Chief Archivist Position
Vera and Donald Blinken Open Society Archives
Starting date: As soon as possible
Application deadline: Open until filled
Full or Part Time: Full -time
Application deadline: Open until filled
Full or Part Time: Full -time
The Vera and Donald Blinken Open Society Archives at Central European University is inviting applicants to the position of Chief Archivist. OSA (https://www.ceu.edu/unit/osa ) is one of the most important Cold War and human rights archives in the world. OSA, one of the initiators of the Budapest Open Access Initiative, is fully committed to free and open access. OSA is looking for a highly talented, innovative, socially committed and technologically skilled person with foresight and impeccable integrity.
OSA invites professionals, who are passionate about new archival and library theories, technologies, new trends in digital media, digital humanities, open access, and who are highly knowledgeable about emerging IT solutions. We are looking for a good, dedicated person, who is a partner in turning archives inside out, to make sources of the past available to the wider public, who is open to intellectual, social and professional challenges and adventures.
The Chief Archivist supervises the professional staff, works closely together with and reports to the Director of OSA, and represents the Archives at professional bodies and fora (ICA, IFLA, etc.). This is an unusual opportunity for individuals interested in leading a highly dynamic, unorthodox and international professional activist community, with a special focus on working together with non-profit and intra-governmental organizations actively engaged in building open societies, protecting human rights. The Archives is working on new technologies and methodologies in authenticating documents, historical and forensic evidence. The Chief Archivist guides and advocates for the ongoing development of physical and digital collections, services, and programs to the Central European University community and the Open Society Foundations (OSF) Network globally.
Core Responsibilities
- Provide intellectual and technological vision; Supervise and lead technological innovation and digital preservation projects to continue the implementation of the trusted repository model for long-term open access to OSA collections;
- Provide senior leadership in advancing progress of CEU's and OSF�s substantive and technological strategic goals
- Supervise the metadata & digital curation initiatives to carry out a comprehensive program for access to OSA collections
- Oversees and updates policies, procedures, and priorities for collection development, processing projects, access provisions for digital and physical special collections, creating a body of resources that supports OSA�s professional strategy
- Promote awareness of the latest professional trends� and staff expertise into university teaching, research and learning activities
- Develop partnerships to address issues and challenges facing archival and library collections, records management, and data curation in an uncertain digital environment
- Participates actively in outreach activities
Required Qualifications
- Graduate degree (preferably Ph.D.) in either information technology, or archival/library science, with demonstrated deep knowledge and interest in social sciences and humanities;
- Experience in working in challenging position at an archival or memory institution;
- Demonstrated skills to effectively supervise and lead the work of an international team of professionals;
- Proof of innovative leadership in an academic-archival setting;
- A persuasive and evolving record of intellectual accomplishments;
- Good interpersonal and management skills;
- User-oriented approach as demonstrated by public programming, user education, and other community outreach activities
- Proficiency in English, knowledge of another language of OSA�s main collections is an advantage: Russian, Polish, Hungarian, Czech, Slovak, Romanian or Bulgarian
Compensation:
Commensurate with experience. However, we offer a competitive salary, as well as a dynamic and international academic environment.
How to apply?
To apply applicants are asked to submit a short CV, naming two referees, together with a motivation letter Please send your complete application package to: applications@ceu.edu. Please include the following job code in the subject line: 2016/023.
CEU is an equal opportunity employer.
About CEU
Central European University (CEU) is a graduate research-intensive university specializing in the social sciences and humanities, public policy and management. It is located in Budapest, and accredited in the United States and Hungary. CEU�s mission is to promote academic excellence, state-of-the-art research, and civic engagement, in order to contribute to the development of open societies in Central and Eastern Europe, the former Soviet Union, and other emerging democracies throughout the world. CEU offers both Master�s and doctoral programs, and enrolls more than 1400 students from 100 countries. The teaching staff consists of more than 180 resident faculty, from over 40 countries, and a large number of prominent visiting scholars from around the world.
