Jobs Info: Vienna

Senior Digital Preservation Assistant(G6) - (2016/0593 (127772))

Organization

: NEPIK-INIS Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2016-09-30, 3:33:31 PM

Closing Date

: 2016-11-03, 11:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Type of Appointment

Fixed Term, 3 years (subject to probationary period of one year)

Organizational Setting

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose

Under the supervision of the INIS Coordinator the Senior Digital Preservation Assistant contributes to the long-term preservation of INIS repository content by monitoring and coordinating the digitization and implementing leading document, information and data standards.

Functions / Key Results Expected

Facilitate efforts on digital processing of INIS repository contents and coordinate the daily work of Digital Preservation Assistants.
Participate in the analysis and implementation of leading standards and methodologies for long-time preservation of the INIS repository content.
Provide expert advice for setting up and implementing digital preservation projects.
Provide expert advice to INIS Members in the preparation and submission of the full-text of their non-conventional literature (NCL) to INIS; prepare and maintain the NCL guidelines.
Monitor end-users feedback, recommend and take appropriate action.
Monitor the long-term storage of the legacy microfiche collection.
Assist in the preparation of management and statistical reports.
Prepare Statement of Work (SOW) for contract services on digitization; carry out technical evaluation of relevant equipment and services act as main contact point with service suppliers, imaging hardware and software companies.
Participate in INIS meetings and training activities as the training facilitator on digital preservation.

Competencies and Expertise

Core Competencies

Name	Definition

Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section�s priorities. Takes into account potential changes and proposes contingency plans.

Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division�s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork	Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name	Definition

Analytical thinking	Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Knowledge sharing and learning	Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.

Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency�s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

Function	Name	Expertise Description

Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Excellent knowledge of Adobe Acrobat and MS Office 2010 (Word, Outlook, Excel, Access, PowerPoint).

General Services	Digital Long-Term Preservation	Excellent knowledge of the digitization process and ability to design digitization workflows

Information Technology	Database Development	Excellent knowledge of information databases

Information Technology	Library and Information Systems	Excellent knowledge of information management and technology. Demonstrable conceptual, analytical and evaluative skills and abilities.

Qualifications, Experience and Language Skills

Completed Secondary Education.
Minimum of six years of work experience in digital repositories or libraries, thereof at least two years in international environment.
Experience in long-term digital preservation and working with high performance paper and microfiche scanners is an asset.
Good command of written and spoken English. Knowledge of other IAEA languages (Arabic, Chinese, French, Spanish or Russian) an asset.
English typing test (Level 2) and English language test (Level 2) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50052 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Records Management Coordination Assistant (G6) - (2016/0629 (001384))

Organization

: MTGS-Records Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2016-10-13, 9:18:06 AM

Closing Date

: 2016-11-12, 11:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Type and Duration of Appointment

Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Department of Management (MT) provides a �platform of services� that serves as a foundation for the successful delivery of the IAEA�s scientific and technical programmes. Its mission statement is as follows: �MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose�. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Unit Head, the Records Management Coordination Assistant monitors the implementation of the work plan and related projects, provides reports, ensures the maintenance of information systems with recordkeeping functionalities at IAEA, provides related training and consultations to IAEA staff and coordinates the record transfers from all units to Records Center.

Functions / Key Results Expected

In close cooperation with the Unit Head responsible for monitoring the implementation of the work plan and other projects of the Unit such as maintaining and updating the work plan, adjusting priorities, collecting statistics, and proposing SOWs and specifications following established standards.
In close cooperation with the Unit Head implement the Agency`s records keeping policies, procedures and guidelines, oversee activities with special focus on the maintenance of Records Retention Schedules and File Plans.
Coordinate records surveys and audits according to establish standards. Ensure dissemination of information regarding established or newly established Records Management policies and procedures, provide user training throughout the Agency. Collect statistics on offered services on regular basis.
Serve as contact point for ARMS and coordinate electronic records management projects related to recordkeeping solutions, such as Livelink Opentext or MS Sharepoint development, integration, or upgrade. Within established standards and procedures be responsible for the maintenance of electronic recordkeeping systems ensuring compliance and following international professional standards such as ISO.
Provides advisory services such as one-to-one consultations to IAEA staff on information governance, information security, contingency planning, vital records programme.
Process active and semi-active records according to ARMS standards and create/maintain inventories, finding aids, storage control databases and reference requests databases for ARMS purposes in context of the information life-cycle concept.

