Information Management Officer, P3
INFORMATION MANAGEMENT OFFICER
Office for the Coordination of Humanitarian Affairs
PANAMA CITY
14 July 2015-13 August 2015
15-IMA-OCHA-43612-R-PANAMA CITY (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 
 

Special Notice
This post is funded for a finite period of one year and may be subject to extension. Extension of the appointment is subject to extension of the mandate and/or availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Regional Office for Latin America and the Caribbean (ROLAC) in Panama. The Information Management Officer reports to the Head of the Regional Information Unit.
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:

� Coordination:

Establish and maintain an information management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards; work with first responders such as the UN disaster assessment and coordination team (UNDAC) and on-site operations and coordination Centre (OSOCC) to ensure a smooth transition of information tools and services; engage with counterparts in government to ensure that information activities are coordinated and consistent with national standards and practices; provide training and expertise on the use and development of information management tools and platforms to OCHA staff and humanitarian partners; advocate for the use of data standards and common platforms, and for the open exchange of information.

� Web Management

Manage content on relevant web platforms, provide overall quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards; work with external counterparts on related web platforms such as agency and cluster websites and ReliefWeb to facilitate cross-site search and interoperability.

� Data Management

Design, develop and manage databases, spreadsheets and other data tools; understand, document, and ensure the quality of high-value humanitarian data for accuracy, consistency and comparability; consolidate operational information on a regular schedule to support analysis.

� Data Analysis

Organize, design and carry out the evaluation and analysis of location specific datasets through meaningful statistical techniques; participate in the development and revision of data standards (e.g. the Humanitarian Exchange Language) and advise on the application of these standards into local systems and processes; participate in the development, implementation and management of new indicators, together with its accompanying data, to be included in a Common Humanitarian Dataset; understand, document and ensure the quality of high-value humanitarian data for accuracy, consistency and comparability.

� Assessment Analysis

Support assessment and needs analysis activities, including humanitarian needs overviews, secondary data reviews, preliminary scenario definitions and multi-cluster initial rapid assessments; provide advice on assessment design to ensure data quality; manage platforms and tools that support data collection and analysis such as KoBo Toolbox and Open Data Kit (ODK).

� Geographic Information System (GIS) & Mapping

Develop and maintain spatial baseline and operational datasets in accordance with relevant standards and guidance; produce and update high-quality map products and online services; maintain a repository of spatial data and ensure that the data are documented and accessible to all humanitarian partners through local and/or online services.

� Visualization

Produce and update information products such as reports, charts and infographics by turning data into graphical products to convey messages and a storyline; develop advocacy materials including posters, presentations and other visual materials.

� Performs other related duties, as required.
Competencies
� Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery; Ability to identify issues, analyse humanitarian trends and participate in the resolution of issues/problems; Ability to conduct data collection using various methods; Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

� Client Orientation: Considers all those to whom services are provided to be �clients� and seeks to see things from clients� point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

� Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master�s degree or equivalent) in information management, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in information management, information systems, web management, data management, geographic information systems and mapping, data visualization, or other related area. Experience managing information in disaster response or complex emergencies is required. Relevant experience within the UN Common System or other international organisation is desirable. Experience in the region is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in Spanish is required. Knowledge of another UN official language is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.




UNHCR Records & Archives Section is seeking to engage a Temporary Assistance at G-5 level, Senior Archives Assistant.
 
The duration of the TA is from 15 September until 31 December 2015.
 
Please find attached the Terms of Reference for this TA.
 
Interested candidates are requested to send a letter of interest and the completed P11 Form to Archives@unhcr.org until 24 August 2015.
 
Terms of Reference TA Senior Archives Assistant G5
Records and Archives Section, Division of External Affairs



UNHCR has 1 km of paper files in the archives which were received from the Field Offices in Croatia, Serbia and Bosnia and the HQ Special Operation for the Former Yugoslavia desk following the Balkans wars of 1991 to 1995.

