Records Management Officer - part time 3 days per week
Ref
60007379
Country
United Kingdom
City
London
Department
Banking
Business Unit
Financial Institutions
Closing date for applications
14 March 2016
The EBRD�s Trade Facilitation Programme (TFP) was developed to promote and facilitate international trade to, from and within central and eastern Europe, the Commonwealth of Independent States (CIS) and the southern and eastern Mediterranean (SEMED) region. Under the TFP, guarantees are provided to international commercial banks thereby covering the political and commercial payment risk of transactions undertaken by participating banks (issuing banks) in the EBRD�s countries of operations. At present there are 100+ Issuing banks in 24 countries participating in the Programme, working with over 800 confirming banks and their subsidiaries throughout the world. Issuing banks in the region participate in the Programme with total limits in excess of �1 billion.
Collection and safe-keeping of documents, reports, contacts and data provided by Issuing Banks, Confirming Banks and co-financing partners helps the programme team to analyse, report and monitor financed transactions.
Purpose of Job
This is an Administrative two year fixed term contract position
Background
The Records Management Officer will assist the Trade Facilitation Programme Team in the filing and safe-keeping of documentation of trade finance transactions facilitated under the programme. In addition, he/she will assist the Team in collecting and up-dating contact details, reports and data provided by clients and business partners of the TFP.
The Records Management Officer supports the TFP team in keeping records of up to 2,000 trade transactions p.a., financed by more than 100 TFP Issuing Banks in more than 20 EBRD countries of operation; in addition, he/she collects, up-dates and saves data provided by more than 800 correspondent banks and 2,000 business partners worldwide.
Accountabilities and Responsibilities
� Update of contact databases various formats
� Maintaining trade record database
� Sorting, labelling and recording records for medium to long term storage
� Implement and update the contact detail database for Confirming Banks
Essential Skills, Experience and Qualifications
� Skills in management of documentation and databases
� Good communication skills
� Ability to follow existing procedures and co-ordinate efforts with other team members
� Good interpersonal and proactive skills
� Fluent English, both written and spoken
Competencies and Personal Attributes
� Attention to detail and eye for accuracy
� Ability to cope well under pressure and a capacity for hard work
� Ability to work efficiently and cheerfully as part of a team
� Reliable, flexible and willing to work overtime as and when required
� Excellent interpersonal manner, including tact and diplomacy
� Ability to build effective working relationships with clients and colleagues in a multicultural environment.
This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.
Recruitment for this position will be on a local basis. Travel, relocation and expatriation benefits do not apply.
Diversity is one of the Bank�s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.
Position Details
Traineeship (Graduate level)
Reference
2015-118-TRA EXT
Function
The Information Management Services Division of the European Central Bank (ECB) is seeking
applicants for a traineeship in the Library team.
The Information Management Services Division is responsible for:
developing, maintaining and guiding the implementation of information management policies
and procedures, and providing records management services, including those in the area of
data protection;
managing the ECB's
physical and electronic archives and ensuring the disclosure of archived
information when required, as well as the disposal of information, in accordance with the ECB's
information retention policy;
managing the ECB's
library and providing staff with print and electronic publications and
information services;
supporting the further development of enterprise content management and coordinating the
selection of systems and tools for use in archives and library functions and for collaboration,
document and records management;
providing related functional training, maintenance services and support to the ECB, the
Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk
Board and the Single Supervisory Mechanism.
The Library Team is responsible for managing the ECB's
the following activities:
delivering high-quality information services to all Library users in an efficient and user-friendly
way in order to meet user-specific needs and enhance current awareness of new resources
available;
purchasing external published information resources in print and electronic format;
ensuring easy access to the Library collection and e-resources, including sharing Library
resources effectively;
maintaining a centralised budget for purchasing published information resources.
The successful applicants will be expected to contribute to the following main tasks:
developing and maintaining legal print and electronic resources;
providing legal reference services and general reference duties at the Library Reference Desk
using print and electronic resources;
raising awareness of available resources;
contributing to knowledge management projects, developing legal taxonomies and maintaining
the ESCB Legal Information System (ELIS);
organising and delivering induction sessions for newcomers.
Qualifications and experience
Applicants must have the following knowledge and competencies:
a bachelor's
experience of delivering legal information services;
advanced knowledge of legal databases for research purposes, including Lexis.com, Lexis
Library, Westlaw UK and EUR-Lex (although training can be provided);
a working knowledge of an integrated library management system would be an asset.
an advanced command of English;
a good knowledge of at least one other official language of the EU;
a working knowledge of MS Office, such as Word, Excel and PowerPoint;
ideally, knowledge of document management systems such as OpenText Livelink.
Competencies
The successful candidate will have the following behavioural competencies:
analyses large amounts of information quickly and accurately;
has excellent customer service skills;
works cooperatively with others to achieve common goals by adopting an open attitude, sharing
ideas and cooperating with team members;
is comfortable working without close supervision, but knows when to involve others;
prioritises tasks and pays attention to detail, even when under time pressure.
Closing Date for Applications:
21.05.2015
Further Information
Traineeship of four months, with the possibility of an extension to up to 12 months in total in the same
business area.
How to apply
Applications are to be made in English and submitted using our online application form. An
"Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise and a telephone interview.
Before applying, applicants should check that they meet the conditions set out in Article 3 of the rules
governing the traineeship programme:
http:// www.ecb.europa.eu/ecb/jobs/pdf/traineeship_programme.pdf.
Further information on the ECB's traineeships can be found at
https://www.ecb.europa.eu/ecb/jobs/apply/html/index.en.html.
Applicants are accepted from nationals of the Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months
of the selection decision.
The selection committee may place suitable candidates on a reserve list, from which candidates may
be appointed to similar positions in the same or another business area. It may also be decided to fill
the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the
reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed
accordingly if this happens.
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