, ensures information security, and is fundamentally retrievable/storable/archival. Advanced technical skills for data processing and management including knowledge of databases or working with excel files. Ability to work with unstructured data and narrative data is also an important asset in order to provide guidance on improving data capture processes for analytical purposes. Must have strong analytical, problem-solving and negotiating skills; demonstrated ability to develop conceptual frameworks and methodological tools. Must be proactive to seek out existing sources of information and have the ability to map out existing systems for record in the project. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANISING. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TEAMWORK. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. TECHNOLOGICAL AWARENESS. Keeps abreast of available technology ; understands applicability and limitations of technology to the work of the office ; actively seeks to apply technology to appropriate tasks ; shows willingness to learn new technology.
Advanced university degree (Master�s degree or equivalent) in information management, information systems, social science or related field. A first-level university degree with two additional years of qualifying experience may be acceptable in lieu of the advanced university degree.
At least 7 years of progressively responsible work experience at both headquarters and country-level in information management, information systems, or other related areas, is required. Experience in the United Nations system is required. Experience in the review of existing information management systems and experience in Human Rights or a related field is desirable. Experience in writing and documenting strategic thinking and understanding of practical training and capacity building solutions is desirable.
Fluency in oral and written English is required; knowledge of another UN language would be an asset.
Evaluation of qualified applicants may include an eliminatory assessment exercise which may be followed by a competency-based interview.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Stage - archives agences
11 February 2016 Ref: stage-archives agences
L'unit� biblioth�que et archives publiques du Comit� International de la Croix Rouge � Gen�ve (CICR) recherche un(e) Agent(e) en Information Documentaire (AID) pour un stage
Nous recherchons des personnes ayant un fort int�r�t pour les questions touchant � l'humanitaire et souhaitant acqu�rir une premi�re exp�rience professionnelle
Activit�s li�es :
- Comparaison d'un inventaire intellectuel avec les sources physiques et correction dans le syst�me informatique
- Conditionnement et d�placement de dossiers d'archives (potentiellement lourds)
- Contr�le qualit� d'archives microfilm�es
- Travaux de r�colement
Comp�tences requises :
- Int�r�t pour la gestion d'un fonds d'archives
- Ma�trise du fran�ais, une bonne connaissance de l'anglais est un plus.
- Aisance avec les outils bureautiques et l'apprentissage de nouveau logiciel.
Aptitudes et traits de caract�re souhait�s :
Esprit d'�quipe, flexibilit�, curiosit�, autonomie, rigueur et pr�cision
Bon sens de l'organisation et des priorit�s.
Conditions :
- Stage r�mun�r� � plein temps (100%), le pourcentage est non n�gociable
- Dur�e du stage: 6 mois
- D�but du stage: 15 avril 2016
- D�lai de postulation: 10 mars 2016
Le stage est propos� pour un soutien ponctuel aux activit�s du secteur archives Agences et protection.
Les candidat-e-s int�ress�-e-s et remplissant les crit�res ci-dessus peuvent envoyer leur dossier (CV et lettre de motivation) �
mhuang@icrc.org jusqu'au 10 mars 2016.
Merci de noter que le stage se d�roulera � Gen�ve, qu'aucune participation au logement n'est donn�e et que le CICR n'est pas en mesure de couvrir les frais de voyage. Seuls les candidats retenus pour des entretiens seront contact�s.
Vacancy code VA/2016/B5007/9463Position title Information Management/Archivist
Level ICS-8
Department/office ECR, GVA, Geneva
Duty station Geneva, Switzerland
Contract type International ICA
Contract levelI ICA-1
Duration 100 working days
Application period 10-Feb-2016 to 23-Feb-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS supports the successful implementation of its partners� peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world�s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners� expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Switzerland
UNOPS in Switzerland is based in Geneva and has excellent links with the international community. Local and international partners call upon the UNOPS Switzerland office for expertise in fund management, project management, procurement of goods and services, and human resources administration to ensure successful delivery of their projects. Focus areas include health, water, and sanitation.
