Posting Title: INTERN - INFORMATION MANAGEMENT (Document / Knowledge Management)
Job Code Title: INTERN - INFORMATION MANAGEMENT
Department/Office: OFFICE OF HUMAN RESOURCES MANAGEMENT
Duty Station: NEW YORK
Posting Period: 04 November 2016 - 18 November 2016
Job Opening Number: 16-Documentation and Information -DM OHRM-68938-R-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                    


Special Notice
The Compensation and Classification Section is offering intern positions for a two-month period starting January 2017 (subject to the candidate's availability and school schedule) with an opportunity of extension up to six months. Please indicate in your cover letter the period for which you will be interested. The internship is UNPAID and full time.

Interns work five days per week (35 hours) under the supervision of a staff member.

� It is IMPERATIVE that your cover letter addresses the following details:

(1) Title of the degree currently being pursued by the applicant and the specific subjects taken;

(2) Expected graduation date from the degree programme that the applicant is enrolled in;

(3) The applicant's objectives for undertaking an internship with the Compensation and Classification Section and how the internship fits within their career plan;

(4) The applicant's availability for the internship: Commencement and end date.

� In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. Your application will be evaluated based on the information provided in the PHP and not on any attachments.
Org. Setting and Reporting
The position is located in the Compensation and Classification Section of the Human Resources Policy Service in the Office of Human Resources Management.

The Section is seeking interns interested in gaining professional, hands-on experience in records and document management and digitization, as well as to understand the substantive processes behind compensation and/or job classification as well as obtaining a deep understanding of organizational structures and salary survey methodology.
               
Responsibilities
Interns are expected to perform some of but not limited to the following tasks under the supervision of a HR Officer and guidance from office staff:

�Research, analyze and evaluate compensation and classification documentation to determine its validity and life-cycle;
�Assist in the digitization and distribution of documentation taking into consideration retention schedules;
�Process and/or catalogue archival collections;
�Assist in the ongoing maintenance of content management systems, including updating the Section�s internal and external website pages;
�Develop an inventory of documentation to be retained, recording them in the office databases and shared drives;
�Participate in record-keeping improvement projects and make recommendations on data master;
�Evaluate adequacy of existing records management and reference tools;
�Perform other related duties, as required.
Competencies
Applicants must demonstrate a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter of the United Nations. Applicants must have strong analytical skills. The following competencies must be demonstrated:

Professionalism: Have knowledge of information management, archives and records. Ability to apply evaluative skills and conduct independent research and analysis. Ability to demonstrate conceptual, analytical and information management trends. Ability to manage complex records and information preservation and description including updating content into web based platforms Ability to conduct research and provide recommendations on records management, including digital record-keeping, and record preservation. Knowledge of electronic data.

Communication: Applicants must have the ability to speaks and write clearly and effectively; listen to others, correctly interpret messages from others and responds appropriately; asks questions to clarify, and exhibit interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.

Planning & Organizing: The Classification and Compensation intern is expected to develop clear goals that are consistent with agreed strategies; identify priority activities and assignments; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; monitor and adjust plans and actions as necessary; and use time efficiently.
               
Education
To qualify for this internship the following conditions must be met:
1. Applicants must:
(a) be enrolled in a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field graduate programme; or
(b) be enrolled in the final academic year of a library science, archives, knowledge or document management, communications, information science, media studies, human resources, or related field bachelor's degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree in library science, archives management, knowledge or document management, communications, information science, media studies, human resources, or related field, as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.


2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar. Have knowledge of digitization processes. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional work experience for participation in the programme. Experience in managing digital records is an advantage.
Languages
English or French are the working languages of the United Nations. For the internship advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment
Potential candidates will be contacted by the hiring manager directly for further consideration.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.

Records Management Specialist, P-3, #99343, ITSS - New York HQ


Job Number: 498748 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Fixed Term Staff

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position
Under the direction of the Senior Project Manager, the incumbent of this post will:
  • Implement and lead the development and rollout of the  Enterprise Content Management (ECM).
  • Lead the implementation of the records management stream of the project in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation.
  • Develop, implement, and maintain organization wide classification scheme, controlled vocabulary and retention schedules
  • Communicate with key stakeholders to proactively ensure organizational understanding of the interrelationship of records and business processes
  • Provide any training to staff in accessing and managing records of any form or media.
  • Support Senior Project Manager in implementation of the ECM project.
  • Perform other duties as required.
Key Expected Results

