Information Management Specialist (OpenText Content Server)
Reference: 2016-208-EXT
Closing Date for Applications: Wed, 7 Dec 2016
Functional area: Secretariat
Function:The Information Management Services Division (IMS) of the Directorate General Secretariat of the European Central Bank (ECB) is seeking an Information Management Specialist for its Information Management Solutions Team.
The IMS Division is responsible for:
The IMS Division is responsible for:
- developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection;
- managing the ECB�s physical and electronic archives and ensuring the disclosure of archived information when required, as well as disposing of information in accordance with the ECB�s information retention policy;
- managing the ECB library and providing staff with print and electronic publications and information services;
- supporting the further development of Enterprise Content Management (ECM) and coordinating the selection of systems and tools for archives and library management, as well as for collaboration, document and records management;
- providing related user training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board (ESRB) and the Single Supervisory Mechanism (SSM).
- coordinating and developing information management solutions, especially DARWIN (the ECB�s electronic documents and records management system, which is currently operating on Open Text Content Server 10 and is being updated to Open Text Content Server 16);
- designing and configuring business solutions, such as communities, reports and workflows in DARWIN;
- providing DARWIN user support;
- user community and training management.
- providing information, advice, tools and user support to ECB/SSM key users (including the ESCB and ESRB committees and secretariats) and key contact persons in other organisations using the ECB�s ECM platform DARWIN;
- providing specialist user support to Records Management Specialists, Librarians and Archivists at the ECB;
- resolving user issues/questions
- day-to-day communication with and support of user communities;
- designing and configuring (using DARWIN functionality) standard workflows, reports and customised web interfaces, etc.;
- collecting, evaluating and prioritising improvements to DARWIN or to other information management solutions;
- analysing requirements and process optimisations;
- designing, implementing, testing and delivering new functionalities requested by business areas, projects or committees/collaboration groups;
- testing maintenance releases and business continuity readiness for information management solutions, including collaboration with the Directorate General Information Systems;
- maintaining toolkits and knowledge databases for users and the IS Service Desk;
- monitoring and reporting on application functional support activities;
- selecting, implementing and supporting new information management solutions.
Qualifications and experience:Applicants must have the following knowledge and competencies:
- a bachelor�s degree (ideally in IT, business administration, information management or related fields);
- at least three years� recent full-time equivalent experience in the fields of information, knowledge, records, archives or library management, or a similar discipline;
- experience in the configuration, implementation and user support of Enterprise Content Management solutions;
- experience in business analysis and process optimisation would be an asset;
- experience with an Open Text Content Server platform would be an asset;
- working knowledge of standard MS Office applications (Word, Excel, PowerPoint);
- an advanced command of English with proven drafting ability;
- intermediate knowledge of at least one other official language of the EU.
Competencies:The successful candidate will have the following behavioural competencies:
- understands who his/her clients are and what their expectations are;
- ensures timely responses in order to serve clients;
- examines issues critically and adopts relevant approaches geared towards successful business solutions;
- manages his/her own workload independently, without burdening other team members unnecessarily;
- supports team members without assuming responsibility for their work;
- shares information and supports team members in the achievement of common goals;
- approaches projects with energy and drive;
- sees resistance and setbacks as opportunities to be overcome;
- generates agreed results within tight time frames;
- exceeds expectations even for challenging tasks.
Further Information:Fixed-term contract until 31 December 2019, which may be extended subject to individual performance and organisational needs.
Candidates from ESCB institutions and international organisations are also welcome to apply � i.e. an applicant�s current employer should be: (i) the national central bank of an EU Member State; or (ii) a European or international institution (e.g. the BIS, EBRD or IMF). Applicants must have a contract of employment with their current institution ending at least one year after the end of the proposed period of employment at the ECB. Applicants are encouraged to discuss their interest in being seconded to the ECB with their line management prior to applying. An ESCB/IO contract can be offered for 3 or 6 months, which may be extended up to a maximum of 36 months subject to individual performance and organisational needs.