Background Information - Job-specific
The incumbent will be based in the Secretariat of the Stop TB Partnership, a collective force of more than 1300 partners dedicated to the fight against Tuberculosis (TB) � a disease that is curable but still kills three people every minute. The Partnership is recognized as a unique international body with the power to align actors all over the world in the fight against TB. The Stop TB Partnership Secretariat is housed by the United Nations Office for Project Services in Geneva, Switzerland.
Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Our partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector. Functional Responsibilities
The Information Management consultant/Archivist/Documentation Specialist is responsible for providing services of information management, documentation and archives to STBP. In particular, he/she ensures all aspects related to the lifecycle of paper and electronic documents, across all possible status and forms, are properly managed.
Reports to the Deputy Executive Secretary, working in close cooperation with the STBP IT Officer and other team members.
He/she will:
- Review and analyse the context and content of documents for central filing or archiving purposes and define related indexation based on metadata/tags FOR EASY RETRIEVAL; for Finance and programmatic Evaluations the filing should be Audit compliant as per international Accounting and Financial Standards and programmatic evaluation requirements.
- Draft proactive evolution of procedures for paper based and electronic documents, local and central filing along with archiving, ensuring alignment between both; this includes a classification plan in the form of metadata, the appropriate grouping of documents WITH STANDARDIZED NOMENCLATURE and all other activities pertaining to the storage and archiving best practices;
- Inquire with the various service providers in the storage, document management and archiving domains to provide solutions for STBP requirements;
- Review existing hard copy archives and assists to sort, file/group documents and label filing cabinets aligning them to team work streams and team physical locations;
- Produce a final list (site plan) of both electronic and hard copy documents providing an easily retrievable and comprehensive bird�s-eye view.
3. Monitoring and Progress Controls
(Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring)
The Archivist/Documentation Specialist will be responsible for the electronic and hard copy storage and archiving management of STBP. This includes the lifecycle of all business documentation (identification, organisation, filing, monitoring and retrieval of documents).
- Clearly defined indexation based on metadata/tags for easy retrieval of documents
- A classification plan pertaining to the storage and archiving best practices
- Clearly labeled filing cabinets with file/group documents aligned to team work streams
- Final list (site plan) of both electronic and hard copy documents
Competencies
- Strong analytical skills and capacity to provide sound judgement, to decide on archiving/documentation matters and to communicate effectively;
- Good interpersonal skills, ability to liaise with personnel at all levels and adapt the style accordingly;
- Ability to work in a diverse team environment is essential;
- Ability to work in close cooperation with others, propose solutions and ensure end product. Customer focused and result oriented;
- Capacity to organize his/her work, set priorities and meet deadlines; Integrity, flexibility and adaptability.
- UNOPS competencies:
- Required: Creativity and innovation, ability to analyze and learn, decision making, quality orientation, result orientation, communication skill, networking skills, client focus
Education
Essential
A Master's degree with a qualification in documentation, archives and/or content management or related area,
OR,
A Bachelor�s degree in the same subject areas combined with two additional years of relevant experience to substitute for the master's degree.
Experience
Essential
A minimum of three (3) years� experience post master's degree or seven (7) years post bachelor's degree in working as an Archivist/Documentation specialist/ELECTRONIC LIBRARY or equivalent;
- Knowledge of concepts, methods (i.e. ISO standards) and the required technical skills for managing information resources;
- Knowledge of solutions/implementations of Document Management Systems and/or Content Management Systems);
- Good knowledge about ELECTRONIC office tools used within STBP (Word, Excel, PowerPoint, SHARED DRIVES, CLOUDS, ETC);
Languages
Fluency in written and spoken English is required.
Working knowledge of French, Arabic, Portuguese, Spanish or Russian language skills is desirable. Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
CANDIDATES MUST SUBMIT A COVER LETTER WITH THEIR APPLICATION.
| Posting Title: | INTERN - Institutional Memory Section - UNOG Library |
| Job Code Title: | INTERN - ADMINISTRATION |
| Department/Office: | UNITED NATIONS OFFICE AT GENEVA |
| Duty Station: | GENEVA |
| Posting Period: | 08 January 2016 - 06 February 2016 |
| Job Opening Number: | 53834 |
Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving UN department.