1. Operational functions
  • Operationalizes and implements organizational guidelines, as defined by the ECM project that support teams regarding the identification, preservation, collection, processing, and review of information.  Ongoing program-related activities would include the design, delivery, and provision of advisory and operational support of ECM program services.
  • Manages records intake, release, destruction, and access procedures for the NYHQ departments and field offices; ensures compliance with policies, and ensures completion of the process. Responds to questions, and provides instruction and training as needed.
  • Manages classification of large information collections in the data centers, case rooms, file cabinets, offsite storage facilities, or wherever recorded information may be found.
2. Efficiency management and reporting
  • Using a data driven focus develops a process improvement process that leads to a positive and measurable impact on space management where there are housing costs, including electronic storage.
  • Identifies a continuous performance and quality improvement effort and monitoring and reporting system. Regularly reports the status of performance and quality improvement efforts and impacts.
3. Communication
  • Communicates regularly with Senior Project Manager - ECM to ascertain the status of activities to ensure information is managed accurately and appropriately.
  • Provides direction and support for all staff regarding various information governance questions along with liaising with other internal / external users.
  • Develops and provides trainings for personnel on a variety of information governance topics.
  • Ensures the quality, consistency and appropriateness of communication materials that are developed, produced, and disseminated to staff members. 
  • Provides necessary support and insights on developing records and information management social medial and supplier communication strategy.
4. Partnership, coordination and collaboration
  • As required, under direction of the Senior Project Manager - ECM, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization.
 Qualifications of Successful Candidate
  • An advanced university degree (Master's) in Archival Studies, Information Sciences, or a directly related field(s) is required.
  • A minimum of five (5) years of relevant experience at the national or international levels in information management, records management, and project management or other relevant areas is required.
  • Prior experience with large scale digitalization projects is considered is desired.
  • Prior experience in understanding of international development issues is an asset.
  • Prior experience working with a multilateral or UN organization is highly desirable.
  • Fluency in English (written & verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, Russian and Spanish) is considered an asset.

Competencies of Successful Candidate
  • Communicates effectively to varied audiences, including during formal public speaking.
  • Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
  • Able to work effectively in a multi-cultural environment.
  • Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
  • Demonstrates, applies and shares expert technical knowledge across the organization.
  • Ensures that team or department follows relevant company policies and procedures. 
To view our competency framework, please click here. 
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date 25 Aug 2016 Eastern Standard Time
Closing Date 13 Sep 2016 Eastern Standard Time
ACP/REC - Information Management Contractual � Temporary Term Contractual (TTC)-1600001963

Description

 
USA

ACP/REC

Information Management Contractual � Temporary Term Contractual (TTC)

TERMS OF REFERENCE


Background

Established in 1959, the Inter-American Development Bank (�IDB� or �Bank�) is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.
 
The Records Management Section (REC) is looking for an Information Management (IM) professional. The REC Section is responsible for the Records Management program at the Inter-American Development Bank Group (IDBG) which covers the development of IM policies/guidelines, the functional management of IM systems, the delivery of IM support to the business units, and the management of physical Archives. The REC Section is currently involved in the deployment of a new document and records management platform based on Microsoft SharePoint and Office 365. The REC Section is also looking more broadly at the improvement of IM governance, processes and tools across the organization which aims to become more digital.
 
Consultancy Objectives
 
� Deployment of the new document and records management platform.
� Review and establishment of the IM framework.
� Provide support in the Implementation of IM policies

Main Activities
 
The successful candidate will work in the following areas: 

1. Deployment of the new document and records management platform: 
  a. Design information architectures for units in the corporate side of the organization. 
  b. Undertake training, communication and promotional activities to increase buy-in.
2. Review and establishment of the IM framework:
  a. Review existing policies, roles and responsibilities, and guidelines based on organization needs and latest market trends in IM.
  b. Support the review and approval of new policies and guidelines
  c. Contribute to the promotion of the new IM governance framework.
3. Support the  implementation of IM policies:
  a. Support the implementation of the records retention schedules.
  b. Raise awareness and increase compliance with IM polices including public access to information.
 
4. Other duties
  a. Contribute to the day-to-day activities of the section as required.
  b. Perform other duties as assigned.