Candidates from ESCB institutions and international organisations are also welcome to apply � i.e. an applicant�s current employer should be: (i) the national central bank of an EU Member State; or (ii) a European or international institution (e.g. the BIS, EBRD or IMF). Applicants must have a contract of employment with their current institution ending at least one year after the end of the proposed period of employment at the ECB. Applicants are encouraged to discuss their interest in being seconded to the ECB with their line management prior to applying. An ESCB/IO contract can be offered for 3 or 6 months, which may be extended up to a maximum of 36 months subject to individual performance and organisational needs.
The selection committee may place suitable candidates on a reserve list, from which candidates may be appointed to similar positions in the same or another business area. It may also be decided to fill the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed accordingly if this happens.
How to apply:Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/careers/newcomers/fixed-term/html/index.en.html.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/careers/newcomers/fixed-term/html/index.en.html.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
This position has been allocated to salary band: E/F
Information Management Specialist - Temporary Appointment - New York - P4
Job Number: 498772 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Temporary Appointment
Background:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does � in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life � in its social, political, economic, civic and cultural dimensions � her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens � addressing inequity � not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Job organizational context (Please outline the type of office this position is in, in addition to its supervisor) : This post will be in ITSS � ECM section, reporting to �Senior Project Manager, ECM (with dotted line responsibility to the Chief, KMS).
The Project's goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefits it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
Purpose for the job
Under the general guidance of the Senior Project Manager � ECM (with a dotted line responsibility to the Chief, ITSS-KMS), the Information Management Specialist is responsible for developing and implementing information management and governance policies, metadata and classification schemas, information architecture structures (focusing especially on user experience as well as other information management requirements), and other duties including revising and implementing information management policies and procedures focused on the management of electronic documents and records. The incumbent will be primary resource to create guidance and provide expert advice on best practices, techniques and promote adoption and mainstreaming of Enterprise Records and Content Management platforms. The incumbent will be responsible for working with others on the ECM team to establish and implement technical standards for both electronic and physical records. The incumbent will also be responsible for supporting and directing the technical architecture of the centralized solutions for Enterprise Records Management solutions including physical records management with rest of UNICEF's ecosystem (ERP and non ERP transactional systems and collaborative platforms) in conjunction with the ECM team. The incumbent will also support the socialization of UNICEF's ECM systems and procedures by communicating and linking them appropriately with business objectives across the organization, and engaging in appropriate organizational dialogue in in-person and online contexts.
Key functions, accountabilities and related duties/tasks (Please outline the key accountabilities for this position and underneath each accountability, the duties that describe how they are delivered. Please limit to four to seven accountabilities)
Summary of key functions/accountabilities:
The incumbent will work closely within the ITSS Division and with Information\Knowledge Management focal points in other divisions and offices to
1. Support development of strategy, policies, procedures and guidance.
Participate in requirements gathering, planning, evaluation and development of strategies for methods to use, share, manage and preserve/dispose of electronic documents. Take into account all relevant aspects of organizational strategy, including technology strategies, programme strategies, operational strategies, relevant input from other parts of the organization concerning risk management and business continuity, etc. Draft or support drafting of policies and procedures for ECM. Author supporting guidance, communications materials and documentation. Share appropriately, and lead or participate in organizational knowledge sharing and adoption strategy to promote their adoption. Assess and implement various software and automation enhancements to improve Document Management and Records Management within the organization's ECM systems. Support the development of Document and Records Management good practices based on lessons learned, in alignment with organizational strategies.
2. Develop, manage and maintain an enterprise information architecture for supporting document and records management in an electronic environment.
Develop and iterate enterprise information architecture, ensuring correspondence with user/business requirements. Support inclusion of the information architecture in the organization's ECM systems, as appropriate, through configuration and through work with developers. Maintain and update as required. Information architecture development should take into account requirements originating in all aspects of the organization's ECM work, as organized and supported within this team.
3. Develop and support the implementation of document and records management policies, procedures and guidance for both electronic and physical records.
Identify and document existing document/records processes, and take into account identified applicable regulatory document retention requirements. Collaborate with a variety of stakeholders to document, propose and implement business process improvements. Understand and take account of business-focused needs for content discovery, to support key organizational business processes. Set up, configure and implement hierarchical storage management within the organization's ECM systems, including both independently and by a developers. Propose required migration/ disposal strategies for any repositories/archives to be brought into this system. Support operationalization of electronic and physical record filing and disposition. Where required, coordinate and automate bulk scanning and capture to turn hard copy documents and physical records into properly stored electronic copies. Develop approaches to facilitate conversion of paper records to electronic records. Participate in the migration of any legacy records management applications to current UNICEF ECM systems. This work will require frequent management of software/system developers and technical experts.