Competencies and Expertise

Core Competencies

Name	Definition

Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section�s priorities. Takes into account potential changes and proposes contingency plans.

Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division�s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork	Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name	Definition

Commitment to continuous process improvement	Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency�s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Knowledge sharing and learning	Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.

Required Expertise

Function	Name	Expertise Description

Administrative Support	Administrative Support\|Data Management	Ability to work very accurately and to pay attention to details.

Administrative Support	Administrative Support\|Discretion and Respect for Confidentiality	Ability to respect confidentiality when dealing with sensitive matters.

Administrative Support	Administrative Support\|MS Office (Word, Excel, Outlook, PowerPoint)	Working knowledge of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint), which is the IAEA standard.

Asset Expertise

Function	Name	Expertise Description

Administrative Support	Administrative Support\|Guidance and Training	Experience with delivering traings.

Administrative Support	Administrative Support\|Records and Documents Administration	Knowledge of the Agency�s Administrative Manual and Record Keeping Policy.

General Services	General Services\|Data and Information Analysis and Reporting	Knowledge of the Agency�s Information Security Policy and Procedures and the Safeguards Manual.

Qualifications, Experience and Language skills

Completed secondary education.
Specialised training in records and information management highly desirable.
A minimum of six years of work experience, three years of which in records management.
Demonstrated experience with Electronic Document and Records Management Software (Livelink Open Text, MS Sharepoint) will be considered an asset.
Experience in an international organization preferred.
Good command of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French, Russian, Spanish) an asset.
English language test (level 2) and typing test (level 2) to IAEA standard.

Remuneration

Job Title		Temporary Senior Records Management Assistant

Organization Name		OSCE Secretariat

Location		Vienna

Grade		G6
Closing Date of application		21-06-2016
No. of Posts		1

Background

		Please note that this is a temporary position until 31 December 2016 with possibility of an extension. The Records Management Unit (RMU) currently comprises four staff members who are responsible for registering official correspondence, overseeing the systematic transfer and destruction of records, handling reference requests, and developing record-keeping tools and resources. RMU also provides advisory services on record-keeping to all OSCE executive structures and actively promotes best practices in records management.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization�s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities

		Under the direct supervision of the Chief, Records Management, the Temporary Senior Records Management Assistant will perform a variety of duties including project-related work as well as administrative tasks. The Temporary Senior Records Management Assistant�s tasks include: Identifying and documenting requirements for records-related projects; Communicating requirements to ICT team; Developing and documenting procedures, user guides, and other reference material; Defining criteria for user acceptance testing, providing feedback and identifying issues; Developing and delivering training to users; Appraising backlog files and integrating them into the Secretariat�s records holdings; Conducting records-related exit procedures for staff members leaving the organization; Assisting with notes verbales administration; Researching a range of information management topics and providing recommendations; Performing other related duties as assigned.

Necessary Qualifications

		Completed secondary education; A minimum of six years of experience in information management, specifically records management, archival science or library science; Strong knowledge in records management standards and best practices; Experience working on implementation projects relating to records management systems would be an asset; Professional fluency in English; knowledge of other OSCE languages would be an asset; Computer literate with practical experience using Microsoft applications; Experience of working in a multilateral/multicultural environment; Analytical; detail-oriented; client-oriented; Ability to work under time pressure and with tight deadlines; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package

		Monthly remuneration is EUR 4,245 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Appointment will be made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Internship - Archives and Records Management Section (MTGS) - (TAL-MTGS20160518-001)

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2016-05-26, 9:20:27 AM

Closing Date

: 2016-06-09, 11:59:00 PM

Duration in Months: 0

Contract Type: Interns

Duration

The internship will be for a duration of six months.

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).

The purpose of the programme is:

to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
to benefit the IAEA's programmes through the assistance of qualified students specialized in various professional fields.

The duration of an internship is normally not less than three months and not more than one year.

Organizational Setting

Main Purpose

The internship is designed to provide experience in Archives and Records Management Section.

