Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks:
Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives.
Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization's archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards.
Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content. Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization.
Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability.
Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit�s knowledge-preserving and sharing function.
