| Chief of Section (Records&Archives)
ORGANIZATIONAL CONTEXT
Reporting directly to the Director of the Division of External Relations, the Chief of Section (Records and Archives) heads a team of 12 staff members: four professionals and eight general services. The Section consists of two units located in Geneva and Copenhagen. The incumbent is also the line manager of one general staff in the GSC Budapest.
In order to address the risks related to unmanaged analogical and digital records, and to be prepared to address the question of short-term, medium-term and long-term preservation and access issues, the Chief of Section leads the implementation of UNHCR Global Information and Records Management and Archives program. Duties are conducted within the general parameters established for the position by the Director and the incumbent is responsible for professional direction of the Section.
External and internal relationships and contacts can be listed as follows:
With Representatives, Line- and Field based Managers, Directors of Services and Bureaus, and Services involved in the different aspects of Information management, on the development, design and particularly on the implementation of related information and records management and archives programs and policies
With staff of own Section primarily on providing leadership and strategic direction and supervision of day-to-day functions and procedures, ensuring adherence to established policies, processes and procedures.
With external stakeholders, and researchers, on access to UNHCR Archives.
With counterparts in other UN agencies on the development or coordination, on improvements or amendments of relevant UN-wide HR policies as falling into the scope of this function's responsibility.
Representing UNHCR, if required, in applicable fora, academic institutions, conferences, etc.
FUNCTIONAL STATEMENT
Accountability
- UNHCR captures, selects, preserves, protects and make accessible, authentic and reliable records created, received or collected as a result of its global activities in all type of media and systems.
- UNHCR and its global workforce can access all relevant institutional memory to perform their duties; take informed decisions; external stakeholders can access documentary evidence of UNHCR present and past activities and decisions; and, persons of concern have their UNHCR records protected and accessible in accordance with their rights
Responsibility
- Manage the Records and Archives Section;
- Lead UNHCR global information and records management, and archives program of UNHCR;
- Establish UNHCR strategy regarding the management, preservation and access to UNHCR institutional memory;
- Oversee the design, implementation and management of UNHCR global records management and archives program;
- Coordinate the development, update and issuance of guidance materials, implementation strategies and training programs related to UNHCR information and records management and archives programs;
- Oversee the management of UNHCR Archives and the reference services provided to internal and external researchers;
- Oversee the Digital Preservation program for all UNHCR digital asset;
- Represent the Section, and the Division, on matters concerning the overall direction of UNHCR in terms of information and records management, and archives.
Authority
- Decide on the strategies, guidance materials and training programs for information and records management; and archives.
- Approve records disposition and destruction schedules, and authorize records destruction.
- Enforce global compliance with UNHCR�s policies, procedures and standards governing information and records management, and archives.
- Decide on the access of UNHCR records to internal and external users in accordance with the UNCHR Access Policy.
- Decide on the implementation of the most appropriate UNHCR information and records management, and archival standards.
- In collaboration with DIST, determine the ICT platforms that should support the information and records management, archives management and digital preservation of UNHCR digital assets.
- Represent the Section and the Division in meetings and fora related to the functions.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Advanced University Degree in archival management; or in history or related discipline with a concentration in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
- Minimum of 15 years previous relevant professional job experience including at least 10 years in an international capacity.
- Familiarity with current trends in modern archives and information and records management, as well as a thorough knowledge of archives and records management methodologies.
- Excellent knowledge of English and working knowledge of another UN language, preferably French.
DESIRABLE QUALIFICATIONS & COMPETENCIES
- Languages in addition to English and French are an asset. |
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