Jobs Info

Posting Title:	INFORMATION MANAGEMENT OFFICER
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	UNITED NATIONS OFFICE AT GENEVA
Duty Station:	GENEVA
Posting Period:	29 December 2016 - 27 January 2017
Job Opening Number:	16-Information Management Systems-UNOG-71970-R-Geneva (X)
Staffing Exercise	N/A

Posting Title:	Associate Information Management Officer
Job Code Title:	ASSOCIATE INFORMATION MANAGEMENT OFFICER
Department/Office:	OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station:	NEW YORK
Posting Period:	22 September 2016 - 20 November 2016
Job Opening Number:	16-Information Management Systems-DM OCSS-63108-R-New York (X)
Staffing Exercise	N/A

Information Management Specialist - Temporary Appointment - New York - P4

Job Number: 498772 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Temporary Appointment

Background:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does � in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life � in its social, political, economic, civic and cultural dimensions � her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens � addressing inequity � not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.


Job organizational context (Please outline the type of office this position is in, in addition to its supervisor) : This post will be in ITSS � ECM section, reporting to �Senior Project Manager, ECM (with dotted line responsibility to the Chief, KMS).
The Project's goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefits it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations.     These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.


Purpose for the job
Under the general guidance of the Senior Project Manager � ECM (with a dotted line responsibility to the Chief, ITSS-KMS), the Information Management Specialist  is responsible for developing and implementing information management and governance policies, metadata and classification schemas, information architecture structures (focusing especially on user experience as well as other information management requirements), and other duties including revising and implementing information management policies and procedures focused on the management of electronic documents and records.  The incumbent will be primary resource to create guidance and provide expert advice on best practices, techniques and promote adoption and mainstreaming of Enterprise Records and Content Management platforms. The incumbent will be responsible for working with others on the ECM team to establish and implement technical standards for both electronic and physical records. The incumbent will also be responsible for supporting and directing the technical architecture of the centralized solutions for Enterprise Records Management solutions including physical records management with rest of UNICEF's ecosystem (ERP and non ERP transactional systems and collaborative platforms) in conjunction with the ECM team. The incumbent will also support the socialization of UNICEF's ECM systems and procedures by communicating and linking them appropriately with business objectives across the organization, and engaging in appropriate organizational dialogue in in-person and online contexts.


Key functions, accountabilities and related duties/tasks (Please outline the key accountabilities for this position and underneath each accountability, the duties that describe how they are delivered. Please limit to four to seven accountabilities)


Summary of key functions/accountabilities:
The incumbent will work closely within the ITSS Division and with Information\Knowledge Management focal points in other divisions and offices to

1. Support development of strategy, policies, procedures and guidance.
Participate in requirements gathering, planning, evaluation and development of strategies for methods to use, share, manage and preserve/dispose of electronic documents. Take into account all relevant aspects of organizational strategy, including technology strategies, programme strategies, operational strategies, relevant input from other parts of the organization concerning risk management and business continuity, etc. Draft or support drafting of policies and procedures for ECM. Author supporting guidance, communications materials and documentation. Share appropriately, and lead or participate in organizational knowledge sharing and adoption strategy to promote their adoption. Assess and implement various software and automation enhancements to improve Document Management and Records Management within the organization's ECM systems. Support the development of Document and Records Management good practices based on lessons learned, in alignment with organizational strategies.


2. Develop, manage and maintain an enterprise information architecture for supporting document and records management in an electronic environment.
Develop and iterate enterprise information architecture, ensuring correspondence with user/business requirements. Support inclusion of the information architecture in the organization's ECM systems, as appropriate, through configuration and through work with developers. Maintain and update as required. Information architecture development should take into account requirements originating in all aspects of the organization's ECM work, as organized and supported within this team.