4. Implement enterprise metadata and taxonomy standards for internal users.
Support the implementation of metadata and taxonomy standards, based on industry good practices, usability requirements, and any relevant work done previously/elsewhere within the organization. Take care to ensure correspondence between standards and user/business requirements. Apply these standards appropriately through ECM and related systems, through configuration, inclusion in standard templates, default application or auto-classification as feasible and appropriate. Maintain and update standards as required to accommodate emerging trends and changes in the organization's technology and business landscape.
Impact of Results (Please briefly outline how the efficiency and efficacy of the incumbent impacts its office/division and how this in turn improves UNICEF's capacity in achieving its goals)
The incumbent's efficiency and efficacy is an essential enabler for the use of ECM across the whole of UNICEF. By utilizing good practices, applying technical expertise, innovating and effectively promoting and guiding the update of effective information management, the incumbent's work will help the organization:
� Save costs, by avoiding duplication of content; reducing time required to generate, organize and store documents and records; and re-utilizing existing documented knowledge and enabling its transparent discovery, as appropriate, across the organization.
� Reduce risks, by helping ensure that essential documents and records are available to the organization, are not lost, are retained for the proper period and are then appropriately archived or disposed.
� Strengthen impact, by making it possible for staff to act on the basis of the 'single version of the truth', i.e. up-to-date policies and procedures, and the most recent documented research and knowledge shared internally.
� Provide the indispensable foundation for efforts at wider exchange of tacit knowledge (staff experience); without a strong basis of managed documentation, knowledge exchange efforts cannot succeed.
Competencies and level of proficiency required (please base on UNICEF Competency Profiles)
Core Values
? Commitment
? Diversity and inclusion
? Integrity
Core competencies
? Communication (III)
? Drive For Results (III)
? Working with people (III)
Functional Competencies:
? Applying Technical Expertise (III)
? Leading And Supervising (III)
? Planning And Organizing (III)
VI. Recruitment Qualifications
Education:
� An advanced university degree (Master's) in Archival Studies, Records and Information Management, Library Sciences, or related field(s) is required.
Experience:
� A minimum of eight (8) years of relevant experience in implementing Enterprise Content Management (including EDRM, web/intranet content management, KM and/or DAM) or related systems is required
� Strong experience developing and implementing policies, procedures, documentation and communication materials are required.
� Prior work experience in design, setup, and implementation of knowledge/information management systems is required.
� Prior work experience with taxonomy creation, management and application to information management systems is required.
� Previous hands on experience in electronic and physical records management along with usability/user-centered design is highly desirable.
� Working knowledge of windows OS, IIS web server, SharePoint is desirable.
� Good understanding of MS framework and tools is desirable.
Language Requirements:
Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
Opening Date 29 Aug 2016 Eastern Standard Time
Closing Date 13 Sep 2016 Eastern Standard Time
Information Management Specialist (Records Management)
Reference: 2015-278-EXT
Closing Date for Applications: Thu, 17 Dec 2015
Functional area: Secretariat
Function:The Information Management Services Division (IMS) of the European Central Bank�s Directorate General Secretariat is seeking an Information Management Specialist (Records Management) for its Information Management Policy & Records Management Team (IMP). In particular, the IMS Division is responsible for:
The Information Management Specialist (Records Management) will be responsible for ensuring that the current information held by the ECB is managed effectively, efficiently and consistently across the Bank in accordance with the ECB�s information management policies and guidance as well as the relevant international standards (including the International Standard for Records Management (ISO 15489)).
The successful applicant will be entrusted with the following main tasks:
- developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection;
- managing the ECB�s physical and electronic archives and ensuring the disclosure of archived information when required, as well as the disposal of information, in accordance with the ECB�s information retention policy;
- managing the ECB library and providing staff with print and electronic publications and information services;
- supporting the further development of enterprise content management and coordinating the selection of systems and tools for archives and library and for collaboration, document and records management;
- providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board and the Single Supervisory Mechanism.