The collection is globally and historically unique in its scope and content � UNHCR was the lead agency of the United Nations throughout the crisis, coordinating much of the humanitarian response that was so badly needed during this time. Some of the records are displaying physical degradation, and require conservation treatment so that they remain legible in future.

Until now, this archives collection has been viewed by few eyes. In September 2015 UNHCR Archives will start a project aiming to declassify this information for public view, whilst securing the integrity of the records for long-term preservation.

Records and Archives Section is seeking to engage a TA G5 level to participate in the first phase. The TA will start on the 15 September until the 31 December 2015. The location is UNHCR Headquarters in Geneva, Switzerland.

The position will be under the supervision of the position 10008144 Archivist (Reference)



Duties

- Under the supervision of the Reference Archivist the incumbent will participated in the inventory and assessment of the physical condition of the collection of files related to the Balkans Crisis in UNHCR Archives.



Skills, Experience and Qualifications

- The incumbent should have secondary education and have finalized or be enrolled in an Archives and Records Management, or equivalent, training program

- The incumbent should have participated in archival description projects

- Fluency in English is required.



Records Management Assistant, G-5




Administrative Services (AS) Programme

Knowledge Management Unit


Deadline

for application 31 July 2015


Announcement

number VA 15/024/AS


Expected date

for entry on duty As soon as possible


Duration of

appointment One and half year

with possibility of

extension


Duty

Station Bonn, Germany

  



Publication date: 02 July 2015, Post number: FCA-2946-G5-001


The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the



political process to address Climate Change. The Convention secretariat supports the Convention

and its Kyoto Protocol by a range of activities, including substantive and organizational support to

meetings of the Parties.

The mandate of the Administrative Services Programme is the overall facilitation, support and



guidance to programmes and the secretariat at large in the utilization and management of the human,

financial and other resources for the continued implementation of the core work and the mandated

activities of the secretariat to ensure efficiency, compliance and appropriate accountability, and the

facilitation of crosscutting common services and functions. Responsibilities include the development,

implementation and compliance monitoring of administrative policies and procedures for the UNFCCC

secretariat in the areas of finance, budget, human resources, procurement, travel and general

services.

Where will you be working


The Records Management Assistant post is located in the Records Management sub programme

which is accountable for providing records management services throughout the secretariat.

What will you be doing


Under the general guidance of the Chief, Knowledge Management and the direct supervision of the

Records Management Officer, you will be responsible for the following functions:

? Provision of records management support and advice

? Managing the inactive record center

? User support and training

? Maintenance of existing record management databases




You will have the following responsibilities:


1. You will provide record management support and advice to records-creating offices by:

? advising on records management procedures in organizing and managing UNFCCC



information assets, records preservation and disposition;

? handling records transfer processes;

? liaising with records-creating offices on the disposal of records;



Page 2

? applying retention schedules so that registration and physical aspects of records



transfers meet established standards.

2. You will maintain existing record management databases by:

? providing reference services, including conducting complex searching;

? supporting the review and analysis of business functions and activities;

? maintaining a complete and updated business classification scheme (BCS) and related



RM toolkits.

3. You will manage the daily operation of the inactive records center by:

? providing records retrieval services;

? being responsible for the physical security and safety of the organization�s records and



ensuring the efficient and safe use of storage space;

? coordinating with facility management for repository maintenance;

? conducting environmental quality controls and arranging for the resolution of problems;

? coordinating with staff in relevant administrative offices to procure archival supplies and



services.

4. You will provide user support and training by:

? supporting users on the application of the records management toolkits and



recordkeeping system;

? delivering staff training on basic records management tools;

? assisting in preparing training materials, user guides and searching aids.

5. You will perform any other job related activity as required, including maintaining records



management operational statistics.

What are we looking for

Educational background


Required:

Highly

desirable:

Completed secondary education.

Specialized training in information science, records, archives and library

management, and knowledge about electronic recordkeeping system.

Experience


Required: At least five years of relevant experience at office support level in documents

registration, modern archives management, record keeping, information

management or related area.

Language skills


Required:

Asset:

Fluency in written and spoken English.

Working knowledge of other United Nations languages and/or German.

