| Posting Title: | INTERN - Knowledge Management Support - 2 positions |
| Job Code Title: | INTERN - PROGRAMME MANAGEMENT |
| Department/Office: | UNITED NATIONS HUMAN SETTLEMENTS PROGRAMME |
| Duty Station: | NAIROBI |
| Posting Period: | 24 May 2016 - 07 June 2016 |
| Job Opening Number: | 61042 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Your application for this internship must include:
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
- List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations Agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The Management and Operations Division internship is for 3 months with a possibility for extension depending on the needs of the Organization.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
The Management and Operations Division internship is for 3 months with a possibility for extension depending on the needs of the Organization.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period. UN-Habitat is implementing the Archives and Records Management Programme and therefore needs 2 interns to carry out activities listed below.
Under the Supervision of Management and Operations Division the intern will:
- To participate in the processing of Archives according to established principles.
- To participate in identifying, digitizing and uploading relevant documents on past UN-HABITAT project documents to knowledge resource page on in-house electronic system.
- To assist in identification, listing, transfer and preservation of non-current records
- To participate in the appraisal, disposal and developing finding aids to ensure efficient access.
- To participate adding content in the intranet
- Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings
- Perform other duties as required
Under the Supervision of Management and Operations Division the intern will:
- To participate in the processing of Archives according to established principles.
- To participate in identifying, digitizing and uploading relevant documents on past UN-HABITAT project documents to knowledge resource page on in-house electronic system.
- To assist in identification, listing, transfer and preservation of non-current records
- To participate in the appraisal, disposal and developing finding aids to ensure efficient access.
- To participate adding content in the intranet
- Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings
- Perform other duties as required
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be �clients � and seeks to see things from clients� point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients� needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be �clients � and seeks to see things from clients� point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients� needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Bachelors degree in Information Sciences or related field preferred.
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Bachelors degree in Information Sciences or related field preferred.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
| DESCRIPTION DE FONCTION Fondation Olympique pour la Culture et le Patrimoine | |||||
| Fonction | : | Documentaliste | Mission ? Assure les t�ches de catalogage/indexation des archives photo et/ou vid�o produites � l�occasion des Jeux Olympiques de Rio 2016 Chaque employ� est responsable du bon fonctionnement de son d�partement/unit�/section et de la mise � jour de ses comp�tences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilit�s d�une autre nature que celles requises par la fonction peuvent �tre impos�es � chacun en fonction de circonstances particuli�res. | ||
| Statut | : | Temporaire | |||
| Taux d�occupation | : | 40%, 50%, ou 60 % selon un horaire pr�d�fini | |||
Principales responsabilit�s
Catalogage et indexation des archives photo et vid�o du CIO
- Catalogue et/ou indexe (de mani�re g�n�rale ou fine, selon le fonds concern�) les archives vid�o et/ou photo du CIO relatives aux Jeux Olympiques de Rio 2016. Les th�mes principaux seront les �preuves sportives et c�r�monies des Jeux olympiques, les activit�s du pr�sident et activit�s institutionnelles du CIO, les images des sponsors, l�organisation des JO et l�ambiance dans la ville.
- R�dige un titre ou une l�gende en fran�ais et en anglais.
- D�crit l�archive � l�aide des descripteurs issus de listes contr�l�es : th�matiques, personnes physiques / morales, g�ographiques, �v�nements, �preuve sportive etc.
- Est force de proposition dans l�am�lioration de la qualit� de l�indexation et des r�gles de catalogage.
- R�alise des contr�les qualit� personnels et/ou entre pairs.
- Rend compte de l�avancement des travaux au responsable Patrimoine Images / � l�archiviste dans une logique de suivi de la qualit� et de respect des d�lais.
Formation, comp�tences linguistiques et informatiques
- Bachelor HEG en information et documentation ou formation �quivalente.
- Exp�rience professionnelle dans un service d�archives audiovisuelles/photo et/ou un service de gestion des collections est un atout.