The Information Management Specialist (Records Management) will be responsible for ensuring that the current information held by the ECB is managed effectively, efficiently and consistently across the Bank in accordance with the ECB�s information management policies and guidance as well as the relevant international standards (including the International Standard for Records Management (ISO 15489)).
The successful applicant will be entrusted with the following main tasks:
- providing advice, guidance and support on all matters relating to the management of documents and records by actively liaising with staff and management in assigned business areas;
- drafting and disseminating written guidance on document and records management topics;
- implementing the ECB�s filing and retention plan, including the mapping of folders to the ECB�s filing plan;
- reviewing, advising on and updating folder structures, metadata configurations and business area document and records management procedures;
- conducting monitoring activities, as well as reporting on compliance with the ECB�s information management policies, procedures and guidance;
- identifying information series in the business areas for which they are responsible and providing advice and guidance on their effective management;
- facilitating the controlled move of physical records to the custody of the ECB�s Archives;
- contributing to information management projects and initiatives;
- acting as Data Protection Coordinator and keeping abreast of data protection developments;
- sharing best practices and helping to achieve consistency across the IMP team.
Qualifications and experience:Applicants must have the following knowledge and competencies:
- a bachelor�s degree or equivalent, or higher, university qualification in records, archives or library management (or a very closely related discipline), or at least six years of relevant professional experience combined with professional training in records, archives or library management;
- at least three years recent full-time equivalent professional experience, in the field of archives, records or library management;
- knowledge of records management principles and practices;
- knowledge and experience of electronic document management system(s), ideally Open Text �Content Server�;
- awareness of and interest in the role and functioning of the ECB would be an asset.
- an advanced command of English;
- a good knowledge of at least one other official language of the EU;
- a working knowledge of MS Office, in particular Word, Excel and PowerPoint.
Competencies:The successful candidate will have the following behavioural competencies:
- analytical skills � an ability to analyse the information aspects within business processes;
- communication skills (oral and written) � communicating effectively to people with a variety of backgrounds and at different professional levels thereby ensuring clear and common understanding;
- customer handling skills� providing timely and high quality services to (predominantly internal) customers in order to help promote good information management at the ECB;
- team-working skills �Working co-operatively with others in the Division and the Team to achieve common goals by adopting an open attitude and sharing ideas in order to facilitate good information management at the ECB;
- adaptability - ability to adapt to different situations and responsibilities, new concepts, teams and working methods and ability to modify own patterns of behaviour;
- seeks opportunities for improvement, taking action where appropriate and initiating new and better ways of doing things;
- achieves objectives in line with agreed standards and deadlines, tracks progress and manages workload independently, whilst keeping the line manager fully informed and involving others by raising, or escalating, issues when appropriate;
- handles sensitive information in a discreet manner, thereby respecting confidentiality rules.
Further Information:Fixed-term contract of 12 months, which may be extended subject to organisational needs and individual performance.
To further enhance the diversity of its workforce, the ECB particularly encourages applications from male candidates.
To further enhance the diversity of its workforce, the ECB particularly encourages applications from male candidates.
The selection committee may place suitable candidates on a reserve list, from which candidates may be appointed to similar positions in the same or another business area. It may also be decided to fill the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed accordingly if this happens.
How to apply:Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/careers/newcomers/fixed-term/html/index.en.html.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
The recruitment process may include a pre-screening exercise, a written exercise, a presentation and interviews.
Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/careers/newcomers/fixed-term/html/index.en.html.