Functions / Key Results Expected

� Archival processing constituting appraisal of semi-current records

� Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal

� Creation of finding aids and drafting series level descriptions based on the ISAD (G)

� Developing strategies in long-term preservation of digital records

� Revision of the institution-wide functional file plan

� Revision of the institution-wide retention schedule

Knowledge, Skills and Abilities

Required

Skills and Expertise

MS Office (Word, Excel, Outlook, PowerPoint)

Qualifications and Experience

Undergraduate degree or graduate level studies in the relevant fields in archives and records management

Applicant Eligibility

Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
Candidates must not previously have participated in the IAEA's internship programme.
Candidates may apply up to one year after the completion of a bachelor's, master's or doctorate degree.
Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
Candidates must attach two signed letters of recommendation to their application.

Job Title		Intern, Records Management Unit, OSG

Organization Name		OSCE Secretariat

Location		Vienna

Grade
Closing Date of application		04-05-2016
No. of Posts		1

Background

		Duration of internship: 3 months starting July 4, 2016 until September 23, 2016 The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization�s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities

		RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Providing support for records registration; Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata); Assisting with file transfers as required; Assisting with records-related events including planning, publicity, obtaining supplies, setting up and cleaning up; Assisting with records projects including performing research and developing documentation such as policies and procedures and user guides; Performing other records-related tasks as required.

Necessary Qualifications

		Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation, or recent graduates or postgraduates, with a background in Archival Science, Records Management or Information Management; Working experience with Electronic Document and Records Management Systems (such as OpenText CS) is an asset; Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages is an asset; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.

Remuneration Package

		The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.

How To Apply

		If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment. Please mention your availability dates in the cover letter. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please seehttp://www.osce.org/states. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.Please be aware that the OSCE does not request payment at any stage of the application and review process.

VA2001/2015

Vacancy No.: VA2001/2015
Job Title: Computer Systems Officer � OpenText / EDMS Specialist
Reports to: Director, Information Technology (IT) Unit

Job Profile
The prospective candidate will be a member of the professional team of the OFID�s Information Technology (IT) Unit. S/he represents a corporate resource that develops practical information from computing assessments, cost benefit analysis and recommendations; more specifically in the area of Electronic Document Management System (EDMS) using the OpenText application system. S/he is required to provide solutions for complex requirements arising from diverse OFID�s EDMS infrastructure and OpenText application activities. S/he maintains and expands technical skills in EDMS and other related IT areas, in order to follow the technological trends and to solve future challenges.
Duties and Responsibilities

Performing the EDMS / OpenText system administration tasks, including server upgrades/patches, design, configuration, testing, troubleshooting, disaster recovery, archiving and storage management;

Conducting user support and trouble shooting in the EDMS applications systems support, more specifically the OpenText system, to include:

Analysing the problems and providing first level support to users;
Coordinating with partnering vendors for the second and third level support;
Regularly liaising with the focal points of the departments / units to ensure follow up of policies and procedures;

Maintaining and developing the EDMS / OpenText application systems to ensure operational effectiveness and efficiency;
Participating, as team member, in IT implementation projects, application systems group, and other IT activities;
Providing / coordinating EDMS / OpenText end-user training;
Performing one / more assigned IT tasks which might include system analysis, programming, database administration, users� support/helpdesk, disaster recovery, maintenance and support of assigned application systems, in coordination with support partners.

Qualifications and Experience

An advanced university degree from a reputable university in the country of education, in any Information of Technology / Information System disciplines;
Minimum of 5 years of relevant professional experience; working with the OpenText � Electronic Document Management System is desirable.

Skills and Competencies

Strong knowledge of OpenText Content Server and Archive Servers, as well as knowledge of Email Archiving;
Professional qualification in OpenText (i.e. OpenText certifications) will be an added advantage;
Understands processes and best practices of developing and implementing a new Enterprise Content Management System (OpenText);
Knowledge of Integration of OpenText content Server with SAP using xECM, Records Management, OpenText Tempo Box, Employee File Management module and Kofax is desirable;
Familiar with up-to-date computer software packages, e.g. Microsoft Operating Systems, Microsoft Office, LiveLink, etc.
Excellent written and verbal communication skills in English. Working knowledge of German is considered as an added advantage;
Good interpersonal skills with proven ability to work as a member of multi-cultural project team and user community, as well as good time management skills;
Understands the core activities of development finance institutions in general, and OFID in particular;
Possesses good planning, organizational, time management, project management, as well as basic cost and benefit analysis skills.

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