Archival and Records Management Consultant | |
Advertised on behalf of :  | |
| Location : | New York City, UNITED STATES OF AMERICA |
| Application Deadline : | 25-May-16 (Midnight New York, USA) |
| Type of Contract : | Individual Contract |
| Post Level : | National Consultant |
| Languages Required : | English |
| Starting Date : (date when the selected candidate is expected to start) | 06-Jun-2016 |
| Duration of Initial Contract : | 4 months |
Background | |
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. About the Region and/or Section: UN Women Headquarters, New York, NY, U.S.A. About the Position: Archival and Records Management Consultant. | |
Duties and Responsibilities | |
Summary of Key Functions:
Description of Functions Address, with clients, how and when documents are created, reviewed, shared, utilized, retained and destroyed. This applies to electronic documents such as emails, Word documents, PowerPoint presentations and Excel spread sheets, as well as hard copy paper documents. Review and revise, where needed, current policies and procedures (POM) addressing relevant issues such as the type of documents that are needed to be retained, where they are to be stored, how long they are to be retained (retention schedule), how they are to be handled, and related responsibilities; including categorization of different types of documetns and specification on what should be saved and where. Prepare a training roadmap and conduct training for the implementation of a records management and archival system across the organization. | |
Competencies | |
Core values and Guiding Principles: Integrity:
Professionalism:
Cultural sensitivity and valuing diversity:
Core Competencies: Ethics and Values:
Organizational Awareness:
Development and Innovation:
Work in teams:
Communicating and Information Sharing:
Self-management and Emotional Intelligence:
Conflict Management:
Continuous Learning and Knowledge Sharing:
Appropriate and Transparent Decision Making:
Functional Competencies:
| |
Required Skills and Experience | |
Education:
Experience:
Language:
| |
| Click here for important information for US Permanent Residents ('Green Card' holders). | |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
| Posting Title: | Information Management Assistant |
| Job Code Title: | Information Management Assistant |
| Department/Office: | FIELD MISSIONS ADMINISTERED BY DPKO |
| Duty Station: | EL FASHER |
| Posting Period: | 18 April 2016 - 02 May 2016 |
| Job Opening Number: | 59013 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located in UNAMID�s Geospatial Information and Telecommunications Technology (GITT), Mail/Pouch and Archive Unit, El Fasher. The Information Management Assistant reports to Chief Information Systems Officer.
ResponsibilitiesWithin limits of delegated authority, the Information Management Assistant FS-4 will carry out the following duties:
Document and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
CompetenciesDocument and Data Management
�Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
�Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
�Operationalize document and data standards and promote them within the mission.
�Support the quality of documents and data by enforcing standards throughout a network of focal points.
�Provide timely uploading and maintenance of information in information systems.
�Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
�Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
�Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
General
�Maintain statistics on service and workload measures.
�Provide relevant technical support to users of information services.
�Perform other duties as assigned by the supervisor.
� Professionalism: Knowledge and familiarity with the United Nations structure and documentation. Ability to undertake relevant research, maintains records in a systematic fashion, and retrieves necessary materials with maximum speed and accuracy. � Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of Peace Operations.
� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education� Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
� Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Secondary school, technical school, university and other courses and training programmes relating to the work. High school or equivalent diploma is required.
Work ExperienceExperience in applying the methods, procedures and techniques relating to the work, in months or years. At least 6 years progressively responsible experience in the field of information management, web publishing, archives or records management.
LanguagesFrench and English are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required; knowledge of second UN official language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No FeeThe United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
| Job Title |  | Intern, Records Management Unit, OSG |
| Organization Name | | OSCE Secretariat |
| Location | | Vienna |
| Grade | | |
| Closing Date of application | | 04-05-2016 |
| No. of Posts | | 1 |
| Background | | |
| Duration of internship: 3 months starting July 4, 2016 until September 23, 2016 The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources. | ||
| Required competencies | | |
Core values
Core competencies
Managerial competencies (for positions with managerial responsibilities)
| ||
| Tasks and Responsibilities | | |
RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below:
| ||
| Necessary Qualifications | | |
| ||
| Remuneration Package | | |
| The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance. | ||
| How To Apply | | |
| If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment. Please mention your availability dates in the cover letter. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please seehttp://www.osce.org/states. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.Please be aware that the OSCE does not request payment at any stage of the application and review process. |
| Deadline for Applications: | 28/04/2016 | |
| Organizational Unit: | Services Section, Office of the Prosecutor | |
| Duty Station: | The Hague - NL | |
| Minimum Net Annual Salary (Single Rate): | �57,026.00 | |
| Contract Duration: | To be determined |
A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.
Candidates who have already applied to this position (VA 4241), do not need to re-apply.
Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:
- Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
- Write technical scripts and programs that transform the structure of data to become useful in the Office�s evidence management systems;
- Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
- Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
- Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
- Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
- Perform other duties as required.
Essential Qualifications
Education:
- Advanced university degree in archive and records management, information management, law, or other relevant field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
- Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management or other relevant fields;
Experience:
- A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
- Demonstrated supervisory experience.
Knowledge, skills, and abilities:
- Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
- Experience in the population of litigation support or evidence review tools;
- Excellent communication skills and client orientation;
- Ability to work effectively and constructively in teams;
- Ability to work in a non-discriminatory manner, with respect for diversity;
- Ability to keep strict standards of confidentiality and security;
- Professional integrity.
Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- Monitors and maintains quality and productivity.