Specific professional knowledge


Required:

Desirable:

Proficiency in MS Office (Word, Excel, Access, PowerPoint) as well as

Sharepoint 2010 or 2013

Practical experience in maintaining electronic records for public institutions

using an electronic records management system is desirable.



Job related skills


Required: Good communications skills.

Ability to deliver basic records management presentation and training.

Ability to deal with highly sensitive information.

Good research and analytical skills.

What is the selection process


You may be invited for assessment of your technical/professional knowledge. If successful you may

be invited for the final stage of the selection process, which consists of a competency based interview

to assess the skills and aptitudes required to successfully perform the functions of the post. The

following set of competencies for this particular post will be applied: Applying Professional Expertise,

communicating with impact, being responsive to clients and partners, working with teams

How to apply:


Candidates, whose qualifications and experience match what we are looking for, should use the online

application system available at http://unfccc.int/secretariat/employment/recruitment.




Please note:


1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up

an appointment at the duty station in Bonn are at the expense of the applicant.

2. We will confirm receipt of your application. However, only candidates under serious consideration

and contacted for an interview will receive notice of the final outcome of the selection process.

3. Indicative net annual salary: Euro 36,584, plus other UN benefits as indicated in the link below:

https://unfccc.int/secretariat/employment/conditions-of-employment.html

NOTIFICATION OF VACANCIES

AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM

 

DUTY LOCATION: BRUNSSUM, The Netherlands

 

JFC Brunssum is hiring 5 (Archivists (Full time) :

1 Staff Assistant (Digital Preservation), NATO Grade B-4

1 Staff Assistant (Archival Reference and Access), NATO Grade B-3

3 Staff Assistants (Archival Processing), NATO Grade B-3

 

These are NATO International Civilian positions; estimated project duration will be 2 years.

DUE DATE for receipt of applications: 17 August 2015

 

Posts Context:

Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.

Duties: Staff Assistant (Digital Preservation):
Process the ISAF digital records for long-term preservation and access.
Provide guidance on file formats and conversion
Aid in the establishment of a long term preservation program.
Prepare processed ISAF records for submission to NATO HQ.
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.
Search ISAF data in response to records requests and prepare reports of findings.
Staff Assistant (Archival Reference and Access):
Handle requests for access to ISAF records.
Execute complex searches of ISAF data in response to records requests and prepare reports of findings.

 

Evaluate and provide point of contact for potential declassification/downgrading review.

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

Staff Assistant (Archival Processing):

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.

Search ISAF data in response to records requests and prepare reports of findings.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

All employees may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk.

Qualifications

Staff Assistant (Digital Preservation):

Essential qualifications:

Higher Secondary education and intermediate vocational training in management information systems, library, computer science, information science or related discipline with 2 years related experience, or a Secondary education and completed advanced vocational training in that discipline with 4 years related experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in processing digital records for long term preservation.

Expertise in digital file formats for long term preservation.

Expertise in metadata packages for long term preservation.

Knowledge of software and hardware requirements for long term preservation.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at higher secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO

decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Degree in archival or library science or related field.

Knowledge of international military operations, in particular ISAF, or military background.

Expertise in implementing a long term preservation program.

Knowledge of trusted digital repositories.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Reference and Access):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in handling complex access to information requests.

Expertise in handling classified and sensitive information.

Expertise in declassification and disclosure.

Expertise in search and retrieving information, including automated storage and retrieval systems.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Knowledge of NATO security policies.

Knowledge of NATO release and disclosure policies.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Processing):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years� experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Three years of experience with processing and organizing digital records.

Considerable knowledge of descriptive cataloging principles.

Expertise in assigning metadata and preparing descriptions for large numbers of digital records.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

�Good� English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication.

DUE DATE for receipt of applications: 17 August 2015

Applicants are required to apply electronically, in accordance with the instructions (�How to apply�) as published on www.jfcbs.nato.int , vacancies.

If interested in more than one post, please use the same form for all posts and indicate order of preference.

Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)

Posts should ideally be filled before February 2016.
Temporary Vacancy Notice N� t22/2015
Library/archive assistant (Grade B2, B3 or B4)
Directorate General of Administration
Technology & Info

Information Management Division
Closing date: 21 July 2015
Location : Strasbourg

Job mission

Participate in the migration of historical document content from the legacy repositories of the Council of Europe to the organisation-wide Electroncic Records Management System (RMS).
This will include the following activities:
� Mapping of metadata elements
� Mapping of metadata values
� Cleaning of metadata values
� Update of controlled vocabularies (English/French)
� Preparation of migration batches
� Clarification of issues with document creators
� Re-indexing of content
� Evaluation of migration, adjustments
� Quality assurance.
Please note that the incumbent may be required to perform other duties not listed here.

Eligibility Requirements

- Nationality of a Council of Europe member state;
- Aged under 65 at end of contract;
- Professional degree or certification in the area of information management;
- Experience with a library or document management system (e.g. Symphony/SirsiDynix);
- Cataloguing skills and knowledge of standards (AACR2, MARC21, Dublin Core);
- Experience with handling large amount of data;

Competencies

- Language Requirements Very good knowledge of one of the official languages (English or French) and a good knowledge of the other.

Additional information

The grade will be between B2 and B4 depending on qualifications and experience of the candidate. The desidered deadline for submission of candidatures is 21 July 2015. The length of contract could be from 01/08/2015 to 31/12/2015 (to be confirmed).

Useful Information

The Organisation

The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation�s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.

The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States� Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting States on grounds of violation of the European Convention on Human Rights.

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website http://www.coe-recruitment.com you can create and submit your on-line application. Applications must be submitted at the latest 21 July 2015 (Centtral European time) at the latest.

Additional Information

Your application will be examined with regard to the requirements of this vacancy and will remain active in our system for a period of 3 months.

If you wish your application to remain active longer so that it could be considered for any forthcoming temporary vacancy that may occur for your profile, you should log on to your account every three months.. Please ensure that you maintain the information in your application form up to date via your online account. You may also withdraw your application at any time by following the online instructions.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The total length of employment under temporary contracts will not exceed nine months in any calendar year.

Details on conditions of employment for temporary staff including salaries, allowances, pension contributions and social insurance can be consulted on our temporary recruitment website.

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.
Post Level : P-4Closing Date : 16 August 2015
Vacancy Ref : E-VER/DEB/HDRA/F0222/P-4/33/04-15
Branch : Declarations Branch
Division : Verification Division
Date : 17 June 2015
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Principal Functions Requirements
Under the general supervision of the Head, Declarations, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

1 Lead the custodianship of all OPCW classified information and all verification-related information, in all formats.
� Supervise the maintenance and accuracy of the current central register of all OPCW classified information and all verification-related records.
� Supervise the implementation and maintenance of a regime of periodic update/inventory.
� Responsible for the development, implementation and maintenance of a preservation/conservation programme for the hard copy archives and the digital repository.
� Lead the development and implementation of mechanisms for maximizing (subject to confidentiality strictures) access to records;
� Manage the development of mechanisms to allow the transition of the archives into an historical collection.

2 Lead the development, implementation and maintenance of a broad information management programme in Verification, including the management of undocumented information at all stages of their life-span.

3 Manage the Secure Archives team, and the information services.
� Responsible for the efficient and effective service provided by the unit to the end users.
� Ensure compliance of the unit with all the requirements of the confidentiality regime.
� Ensure that all documentation related to the functioning of the Secure Archives is up to date, and make recommendations regarding changes to the documentation of the confidentiality regime.
� Manage the review of the business processes within the Secure Archives and ensure that the business processes are fit for purpose.

4 Ensure that technical requirements for all aspects of the information centre�s activities are in place and regularly reviewed.
� Review all applications through which the section carries out its responsibilities.
� Research and propose new applications, procedures or equipment to deliver improvements to existing services, or to offer new ones.

5 Provide professional advice and guidance to Verification and, as required, to the organisation on any aspect of information management.