3. Develop and support the implementation of document and records management policies, procedures and guidance for both electronic and physical records.
Identify and document existing document/records processes, and take into account identified applicable regulatory document retention requirements. Collaborate with a variety of stakeholders to document, propose and implement business process improvements. Understand and take account of business-focused needs for content discovery, to support key organizational business processes. Set up, configure and implement hierarchical storage management within the organization's ECM systems, including both independently and by a developers. Propose required migration/ disposal strategies for any repositories/archives to be brought into this system. Support operationalization of electronic and physical record filing and disposition. Where required, coordinate and automate bulk scanning and capture to turn hard copy documents and physical records into properly stored electronic copies. Develop approaches to facilitate conversion of paper records to electronic records. Participate in the migration of any legacy records management applications to current UNICEF ECM systems. This work will require frequent management of software/system developers and technical experts.


4. Implement enterprise metadata and taxonomy standards for internal users.
Support the implementation of metadata and taxonomy standards, based on industry good practices, usability requirements, and any relevant work done previously/elsewhere within the organization. Take care to ensure correspondence between standards and user/business requirements. Apply these standards appropriately through ECM and related systems, through configuration, inclusion in standard templates, default application or auto-classification as feasible and appropriate. Maintain and update standards as required to accommodate emerging trends and changes in the organization's technology and business landscape.

Impact of Results (Please briefly outline how the efficiency and efficacy of the incumbent impacts its office/division and how this in turn improves UNICEF's capacity in achieving its goals)

The incumbent's efficiency and efficacy is an essential enabler for the use of ECM across the whole of UNICEF. By utilizing good practices, applying technical expertise, innovating and effectively promoting and guiding the update of effective information management, the incumbent's work will help the organization:
� Save costs, by avoiding duplication of content; reducing time required to generate, organize and store documents and records; and re-utilizing existing documented knowledge and enabling its transparent discovery, as appropriate, across the organization.
� Reduce risks, by helping ensure that essential documents and records are available to the organization, are not lost, are retained for the proper period and are then appropriately archived or disposed.
� Strengthen impact, by making it possible for staff to act on the basis of the 'single version of the truth', i.e. up-to-date policies and procedures, and the most recent documented research and knowledge shared internally.
� Provide the indispensable foundation for efforts at wider exchange of tacit knowledge (staff experience); without a strong basis of managed documentation, knowledge exchange efforts cannot succeed.

Competencies and level of proficiency required (please base on UNICEF Competency Profiles)

Core Values
? Commitment
? Diversity and inclusion
? Integrity
Core competencies
? Communication (III)
? Drive For Results (III)
? Working with people (III)

Functional Competencies:
? Applying Technical Expertise (III)
? Leading And Supervising (III)
? Planning And Organizing (III)

VI. Recruitment Qualifications

Education:
� An advanced university degree (Master's) in Archival Studies, Records and Information Management, Library Sciences, or related field(s) is required.

Experience:
� A minimum of eight (8) years of relevant experience in implementing Enterprise Content Management (including EDRM, web/intranet content management, KM and/or DAM) or related systems is required
� Strong experience developing and implementing policies, procedures, documentation and communication materials are required.
� Prior work experience in design, setup, and implementation of knowledge/information management systems is required.
� Prior work experience with taxonomy creation, management and application to information management systems is required.
� Previous hands on experience in electronic and physical records management along with usability/user-centered design is highly desirable.
� Working knowledge of windows OS, IIS web server, SharePoint is desirable.
� Good understanding of MS framework and tools is desirable.

Language Requirements:
Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.

Opening Date 29 Aug 2016 Eastern Standard Time
Closing Date 13 Sep 2016 Eastern Standard Time

Duties and Responsibilities
Under the supervision of the Data Management Officer the incumbent will perform the following tasks:

• develop forms and templates to capture appropriate standard metadata for electronically stored information;
• develop and implement automated solutions in support of OTP information management practices and work processes;
• maintain security policies and system settings for managing electronically stored information;
• provide information management support and training (where applicable) for users of various software used in the OTP;
• perform any other duties as required.

Essential Qualifications
Education:
An advanced university degree in information technology, information systems, data analysis, data management, electronic engineering or mathematics is required.  A first level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.