The language of instruction is English.
About OSA
OSA is part of Central European University (CEU) in Budapest (www.ceu.edu), probably the most multinational graduate institution in Europe, engaged primarily in the humanities and social sciences. OSA is a complex institution of memory that supports scholarship, is engaged in research, is the initiator of high visibility public programs, and is in charge of the Evidentiary and Documentary Practices specialization at the History and Legal Studies Departments at CEU. Some members of the Archives staff are on the faculty of CEU, are engaged both in research and teaching, and advise the University in matters related to information technology and digital humanities.
OSA Archivum / Galeria Centralis - 1051 Budapest, Arany J�nos u. 32.
Posting Title: | Information Management Officer |
Job Code Title: | INFORMATION MANAGEMENT OFFICER |
Department/Office: | OFFICE OF CENTRAL SUPPORT SERVICES |
Duty Station: | NEW YORK |
Posting Period: | 26 February 2016 - 25 April 2016 |
Job Opening Number: | 54814 |
Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and ReportingThis position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). The Information Management Officer reports to the Chief of Unit.
ResponsibilitiesWithin delegated authority, the Information Management Officer will be responsible for the following duties:
�Provides advisory services on record-keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; preservation and disposition of records in digital and analogue formats; and information management policies and procedures, with an emphasis on their applicability to technological applications.
�Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
�Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
�Contributes to digital continuity policies, strategies and procedures to ensure that the UN�s electronic records of enduring value are captured, preserved and made accessible, in coordination with stakeholders, and in compliance with best practice.
�Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
�Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; ensures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
�Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section�s storage facilities meet environmental standards.
�Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
�Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and
reproduction activities of General Service staff.
�Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
�Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
�Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
�Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
�Performs other related duties, as required.
Competencies�Provides advisory services on record-keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; preservation and disposition of records in digital and analogue formats; and information management policies and procedures, with an emphasis on their applicability to technological applications.
�Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
�Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
�Contributes to digital continuity policies, strategies and procedures to ensure that the UN�s electronic records of enduring value are captured, preserved and made accessible, in coordination with stakeholders, and in compliance with best practice.
�Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
�Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; ensures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
�Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section�s storage facilities meet environmental standards.
�Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
�Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and
reproduction activities of General Service staff.
�Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
�Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
�Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
�Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
�Performs other related duties, as required.
�Professionalism: Knowledge of information management, archives and records management, including digital record-keeping and preservation. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to manage complex records and information management multi-stakeholder projects. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Ability to work collaboratively in team with colleagues and with Secretariat stakeholders to achieve programme goals. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
�Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
�Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education�Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
�Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master�s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required; experience in developing business cases for electronic records and archives management is desirable; experience in managing digital records and archives in an OAIS-compliant (Open Archival Information System) environment is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required. Knowledge of French is desirable.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No FeeThe United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
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Assistant Information Officer (P-1)
5061/Office of The Prosecutor
Deadline for Applications: | 06/04/2016 |
Organizational Unit: | Knowledge Base Unit, Services Section, Office of the Prosecutor |
Duty Station: | The Hague - NL |
Type of Appointment: | Established Post |
Post Number: | 2214 |
Minimum Net Annual Salary (Single Rate): | �45,570.00 |
Contract Duration: | For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period). |
A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.
Under the supervision of the Data Management Officer the incumbent will perform the following tasks:
- develop forms and templates to capture appropriate standard metadata for electronically stored information;
- develop and implement automated solutions in support of OTP information management practices and work processes;
- maintain security policies and system settings for managing electronically stored information;
- provide information management support and training (where applicable) for users of various software used in the OTP;
- perform any other duties as required.