Applications are accepted from nationals of Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
This position has been allocated to salary band: E/F
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The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Services of the Language, Documentation and Information Management Division. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
General Functions Under the supervision of the Chief, Official Documents and Records, the incumbent will manage and administer the WTO Central Registry of Notifications (CRN) and all associated services; updating and maintaining the registry database in co-ordination with staff in the Documents Management, Monitoring and Production Section. The incumbent will perform the following functions: 1. Receive and process all notifications submitted by Members for inclusion in the CRN and act as a focal point for enquires and information on notifications. 2. Provide relevant information and support services to Members and liaise with divisional representatives in the Secretariat on notification issues. 3. Index notifications entered in the registry database according to their content and specific trade/product coverage. 4. Update, modify or correct value lists and notification requirements in conjunction with divisional representatives. 5. Produce periodic reports and statistics on the state of notifications for both Members and the Secretariat; remind Members of their obligations to notify and, in conjunction with the division concerned, request outstanding information from Members who have not fulfilled their notification requirements. 6. Supervise the work of the CRN assistant and provide training and instruction. 7. Participate in ongoing discussions on the future evolution of the notification process within the WTO Secretariat. 8. Undertake any other administrative and/or data management activities as required. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
REQUIRED QUALIFICATIONS | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Education: An advanced university degree in library science / information management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing information materials and records according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval. A sound understanding of the principles of indexing. Knowledge of the Harmonized System and other product classifications would be an asset. Excellent interpersonal and communication skills. The ability to work as part of a team is essential. The following interpersonal capabilities are required: relate to and build relationships with colleagues; communicate information in a clear way and understand information; present technical facts to knowledgeable specialised audiences; work as a member of a team, relating to others, while working independently to achieve his/her objectives. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Work Experience: Minimum two years' relevant experience. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Languages: Excellent command of English, both oral and written is required. A good working knowledge of French and/or Spanish would be an asset. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional Information: Only applications from nationals of WTO Members will be accepted. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 18 months, and may subsequently be called upon as and when the need arises for additional resources. _____________ OFFICE(15)/89 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Function Information Management Specialist | : | Mission ? Help to ensure the availability, integrity and optimum use of the IOC�s internal information and knowledge. ? Ensure optimum integration between information management and applications. Each employee is responsible for the smooth running of his or her section and for keeping his or her competences up to date in line with the IOC�s training policy. In addition, each employee may be asked to take on responsibilities other than those required by the job if particular circumstances so require. | |||
| Status | : | Temporary | |||
| Activity level | : | 100% | |||
Main responsibilities
- Contributes to the management of key information for the organisation and is responsible for optimising and progressing its management in line with strategy developments and business needs.
o Manages the legal and financial information (contracts, invoices, etc.).
o Manages the reference information.
o Conducts regular analyses and proactively proposes developments and solutions.
o Manages the flows of incoming and outgoing information.
- Acts as the contact point for the departments on information and knowledge management matters in order to provide them with optimum support.
- Takes part in the unit�s projects and activities and contributes to their management; prepares roadmaps; plans and follows up deliverables.
- Contributes to the definition, dissemination and adoption of best practices in the area of information and knowledge management.
- Contributes to the processing of information entrusted to enable the IOC to make use of this in the framework of its activities.
Education; language and IT competences
- Information and knowledge management training (university degree, HES or equivalent).
- Meaningful and relevant experience in the field of information and knowledge management (three years), and in particular records management.
- Experience of project management.
- Experience of using content management tools such as LiveLink and SharePoint.
- Knowledge of other platforms � portals and extranets � would be an asset.
- Good knowledge of new trends in both technology and services, with a strong ability to adapt, would be an asset.
- Excellent written and spoken knowledge of French and English.
Technical, organisational and personal competences
- Strong professional ethics; excellence; discretion; diplomacy, tact and loyalty. Respect for the confidentiality of sensitive information.
- At ease working in a team; ability to work in a dynamic environment and maintain team spirit, whilst respecting deadlines; spirit of cooperation and transfer of knowledge.
- Sense of initiative and service orientation.
- Ability to organise personal schedule in response to differing demands.
- Attention to detail. Keen sense of priorities to ensure efficient management of deliverables; diligence in following through the tasks entrusted.
- Precision, speed and efficiency in executing the tasks entrusted. Flexibility with regard to working hours and ability to cope with stress.
- Ability to play an active part in setting common objectives, get involved and respect the contributions of all team members.
- Excellent command of the institutional tools and respect for the internal usage rules (LiveLink, Outlook, etc.).
Behaviour and attitude
- Respect for the Olympic values and internal rules of conduct, and all the instructions and procedures in place (information security, Code of Ethics, etc.).
- Collaboration and transfer of knowledge.
- Autonomy and sense of initiative.
- Positive attitude, open-mindedness, enthusiasm.
- Service orientation and sense of interpersonal relations; ability to consider interpersonal differences as an added value and to interact constructively with all types of people.