Experience:
A minimum of 2 years (0 years with an advanced level university degree) of relevant professional experience in programming, scripting, data analysis or data management;
Experience in the implementation of procedures and practices relating to the handling or processing of electronic information;
Advanced practical experience in scripting or programming languages, application programming interfaces;
Experience with Document Management Systems, imaging systems or eDiscovery systems;
Experience with database design, Sharepoint, InfoPath or other content management or collaboration systems;


Knowledge, Skills and Abilities:

• Strong technical aptitude and knowledge of information management and automated processing technologies;
• Attention to detail, good organisation and planning skills, including the ability to prioritise competing tasks;
• Good communication and interpersonal skills;
• Ability to keep strict standards of confidentiality and security;
• Ability to work effectively and constructively with colleagues from different professional, national and cultural backgrounds;
• Professional and personal integrity.

Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

Photo Archivist Intern
Location :	New York, UNITED STATES OF AMERICA
Application Deadline :	01-Mar-16
Type of Contract :	Internship
Post Level :	Intern
Languages Required :	English
Duration of Initial Contract :	3 months
Expected Duration of Assignment :	3 months
Refer a Friend  Apply Now

Background

Background The United Nations Development Programme (UNDP) is the UN�s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges. At UNDP, external and internal communication�nationally, regionally and globally�is critical to achieving both development results and business objectives. Skillful communication broadens the impacts of new policies, helps governance reforms take root, and attracts and fosters strong partnerships. The Office of Communications at UNDP is at the forefront of advancing online communications and outreach within the organization and is seeking a graduate student with an interest in developing institutional archives with a focus on processing, cataloging, and curating the physical and digital photographic assets of UNDP.

Duties and Responsibilities

The interested candidate will: Assist the Communications team in the classification of photographic slides from 1950 to 2000; Verify and cross-checking metadata; Assist the Photo Editor in creating consistent metadata records; Edit/re-touch images when necessary; Ensure consistent filing and labeling, apply preservation criteria to individual assets; Make recommendation for publishing photos on social media and web; Assist with other related tasks as needed.

Competencies

Strong organizational skills and the ability to multi-task; Basic Photoshop/Illustrator skills; Advanced knowledge of metadata; Attention to detail; Responsible, responsive, and enthusiastic; Interest in global issues and the United Nations; Must be able to work in a multi-cultural environment and be aware of political sensitivities.

Required Skills and Experience

Education: Enrollment in a graduate degree programme in development, communications, public or business administration, information management, digital photography, or related fields preferred. Experience: Experience with digital archives and photography is a must; Web experience is an asset. Language: Fluency in written and spoken English (Additional knowledge of French/Spanish is of benefit). Availability: Must be available at least three days per week. Conditions: Interns are considered gratis personnel. They are not staff members; Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, visa, etc. The successful candidate will be required to: Bring a certificate from her school that s/he is enrolled in a Master's programme; Have a valid visa to work in the US; Have medical and life insurance. For more information on UNDP Internship, please visit: http://www.undp.org/content/undp/en/home/operations/jobs/internships.html

Click here for important information for US Permanent Residents ('Green Card' holders).

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Vacancy code VA/2016/B5007/9463

Photo Archivist Intern
Location :	New York, UNITED STATES OF AMERICA
Application Deadline :	16-Sep-15
Additional Category	Management
Type of Contract :	Internship
Post Level :	Intern
Languages Required :	English
Starting Date : (date when the selected candidate is expected to start)	21-Sep-2015
Duration of Initial Contract :	2 months
Expected Duration of Assignment :	2 months

Background

The United Nations Development Programme (UNDP) is the UN�s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges. At UNDP, external and internal communication�nationally, regionally and globally�is critical to achieving both development results and business objectives. Skillful communication broadens the impacts of new policies, helps governance reforms take root, and attracts and fosters strong partnerships. The Office of Communications at UNDP is at the forefront of advancing online communications and outreach within the organization and is seeking a graduate student with an interest in developing institutional archives with a focus on processing, cataloging, and curating the physical and digital photographic assets of UNDP.

Duties and Responsibilities

The interested candidate will: Assist the Communications team in the classification of photographic slides from 1950 to 2000; Verify and cross-checking metadata; Assist the Photo Editor in creating consistent metadata records; Edit/re-touch images when necessary; Ensure consistent filing and labeling, apply preservation criteria to individual assets; Make recommendation for publishing photos on social media and web; Assist with other related tasks as needed.