Qualifications

 
� Academic Degree/ Level & Years of Professional Work Experience: Bachelor�s degree in Information Management, Records Management, Archival, Library Science or related fields and a minimum of two years of work experience or the equivalent combination of education and experience in Information Management.
� Areas of expertise:
? - Knowledge of and experience with the concepts, principles and practice of information, document, records and archives management, including disclosure of information and electronic as well as paper records.
? - Experience in using an electronic document and records management system in a medium to large-sized organization; experience in implementing and supporting an Electronic Document and Records Management System would be very advantageous.
? - Experience with the definition and drafting of IM policies and guidelines.
? - Experience in managing change processes would be an asset.
? - Experience with SharePoint and Office 365 is a plus.
� Skills:
? - Advanced proficiency in the use of Microsoft Office suite (Outlook, Word, Excel, PowerPoint, etc.).
? - Excellent interpersonal and communication skills.
? - Solid organizational skills including attention to detail and multi-tasking skills.
? - Ability to work independently and collaboratively as well as being able to take coordination roles.
� Languages: Fluency in English. Proficiency in Spanish desirable but not a requirement.
 
Characteristics of the Consultancy

� Consultancy category and modality: Temporary Term Contractual Monthly (TTC)
� Contract duration: 1 year, renewable up to 18 months
� Place(s) of work: IDB Headquarters at Washington, D.C. United States of America
� Responsible person: Section Chief Records Management

Payment and Conditions: Compensation will be determined in accordance with Bank�s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.
 
Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded
 
Consanguinity: Pursuant to applicable Bank policy, candidates with relatives (including the fourth degree of consanguinity and the second degree of affinity, including spouse) working for the Bank as staff members or Complementary Workforce contractuals, will not be eligible to provide services for the Bank.
 
Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.

Primary Location

: HQ-US-Washington DC

Closing Date

: Ongoing

Contact Name - External

: Jobs Online

Contact Email - External

: jobsonline@iadb.org

Records Manager - DHR, Consultant, NYHQ



Job Number: 494015 |
Location: Division of Human Resources, UNICEF NYHQ
Work Type : Consultancy

About UNICEF
UNICEF was established in 1949. UNICEF promotes the rights and wellbeing of every child, in everything we do.  Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. UNICEF has some 11,600 staff in more than 145 countries.


BACKGROUND

UNICEF, and specifically the Division of Human Resources (DHR), currently holds large amounts of records. Some are electronic, but most are in paper-based document form, which are neither properly filed nor securely managed through to appropriate retention and disposal. Most of the information is held in unstructured form i.e. paper-based files including staff Official Status Files (a quarter of all global files are located in a single file room in New York, the balance are located in filing cabinets in distributed offices in 145 countries); locked inside end-users' desktops; embedded in the email system; and more general reference documents uploaded to intranet document repositories.  All this creates a significant challenge for overall information governance, risk mitigation, and the practical challenge of staff that create and need to use, refer to, and reuse, information in these documents and records.
In this regard, UNICEF has embarked on an organization-wide information, document and record management initiative; under which HR record management was positioned as the leading sub-project which now has been implemented in 2015.  The HR record management system is beginning to mitigate the aforementioned risks and enable the easy and access-controlled search, retrieval and access to relevant parts of the official electronic records by multiple people whose actions is being automatically tracked, and will be tightly integrated with core HR systems, e.g.,  SAP (VISION), PageUp Talent Management system and Neocase Case Management system.


Terms of Reference / Deliverables
Given the above context, UNICEF is seeking a Records Manager, under a consultancy, to deliver the following:
  1. Lead the maintenance of HR's Records Management (Gimmal) implementation � and update as required -- in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation.
  2. Maintain the records management system classification scheme. Develop, maintain and update organizational retention schedule for new HR records. Communicate with key stakeholders to proactively ensure organizational understanding of the interrelationship of records and business processes.
  3. Lead the Field Office digitalization project and provide guidance and support to UNICEF Field Offices regarding digitization and Records Management.  Manage Field Office digitization team.
  4. Provide technical and other support to the Human Resource function to digitize the Official Status Files of local staff in country offices while maintaining the highest standard of accuracy, efficiency, and security.  Ensure the completion of the digitization of the remaining ("delta") OSF of International Professional staff and NYHQ General Service staff.
  5. Provide support to the development and implementation of other Human Resources records including Executive and Legal records.
  6. Provide support to the implementation of the Continuing Appointment project by ensuring that that the required data and documentation is captured in Talent Management and SAP VISION systems. 
  7. Support Talent Management project management. Provide Talent Management system training for UNICEF Field Office and support for system users. Support promotion and information campaign including design of the promotion materials. Serve as web developer support for Talent Management project.
  8. Provide any training to staff in accessing and managing records.  Provide support to users and IT in troubleshooting issues and proposing solutions.
Qualifications
  • Candidate undertaking the assignment should have a minimum of six (6) years of experience in Information Management and Project Management or Human Resources related projects for the United Nations system or other international organizations.
  • A relevant advanced university degree, or equivalent professional work experience combined with a university degree in a related field.  A first level university degree in combination with qualifying experience may be accepted in lieu of the advance university degree.
  • Experience with Records Management system based on SharePoint preferably with Gimmal platform.  And also experience with large scale digitization projects in the international environment.
  • Hands on experience in conducting training on IT System and Human Resource business processes in the United Nations context.
  • Experience with SharePoint including design and development of web pages and sites.
  • Ability to present highly complex arguments, information and ideas in an easy to understand and memorable fashion.
  • Technical skills and experience in Web design, for example, using html, CSS, JavaScript, PHP, MySQL, Bootstrap
  • Other technical skills including design using Adobe Package (Photoshop, Illustrator, InDesign).
  • Knowledge of and experience with the ERP systems