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, �child� means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a
child of a staff member or a staff member�s spouse (son- or daughter-in-law). �Sibling� includes the child of both or either parent of a staff member and the child.
This profile is for the sole purpose of the UNOG Internship Programme at the United Nations Office at Geneva Library, Institutional Memory Section (IMS). There should be no expectation of employment within the UN after an internship. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above carrying international recruitment status in the Secretariat for a period of six months following the end of their internship.
Under the overall guidance of the Chief, Institutional Memory Section, and under the direct guidance of one of the unit chiefs, the Intern will be responsible for completing a project developed in collaboration with IMS staff related to the United Nations and League of Nations Archives or UNOG Records Management and Digitization activities. The estimated starting date is to be confirmed by the Hiring Manager. This internship will be for an initial period of 3 months, with possibility to renew for up to an additional three months
.
The programme is normally full-time, i.e. an intern is expected to work five days per week (8:30 a.m. - 5:30 p.m.) in the IMS unit to which he/she is assigned, carrying out his/her tasks under the supervision of a staff member - the supervisor.
Daily responsibilities will depend on the individual�s background, the defined project, the unit to which he/she is assigned and, the period during which he/she will undertake the internship. Some examples include:
� Perform archival description of portion(s) of the historical collections
� Assist in conducting records management appraisals and in the development of file classification schemes
� Assist in developing web-based resources and content for archives and/or records management use
� Perform digitization and/or indexing of discrete collections or portion of collections
� Assist with the development and implementation of IMS communication and education activities
� Perform physical condition assessments of collections and perform re-housing, preservation, and/or conversation activities for archival materials
� Assist in the planning and preparation of IMS-hosted events
More generally, interns shall:
1. Observe all applicable rules, regulations, instructions, procedures and directives of the Organization notwithstanding their status as described in section 4 of the UN Internship Programme Administrative Instructions ST/AI/2000/9 & ST/AI/2005/11;
2. Provide the receiving departments/offices with a copy of all materials prepared by them during the internship. The UN shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material which bears a direct relation to, or is made in consequence of, the services provided under the internship. At the request of the UN, the interns shall assist in securing such property rights and transferring them to the UN in compliance with the requirements of the applicable law;
3. Respect the impartiality and independence required of the UN and of the receiving department/office and shall not seek or accept instructions regarding the services performed under the internship agreement from any Government or from any authority external to the UN;
4. Unless otherwise authorized by the appropriate official in the receiving department/office, they may not communicate at any time to the media or to any institution, person, Government or any other external source any information which has become known to them by reason of their association with the UN or the receiving department/office, that they know or ought to have known has not been made public. They may not use any such information without the written authorization of the appropriate official, and such information may never be used for personal gain. These obligations also apply after the end of the internship with the UN; and
5. Refrain from any conduct that would adversely reflect on the UN or on the receiving department/office and will not engage in any activity which is incompatible with the aims and objectives of the UN.
The United Nations Core Values are Integrity, Professionalism, and Respect for Diversity.
COMMUNICATION:
-Speaks and writes clearly and effectively.
-Listens to others, correctly interprets messages from others and responds appropriately.
-Asks questions to clarify, and exhibits interest in having two-way communication.
-Tailors language, tone, style and format to match the audience.
-Demonstrates openness in sharing information and keeping people informed.
TEAMWORK:
-Works collaboratively with colleagues to achieve organizational goals.
-Solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others.
-Places team agenda before personal agenda.
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
-Supports subordinates, provides oversight and takes responsibility for delegated tasks.
CLIENT ORIENTATION:
-Considers all those to whom services are provided to be �clients � and seeks to see things from clients� point of view.
-Establishes and maintains productive partnerships with clients by gaining their trust and respect.
-Identifies clients� needs and matches them to appropriate solutions.
-Monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems.
-Keeps clients informed of progress or setbacks in projects.
-Meets timeline for delivery of products or services to client.
To qualify for an internship with the United Nations Internship Programme, applicants must meet one of the following requirements:
� Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
� Be enrolled in the final academic year of a first university degree programme (minimum Bachelor�s level or equivalent); or
� Have graduated with a university degree and, if selected, much commence the internship within a one year period of graduation from an academic programme. Applicants who are unable to commence the internship within one year of graduation shall not be accepted.