Competencies

Strong organizational skills and the ability to multi-task; Basic Photoshop/Illustrator skills; Advanced knowledge of metadata; Attention to detail; Responsible, responsive, and enthusiastic; Interest in global issues and the United Nations; Able to work in a multi-cultural environment and be aware of political sensitivities.

Required Skills and Experience

Education: Enrollment in a graduate degree programme in development, communications, public or business administration, information management, digital photography, or related fields preferred. Experience: Experience with digital archives and photography is a must; Web experience is an asset. Language: Fluency in written and spoken English (Additional knowledge of French/Spanish is of benefit). Availability: Must be available at least three days per week. Conditions: UNDP internship programme does not provide a salary or remuneration for the internship; All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution; UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship or for six months immediately following the expiration date of internship; The intern must provide proof of enrollment in health insurance plan; Interns are not staff members and may not represent UNDP in any official capacity; Only those students who will return to their studies upon completion of their internship assignments are eligible. The successful candidate will be required to: Bring a certificate from her school that s/he is enrolled in a Master's programme; Have a valid visa to work in the US. For more information on UNDP Internship, please visit this page.

Click here for important information for US Permanent Residents ('Green Card' holders).

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Temporary Vacancy Notice N� t22/2015
Library/archive assistant (Grade B2, B3 or B4)
Directorate General of Administration
Technology & Info

Information Management Division
Closing date: 21 July 2015
Location : Strasbourg

Job mission

Eligibility Requirements

Competencies

Additional information

Useful Information

Data Specialist, Open Society Archives (HUN)

-----------------------------------------------------------


Position for: Staff Unit: Open Society Archives

Full-time Starting date: August 1, 2015

Application deadline: June 10 2015

Full Or Part Time: Full-Time (40 working hours/week)

The Open Society Archives seeks a dynamic, interesting individual for a Data Specialist position to implement its new archival management system and enhance the cataloging/processing procedures at OSA.

The Open Society Archives affiliated with the Central European University is an international research center and Cold War archive, founded by George Soros in 1995. It is member of the Open Society Foundations Network (OSF). The Archives with its vast multilingual collections on Cold War, Human Rights and Civil Society in Central and Eastern Europe constitute one of the world�s largest repository on recent history.

The Specialist will assist the Director and the Chief Archivist in processing and publishing online OSA holdings and expanding its digital services:

� Enhancing the intellectual control over OSA holdings

� Demonstrated knowledge of processing textual and audiovisual materials including descriptive techniques, international archival standards and good practices, and metadata standards in general.

� Supervising temporary staff and/or interns in processing, cataloging, data curation activities and assigning/monitoring the tasks to ensure efficient and productive workflow

� Coordinating development projects: gathering requirements, needs, running user acceptance tests, producing system documentation and working closely with the ICT staff

� Working knowledge of software systems related to repository, management, access and preservation such as Drupal, Dspace, Fedora, Islandora, Hydra, Archivists� Toolkit, Archives Space, Archivematica, and MetaArchive.

� Knowledge of XML, HTML, databases, XSLT. Experience with XML and related technologies, TEI, EAD scripting, Ruby on Rails; knowledge of linked open data issues and the semantic web

� Acting as quality controller and providing consultation, training to OSA staff and researchers

� Liasing with CEU and OSF staff and participating in information management projects upon request

� Documenting the state of the art, updating policies and procedures under the guidance of the Chief Archivist


?
Conducting research on web technologies, user studies, digital preservation and semantic technologies

Qualifications:

�Master degree in archival and information science, or a related field and at least 3 years intensive experience of work in archives, information management.

�Knowledge of 20th century East-European history, or related field preferred.

�Several years� experience supervising and managing projects

�Knowledge of archival arrangement and description practices and metadata standards

�Knowledge of digital asset management systems, archival management solutions, digital library or repository software

�Ability to work independently and as a team member, exercise good judgment and initiative, and manage sensitive material in a confidential manner.

�Excellent command of English

�Excellent written and verbal communication skills, analytical and organizational skills, attention to detail, problem-solving and interpersonal skills.

Compensation:

Commensurate with experience. However, we offer a competitive salary, as well as a dynamic and international academic environment. This is a full time position