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
Information Management Assistant (Temporary Job Opening), G6 (Temporary Job Opening)
INFORMATION MANAGEMENT ASSISTANT
Office of Legal Affairs
NEW YORK
8 September 2015-15 September 2015
15-IMA-OLA-47871-J-NEW YORK (T)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
 
Special Notice
This position is available for a period of six months with possibility of extension.

Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.

"Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat."

Notes:

� A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further �stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013�� Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

� Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

� Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

� While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

� The expression �Internal candidates�, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

� Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

� For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

� The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Org. Setting and Reporting
This position is located in the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Principal Information Management Assistant.
Responsibilities
Under the direct supervision of the Principal Information Management Assistant of the Archive Unit, the Information Management Assistant will be responsible for the following
duties:

� Analyze and prepare records for digitization; apply classification to records for filing, access and retrieval.
� Assist Legal Officers in research queries and retrieval of records and archives.
� Manage physical and digital records according to their file plan.
� Update and manage the records� database and the shared drive.
� Facilitate and prepare inactive records for transfer the Archives and Records Management Section (ARMS) using the eForm.
� Provide outreach to OLA staff on recordkeeping practices and legal research tools.
� Assist in the development of OLA�s records management policy and practice; assist in the development of OLA�s retention schedule.
� Identify record sensitivity levels to ensure secure storage.
� Maintain documentation of archives and records management practices within OLA.
Competencies
PROFESSIONALISM: Knowledge of archive and record management best practice;
Ability to undertake independent research, identify and assess issues and develop accurate retrieval tools for relevant records; Ability to work under pressure and apply practical problem-solving skills as needed. Extensive knowledge of the United Nations policies and procedures for information management. Knowledge of computer software relevant for application to archives, library, documentation and recordkeeping is required. Ability to identify clients' needs and matches them to appropriate solutions. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school or equivalent diploma. Training in archives and records management is required.
Work Experience
A minimum of seven years of experience in archives, records management and related area is required. Relevant experience within the United Nations common system is desirable. Experience with managing legal records is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS
ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2
ASSOCIATE INFORMATION MANAGEMENT OFFICER
Counter-Terrorism Committee Executive Directorate
NEW YORK
9 June 2015-8 August 2015
15-IMA-CTED-43917-R-NEW YORK (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
 
Special Notice
The funding for this position is of a temporary nature.

Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
This position is located in the Counter-Terrorism Committee Executive Directorate (CTED), set up to support the Security Council's Counter-Terrorism Committee. The incumbent reports to the Head of Administration, Administration & Information Office, CTED.
Responsibilities
Under the overall supervision of the Head of Administration, the incumbent will:

1. Manage and maintain CTED�s Electronic Document and Records Management System (EDRMS) and UniteDocs;
2. Provide guidance and support for the use of the EDRMS;
3. Ensure electronic record keeping system standards and compliances are met;
4. Manage document retention schedule and liaise with records-creating offices on the transfer and/or disposal of records;
5. Troubleshoot and resolve user problems;
6. Evaluate adequacy of existing records management and reference tools and support the deployment of newer related systems;
7. Research, analyze and evaluate new applications of information technology relevant to information and document management and make recommendations for their deployment;
8. Maintain and update the of content on the CTED intranet, website and secure document tracking site (eRoom and UniteConnections) in keeping with CTED information management and dissemination model;
9. Manage system upgrades and migration for digital archives databases;
10. Ensure that both restricted and non-restricted online information is appropriately arranged and secured;
11. Provide assistance with periodic system upgrades and problem-solving;
12. Perform any other duties as required.
Competencies
Professionalism:
Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
An advanced university degree (Master's degree of equivalent) in computer science, information systems, systems development or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

A first-level degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Work Experience
A minimum of two years of progressively responsible experience in information management, web-related development and implementation and maintenance of information systems or related area is required.

No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination, United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.