Applicants are not required to have professional work experience for participation in the programme; but applicants should :
� Be computer literate in standard software applications;
� Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
� Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.
English and French are the working languages of the United Nations. Fluency in English or French is required for the Internship Programme. Knowledge of an additional official UN language is an asset. In addition to English and French, Arabic, Chinese, Russian and Spanish are also official languages of the UN.
A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed.
The cover Note must include:
- Title of degree you are currently pursuing;
- Graduation date (when will you be graduating from the programme);
- List the IT skills and programmes that you are proficient in;
- Explain why you are the best candidate for the internship position.
In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three (3) references.
Due to high volume of applications received, ONLY successful candidates will be contacted.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Archives Intern (2 positions)
| Date of issue:07-12-2015 | Closing date (Geneva time zone):17-01-2016 |
| Duty station:Geneva | Country:SWITZERLAND |
| Duty station status: N/A | Accompanied status: |
| Duration:3 months each position | Mission dates: 02 May, 2016 - 29 July, 2016 |
| Category of Staff: Internship | Grade: |
| Vacancy No:IFRC00787 |
| |
BackgroundThe International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with
190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Archives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.
Job Purpose The Federation is looking to hire an archival studies student for 13 weeks to work on an archival arrangement and description project. The project will be suitable for a student going into the second year of archives studies. The student must be able to read French, as some of the records are only in French. The student will have to work fairly independently, and often with limited supervision.
Job Duties and Responsibilities - Appraise (in consultation with supervisor) records in storage to determine which should be transferred to the Archives. - Arrange and describe the records, and enter the descriptions into a database. - Assess the physical condition of the records and identify those requiring conservation treatment. - Re-box and re-file the records.
Education Completion of first year of archival studies.
Experience Knowledge, skills and languages Must be able to read French. Ability to speak French is useful but is not essential.
Competencies and values Competencies: Communication; Collaboration and Teamwork; Judgement and Decision Making; Creativity and Innovation; Values: Respect for Diversity; Integrity; Professionalism; Accountability
Comments Applicants may be requested to complete written exercises and/or be interviewed. The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education. The basic intern must meet the following criteria: - Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship. Remuneration: - A daily allowance is paid to interns for each day worked at the IFRC at the end of each months (75CHF per day worked). - Costs and arrangements for travel, accommodation, visas, insurance and living expenses are the sole responsibility of interns themselves.
The Federation is an equal opportunity employer.
L'unit� biblioth�que et archives publiques du Comit� International de la Croix Rouge � Gen�ve (CICR) recherche un-e stagiaire pour ses archives film�es.
Nous recherchons des personnes ayant un fort int�r�t pour les archives et la documentation et/ou d�sirant poursuivre une carri�re dans ce domaine et poss�dant un titre universitaire ou HES. Un int�r�t pour les questions touchant � l'humanitaire est essentiel.
Activit�s li�es :
- Catalogage dans le logiciel documentaire ADLIB (r�dactions en fran�ais et en anglais / indexation, selon les r�gles de catalogages sp�cifiques)
- Recherches en r�ponse � des demandes internes ou externes.
- Soutien des utilisateurs du logiciel dans leurs recherches.
- Participation aux r�unions des archives audiovisuelles et de l'unit� biblioth�que et archives publiques.
T�ches sp�cifiques :
- Effectuer une recherche dans le fonds et r�daction d'une note de synth�se.
Comp�tences requises :
- Int�r�t pour la gestion d'un fonds audiovisuel num�ris�
- Ma�trise de l'anglais et du fran�ais
- Aisance avec les outils bureautiques et l'apprentissage de nouveau logiciel documentaire.
- Esprit d'�quipe, flexibilit�, curiosit�, autonomie, rigueur et pr�cision
- Bon sens de l'organisation et des priorit�s.