- Ma�trise de l�informatique (environnement PC ; Word et Excel 2010) et des logiciels de gestion des m�dias num�riques.
- Bonne connaissance et int�r�t pour le sport en g�n�ral et le Mouvement Olympique en particulier.
- Langues : fran�ais (langue maternelle) et anglais (niveau avanc�).
Comp�tences techniques, organisationnelles et personnelles
- Rigueur, esprit de synth�se, clart� dans la r�daction.
- Aptitude � mettre en pratique les principes contenus dans les r�gles de catalogage/indexation des images.
- Sens av�r� du service et souci du d�tail. Rigueur dans l�inscription des sources utilis�es.
- Endurance, capacit� � planifier son travail de mani�re autonome, en respectant les crit�res qualitatifs et quantitatifs.
- Capacit� � rester efficace dans un environnement changeant, � s�adapter positivement � de nouvelles t�ches, responsabilit�s ou personnes.
- Capacit� � interagir avec attention, efficacit� et professionnalisme face � tout type de personnes ; � cr�er un climat de confiance et � percevoir les besoins et les attentes de ses interlocuteurs.
- Connaissance des outils � Corporate � et suivi des r�gles d'utilisation internes (Livelink, Outlook, etc.).
Comportement et attitude
- Respect des valeurs olympiques et des r�gles de conduite internes et de toutes les instructions et proc�dures en place (s�curit� de l'information, Code d�Ethique, etc.).
- Attitude positive, ouverture d�esprit et esprit d��quipe.
- R�sistance au stress.
- Souci du travail bien fait.
- Rapidit� et fiabilit� dans l�ex�cution des t�ches confi�es.
- Collaboration et transfert des connaissances.
- Discr�tion et loyaut�.
| Date of issue:19-05-2015 | Closing date (Geneva time zone):31-05-2015 |
| Duty station:Geneva | Country:SWITZERLAND |
| Duty station status: | Accompanied status: |
| Duration:6 months | Mission dates: 01 June, 2015 - 27 November, 2015 |
| Category of Staff: Internship | Grade: |
| Vacancy No:IFRC00576 | |
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 189 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational ContextArchives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.
Job PurposePrepare the Communications Department�s historic photograph and video collection for off-site storage.
Job Duties and ResponsibilitiesAssess the physical condition of the photographs and videos and identify any requiring immediate conservation treatment.
Box the photographs and videos for shipment to off-site storage.
Enter brief descriptions of the photographs and videos into a database.
EducationBox the photographs and videos for shipment to off-site storage.
Enter brief descriptions of the photographs and videos into a database.
Partial or full completion of a university degree in one of the fields of Archives, Audio-visual, Communications, Social Science.
ExperienceResearch using audio-visual materials
Cataloguing audio-visual materials
Working with video databases and dealing with different video formats
Knowledge, skills and languagesCataloguing audio-visual materials
Working with video databases and dealing with different video formats
Fluency in English
Fluency/ working knowledge in French, preferred
Competencies and valuesFluency/ working knowledge in French, preferred
Accountability
Professionalism
Teamwork
Communication
Innovation
CommentsProfessionalism
Teamwork
Communication
Innovation
Applicants may be requested to complete written exercises and/or be interviewed.
The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education.
The basic intern must meet the following criteria:
- Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship.
Remuneration:
- A daily allowance is paid to interns for each day worked at the IFRC at the end of each month (75CHF per day worked).
- Costs and arrangements for travel, visas, accommodation, insurance and living expenses are the sole responsibility of interns themselves.
The selected candidates will be interviewed by telephone.
The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education.
The basic intern must meet the following criteria:
- Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship.
Remuneration:
- A daily allowance is paid to interns for each day worked at the IFRC at the end of each month (75CHF per day worked).
- Costs and arrangements for travel, visas, accommodation, insurance and living expenses are the sole responsibility of interns themselves.
The selected candidates will be interviewed by telephone.
The Federation is an equal opportunity employer.