6 Additional Responsibilities.
� Serve as a permanent member of OPCW�s Quality Management System Technical Committee.
� Serve as a permanent member of OPCW�s Records Management Taskforce.
� Chair the Information Managers in International Organisations (IMIO) best practice group
� Act as Head of the Declarations Branch on request, and assume the responsibilities of the post.

7 Other duties, as required

Knowledge and Skills
Education (Qualifications): Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree.

Essential: In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques.

Skills and Abilities (key competencies):
� Leadership and management skills:
- Team management experience
- Ability to provide technical leadership in overseeing the fields of information, records and archives management.
- Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
� Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and reporting applications such as Cognos Reportnet is highly desirable.
� Ability to preparer reports, Quality System Documents and other official documents.
� Appreciation of the need to observe confidentiality in a highly-sensitive work area.
� Good planning and organisational skills.
� Excellent interpersonal and communication (verbal and written) skills.
� Strong customer focus.
� Commitment to continuous learning.
� Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
Experience
Experience:
Essential: At least 7 years� experience in information management, including document, records and archives management.
Desirable: Practical experience in business process analysis and design is highly desirable. Practical experience in writing reports in Cognos Reportnet would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service.
Languages
Languages:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2015 rate of 32.0%.
With Dependants No Dependants
Annual Salary $73,338$68,294
Post Adjustment $23,468$21,854
Total Salary $96,806$90,148
Currency USD
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org, due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.
DIGITAL ARCHIVIST (Recruit from Roster), P3
INFORMATION MANAGEMENT OFFICER
International Residual Mechanism for Criminal Tribunals
ARUSHA
17 June 2015-2 July 2015
15-IMA-RMT-44099-F-ARUSHA (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 
 

Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
Org. Setting and Reporting
The position of Digital Archivist is located in the Mechanism Archives and Records Section, Registry, Arusha Branch. Under the supervision of the Deputy Chief Archivist, the incumbent will be responsible for the management of the digital records of the Mechanism for International Criminal Tribunals (�Mechanism�) and the digital component of the archives of the International Criminal Tribunal for Rwanda (�ICTR�) and the International Criminal Tribunal for the former Yugoslavia (�ICTY�).
Responsibilities
� Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.
- Advise Mechanism officials and staff on digital recordkeeping issues and practices.
- Plan, organise, monitor and evaluate digital recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials.
- Plan, organise, monitor and evaluate the development and delivery of digital recordkeeping training programmes for Mechanism staff.

� Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and ICTY and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.
- Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of digital archives.
- Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for digital archives.
- Advise on and recommend measures to enhance the accessibility of digital archives.
- Advise on the determination of requests for access to digital archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.
- Assist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

� Contribute to the development and implementation of the Mechanism�s digital preservation programme.
- Research, analyse and evaluate new systems or tools for the management of digital archives, and make recommendations for their deployment.
- Ensure that digital repositories are developed and managed in accordance with required standards.
- Plan, organise, lead, monitor and evaluate work on ingest, curation and preservation of digital content, primarily in the Arusha Branch, including digital forensic activities.
- Plan, organise, lead, monitor and evaluate work on delivery of digital content to discovery and delivery platforms.

� Participate in the implementation of the Mechanism�s information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

� Contribute to the development and implementation of the Section�s plans for disaster preparedness, response and recovery.

� Supervise, guide and train support staff. Supervise the work of contractors and consultants.

� Contribute to the continuous improvement of the Section�s operations and services by: keeping abreast of professional developments; supporting audits of the Section�s work; participating in internal reviews of the Section�s work, recommending improvements and implementing approved initiatives.

� Assist the Chief / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required.

� Perform other duties, as required.
Competencies
� Professionalism � Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Demonstrable knowledge of current standards, best practices and trends in digital preservation and digital recordkeeping. Ability to advise on recordkeeping technology based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

� Teamwork � Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

� Technological Awareness � Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

� Managing Performance � Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

� Judgement / Decision-making � Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing digital records and archives, including digital preservation, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment Method
There may be a technical test and / or a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.