Essential Qualifications
Education:
An advanced university degree in information technology, information systems, data analysis, data management, electronic engineering or mathematics is required. A first level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
Experience:
A minimum of 2 years (0 years with an advanced level university degree) of relevant professional experience in programming, scripting, data analysis or data management;
Experience in the implementation of procedures and practices relating to the handling or processing of electronic information;
Advanced practical experience in scripting or programming languages, application programming interfaces;
Experience with Document Management Systems, imaging systems or eDiscovery systems;
Experience with database design, Sharepoint, InfoPath or other content management or collaboration systems;
Knowledge, Skills and Abilities:
- Strong technical aptitude and knowledge of information management and automated processing technologies;
- Attention to detail, good organisation and planning skills, including the ability to prioritise competing tasks;
- Good communication and interpersonal skills;
- Ability to keep strict standards of confidentiality and security;
- Ability to work effectively and constructively with colleagues from different professional, national and cultural backgrounds;
- Professional and personal integrity.
Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or
training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
confidentiality requirements.
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the 'Inter-Organisation Agreement concerning Transfer, Secondment or Loan of Staff among the Organizations applying the United Nations Common System of Salaries and Allowances' or 'the Inter-Organisation Mobility Accord' on a reciprocal basis.
Purpose of the Job:
Reporting to the Director of Engineering, you will provide administrative support to groups of engineers and physicists. In addition you will help project managers and engineers with the management of documents in our web based document control system.
Main Duties and Responsibilities:
- Support staff with management of the documents in the document management system including creation, editing, approval and uploading of documents,
- Quality control of a subset of documents in the ESO document management system,
- Basic system administration tasks in the document management system,
- Arrangement of duty trips for staff members,
- Preparation of purchase and shipping requests,
- Organisation of meetings,
- Support new employees with logistic matters.
Experience:
- You should have several years of experience in a similar position providing support at Group Management level, preferably in an international working environment. Experience in organising meetings, taking minutes as well as the ability to balance conflicting demands and prioritise workload are needed,
- Experience with a document management system such as Blue Cielo Project Portal is needed,
- Experience with document release and archiving principles,
- A good knowledge and experience of using Microsoft Windows 7 and Microsoft Office (MS Word, Excel, PowerPoint etc) is essential,
- Experience with Enterprise Resource Planning (ERP) applications is desirable.
Key Competences:
- Strong organisation skills, high level commitment, and discretion and diplomacy,
- Provide clear, concise and timely oral and written communications. Ability to communicate effectively with colleagues at all levels and external contacts,
- The ability to research, analyse, summarise and present information in a clear and logical manner is required,
- Willingness to acquire new skills, keep up-to-date with the tools used in the daily work, adapt to new procedures and to identify ways to optimise the workflow,
- Ability to work both on your own initiative and within teams in an international and multicultural environment.
Qualifications:
You must have completed secondary school education and obtained an administration diploma.
Language Skills:
The position requires fluent English, both written and oral. Basic knowledge of German and Spanish would be an advantage.
Remuneration and Contract:
We offer an attractive remuneration package including a competitive salary (tax free), comprehensive pension scheme and medical, educational and other social benefits, as well as financial support in relocating family members and the possibility to place child/children in daycare.
The contract is for a fixed term duration of three years, and is subject to successful completion of the probation period. There is a possibility of extension(s) subject to individual performance and organisational requirements, and as defined in the applicable policies and staff rules and regulations. For any further information, please visit http://www.eso.org/public/jobs/conditions/intstaff.
Duty Station:
Garching near Munich, Germany.
Starting date:
As soon as possible
Career Path:
II
Application:
If you are interested in working in areas of frontline technology and in a stimulating international environment, please visit (<http://www.eso.org>) for further details.
Applicants are invited to apply online at . Applications must be completed in English and should include a motivation letter and CV.
Closing date for applications is 28 March 2016
No nationality is in principle excluded however, recruitment preference will be given to nationals of Austria, Belgium, Brazil, the Czech Republic, Denmark, Finland, France, Germany, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland and the United Kingdom.
The post is equally open to suitably qualified female and male applicants.
ACP/REC Records Management Section / 2016 Junior Summer Internship Program-1600001558
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