- Sens du service
Conditions :
- Stage r�mun�r� � plein temps (100%), le pourcentage est non n�gociable
- Dur�e du stage: 11 mois
- D�but du stage: 18 janvier 2016
- D�lai de postulation: 9 d�cembre 2015
Les candidat-e-s int�ress�-e-s et remplissant les crit�res ci-dessus peuvent envoyer leur dossier (CV et lettre de motivation) � l'adresse e-mail
avarchives@icrc.org jusqu'au
09.12.2015.(Sujet: Stage Archives film�es). Contact stage archives film�es : Mme Marina Meier
Merci de noter que le stage d�roulera � Gen�ve et qu'aucune participation au logement n'est donn�e. Seuls les candidats retenus pour des entretiens seront contact�s, avant la fin de l'ann�e. Merci de noter que le CICR n'est pas en mesure de couvrir les frais de voyage ou de logement. Cependant, les entretiens peuvent se faire par t�l�phone ou par Skype.
TERMS OF REFERENCE
Associate Archivist (Records Management)
Position Title: Associate Archivist (Records Management)
Organisation: UNHCR (administered by UNOPS)
Contract Type/Level: UNOPS International � Equivalent of P2 Level
Section/Unit: Records and Archives Section (Records Management)
Duty Station: Geneva, Switzerland
Duration: 01/01/2016- 31/12/2016
Closing Date: 23/11/2015
Background Information:
In order to address the risks related to unmanaged digital records and to be prepared to address the question of
medium-term and long-term preservation of relevant digital assets, Records and Archives Section (RAS) leads
the implementation of a Global Records Management program based on the e-SAFE platform, the UNHCR
document and electronic records management system.
The incumbent is managing the follow-up and maintenance of e-SAFE in HQ, which is ensuring that the
organization's records are managed through their life cycle in accordance with international standards and
regulations as a foundation for the governance and accountability of the organization. The incumbent is also
participating in the management of e-SAFE related projects.
Duties are conducted within the general direction of the Senior Archivist (Records Management). The incumbent
works in close coordination with the Associate Archivist Field in Copenhagen, and DIST.
Organizational context:
Records and Archives Section sits within the Division of External Relations (DER).
Duties and Responsibilities:
Under the supervision of the Senior Archivist, the incumbent should ensure that UNHCR has a records
management program for HQ in place that captures, protects and provides access to authorised staff and
stakeholders to authentic records, and ensures that in the future UNHCR and its HQ task force will have access
to all relevant institutional memory.
The contractor responsabilitiy includes:
? Develop and update records and archives management guidance material such as guidelines,
instructions and procedures;
? Implementation of records and archives management guidance material;
? Conduct classroom training;
? Assist units and offices to organize, manage and share information and coordinate HQ requirements for
compliance in the Field;
? Analyze business needs, provide advice, define, implement and update file plans and unit profiles
including retention for the offices;
? Implement and sustain e-SAFE;
? Ensure correct access/permissions and governance;
? Supervise the maintenance of workspaces and access groups;
? Coordinate network of Focal Points in HQ and facilitate workshops;
? Participate in Field missions;
? Participate in the management of e-SAFE related projects with DIST and external parties.
Essential Minimum Qualifications and Professional Experience Required:
Education
Advanced university degree in records and archival management; or in history or related discipline with
concentration in records and archival management; or in information management, history or related disciplines
with additional training as provided by universities and/or professional archival associations
Work Experience
At least 4 years of experience in progressively responsible functions in relation to records management in a
large organisation that deals with both sensitive and non sensitive materials. Of the 4 years, minimum 2 years of
experience should be in an international environment in the same functional area directly relevant to the current
position.
Experience with Enterprise Content Management systems with Records Management capacity
Language
? Fluency in English (required).
? Fluency in French or another UN language (desirable).
Required Competencies:
? Judgement and Decision Making
? Analytical Thinking
? Technological Awareness
? Planning and Organizing
? Change Capability and Adaptability
? Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the
persons of concern to UNHCR (desirable).
Location:
The selected candidate will report to the Senior Archivist (Records Management).
Applications:
Interested applicants should submit their letter of motivation and Personal History Form (P11), including
testimonials/degrees/certificates to MANOUKIA@unhcr.org indicating �Associate Archivist (UNOPS)� in the
subject of the email.
Closing date for receipt of applications: Tuesday, 23 November 2015
