Archives Intern (2 positions)
BackgroundThe International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational Context Archives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.
The Federation is looking to hire an archival studies student for 13 weeks to work on an archival arrangement and description project. The project will be suitable for a student going into the second year of archives studies. The student must be able to read French, as some of the records are only in French. The student will have to work fairly independently, and often with limited supervision.
- Appraise (in consultation with supervisor) records in storage to determine which should be transferred to the Archives. - Arrange and describe the records, and enter the descriptions into a database. - Assess the physical condition of the records and identify those requiring conservation treatment. - Re-box and re-file the records.
Completion of first year of archival studies.
Knowledge, skills and languages
Must be able to read French. Ability to speak French is useful but is not essential.
Competencies: Communication; Collaboration and Teamwork; Judgement and Decision Making; Creativity and Innovation; Values: Respect for Diversity; Integrity; Professionalism; Accountability
Applicants may be requested to complete written exercises and/or be interviewed. The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education. The basic intern must meet the following criteria: - Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship. Remuneration: - A daily allowance is paid to interns for each day worked at the IFRC at the end of each months (75CHF per day worked). - Costs and arrangements for travel, accommodation, visas, insurance and living expenses are the sole responsibility of interns themselves.
The Federation is an equal opportunity employer.
Job #150588
IT Analyst, Information Management Services Information Management and Technology Professional & Technical GE Washington, DC Local Hire English [Essential] 24-Apr-2015
Minimum Education/Experience: Master's degree with 2 years relevant experience or Bachelors Degree with a minimum of 4 years relevant experience.
Preferred Education/Experience:
MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
Required Competencies::
Client Understanding and Advising - Looks at issues from the client�s perspective and takes action beyond normal expectations to ensure client satisfaction.
Learning Orientation - Stays abreast of new trends and developments in own specialty area, the broader industry, and exposes self to increasingly more challenging projects and opportunities to learn.
Broad Business Thinking - Maintains an in-depth understanding of the long term implications of decisions both for department and the client�s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data.
Strategic Information Management Planning - Researches IM methods, technology, practice, and policy needs for a significant work process. Provides input to strategic IM planning.
Archives and Records Management - Oversees the implementation of storage, protection and preservation plans and systems, helps to manage the storage service and facilities, and responds to formal requests for access.
Information Collections and Services - Provides professional information management services as an experienced analyst in a library or information resource center.
Information Management Services Systems - Implements and supports specialized IMS software and hardware. Supports development, testing, documentation and evaluation of new IMS systems and technology and identifies and assesses specific IMS systems and upgrades.
Information Management Services Governance - Monitors creation, organization and use of information resources and assists in the formulation, implementation and assessment of compliance with information management services related policies.
Lead and Innovate - Brings new and different insights.
Deliver Results for Clients - Contributes to delivery of results for clients on complex issues.
Collaborate Within Teams and Across Boundaries - Collaborates within team and across boundaries.
Create, Apply and Share Knowledge - Actively contributes to and readily applies WBG�s body of knowledge for internal and/or external client solutions.
Make Smart Decisions - Leverages available data and makes timely decisions.
Other Selection Criteria:
Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
Experience completing archival arrangement and description projects using the International Standard for Archives Description (ISAD(G)) or the Rules for Archival Description (RAD) is a requirement;
Knowledge and understanding of business processes and archives information systems; knowledge of web publishing systems and open source archival software a plus;
Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
Proven ability to complete large scale arrangement and description projects for fonds over 1000 linear feet.
Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
Sound theoretical and/or applied knowledge of archives database and information management systems.
Ability to make judgments on the archival value of the variety of documents and business records of the organization.
Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
Demonstrated interest in and understanding of the Bank Group's work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
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Preferred Education/Experience:
MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
Required Competencies::
Client Understanding and Advising - Looks at issues from the client�s perspective and takes action beyond normal expectations to ensure client satisfaction.
Learning Orientation - Stays abreast of new trends and developments in own specialty area, the broader industry, and exposes self to increasingly more challenging projects and opportunities to learn.
Broad Business Thinking - Maintains an in-depth understanding of the long term implications of decisions both for department and the client�s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data.
Strategic Information Management Planning - Researches IM methods, technology, practice, and policy needs for a significant work process. Provides input to strategic IM planning.
Archives and Records Management - Oversees the implementation of storage, protection and preservation plans and systems, helps to manage the storage service and facilities, and responds to formal requests for access.
Information Collections and Services - Provides professional information management services as an experienced analyst in a library or information resource center.
Information Management Services Systems - Implements and supports specialized IMS software and hardware. Supports development, testing, documentation and evaluation of new IMS systems and technology and identifies and assesses specific IMS systems and upgrades.
Information Management Services Governance - Monitors creation, organization and use of information resources and assists in the formulation, implementation and assessment of compliance with information management services related policies.
Lead and Innovate - Brings new and different insights.
Deliver Results for Clients - Contributes to delivery of results for clients on complex issues.
Collaborate Within Teams and Across Boundaries - Collaborates within team and across boundaries.
Create, Apply and Share Knowledge - Actively contributes to and readily applies WBG�s body of knowledge for internal and/or external client solutions.
Make Smart Decisions - Leverages available data and makes timely decisions.
Other Selection Criteria:
Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
Experience completing archival arrangement and description projects using the International Standard for Archives Description (ISAD(G)) or the Rules for Archival Description (RAD) is a requirement;
Knowledge and understanding of business processes and archives information systems; knowledge of web publishing systems and open source archival software a plus;
Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
Proven ability to complete large scale arrangement and description projects for fonds over 1000 linear feet.
Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
Sound theoretical and/or applied knowledge of archives database and information management systems.
Ability to make judgments on the archival value of the variety of documents and business records of the organization.
Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
Demonstrated interest in and understanding of the Bank Group's work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