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
| DESCRIPTION DE FONCTION Fondation Olympique pour la Culture et le Patrimoine | |||||
| Fonction | : | Documentaliste | Mission ? Assure les t�ches de catalogage/indexation des archives photo et/ou vid�o produites � l�occasion des Jeux Olympiques de Rio 2016 Chaque employ� est responsable du bon fonctionnement de son d�partement/unit�/section et de la mise � jour de ses comp�tences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilit�s d�une autre nature que celles requises par la fonction peuvent �tre impos�es � chacun en fonction de circonstances particuli�res. | ||
| Statut | : | Temporaire | |||
| Taux d�occupation | : | 40%, 50%, ou 60 % selon un horaire pr�d�fini | |||
Principales responsabilit�s
Catalogage et indexation des archives photo et vid�o du CIO
- Catalogue et/ou indexe (de mani�re g�n�rale ou fine, selon le fonds concern�) les archives vid�o et/ou photo du CIO relatives aux Jeux Olympiques de Rio 2016. Les th�mes principaux seront les �preuves sportives et c�r�monies des Jeux olympiques, les activit�s du pr�sident et activit�s institutionnelles du CIO, les images des sponsors, l�organisation des JO et l�ambiance dans la ville.
- R�dige un titre ou une l�gende en fran�ais et en anglais.
- D�crit l�archive � l�aide des descripteurs issus de listes contr�l�es : th�matiques, personnes physiques / morales, g�ographiques, �v�nements, �preuve sportive etc.
- Est force de proposition dans l�am�lioration de la qualit� de l�indexation et des r�gles de catalogage.
- R�alise des contr�les qualit� personnels et/ou entre pairs.
- Rend compte de l�avancement des travaux au responsable Patrimoine Images / � l�archiviste dans une logique de suivi de la qualit� et de respect des d�lais.
Formation, comp�tences linguistiques et informatiques
- Bachelor HEG en information et documentation ou formation �quivalente.
- Exp�rience professionnelle dans un service d�archives audiovisuelles/photo et/ou un service de gestion des collections est un atout.
- Ma�trise de l�informatique (environnement PC ; Word et Excel 2010) et des logiciels de gestion des m�dias num�riques.
- Bonne connaissance et int�r�t pour le sport en g�n�ral et le Mouvement Olympique en particulier.
- Langues : fran�ais (langue maternelle) et anglais (niveau avanc�).
Comp�tences techniques, organisationnelles et personnelles
- Rigueur, esprit de synth�se, clart� dans la r�daction.
- Aptitude � mettre en pratique les principes contenus dans les r�gles de catalogage/indexation des images.
- Sens av�r� du service et souci du d�tail. Rigueur dans l�inscription des sources utilis�es.
- Endurance, capacit� � planifier son travail de mani�re autonome, en respectant les crit�res qualitatifs et quantitatifs.
- Capacit� � rester efficace dans un environnement changeant, � s�adapter positivement � de nouvelles t�ches, responsabilit�s ou personnes.
- Capacit� � interagir avec attention, efficacit� et professionnalisme face � tout type de personnes ; � cr�er un climat de confiance et � percevoir les besoins et les attentes de ses interlocuteurs.
- Connaissance des outils � Corporate � et suivi des r�gles d'utilisation internes (Livelink, Outlook, etc.).
Comportement et attitude
- Respect des valeurs olympiques et des r�gles de conduite internes et de toutes les instructions et proc�dures en place (s�curit� de l'information, Code d�Ethique, etc.).
- Attitude positive, ouverture d�esprit et esprit d��quipe.
- R�sistance au stress.
- Souci du travail bien fait.
- Rapidit� et fiabilit� dans l�ex�cution des t�ches confi�es.
- Collaboration et transfert des connaissances.
- Discr�tion et loyaut�.
Administrative Assistant/Assistant(e) Administratif(ve)
Play a key facilitating role at the heart of ALICE, one of the biggest physics experiment in the world. Join the secretariat and provide a seamless service to the many scientists coming from all over the world. Take Part!
Vous souhaiteriez jouer un r�le de facilitateur au coeur de la collaboration ALICE, l'une des plus grandes exp�riences de physique du monde ?Alors int�grez son secr�tariat, et venez fournir un service optimal aux nombreux scientifiques de la collaboration, qui viennent du monde entier.Rejoignez-nous !
Vous souhaiteriez jouer un r�le de facilitateur au coeur de la collaboration ALICE, l'une des plus grandes exp�riences de physique du monde ?Alors int�grez son secr�tariat, et venez fournir un service optimal aux nombreux scientifiques de la collaboration, qui viennent du monde entier.Rejoignez-nous !
Publication date:
24/03/2016
Closing date:
21/04/2016
Introduction
Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE).
Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE).
The Experimental Physics Department's secretariat support section is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties, including special contributions such as the organization of events or meetings.
You will join a multi-cultural team with a wide range of skills and expertise - providing administrative services to the physicists collaborating in the ALICE experiment. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.
You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.
Functions
As an Administrative Assistant in a secretariat of a physics experiment, you will join a team of assistants and participate in the daily management of the secretariat office with special emphasis on information, communication and organizational services.
You will:
- Act as first line support concerning the physicists' queries in contact with relevant services inside and outside CERN.
- Provide administrative and secretarial services associated with scheduling and coordinating meetings and events.
- Prepare and follow-up of documentation and correspondence including their publication and circulation.
- Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information jn collaboration with the Office in charge of the visiting scientists and with the academic and research institutes to which they belong.
- Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
- Replace other assistants during their absences, if need be at short notice.
Qualification required
Technical certificate in the field of administration, or equivalent.
*Please note that preference will be given to candidates with the above-mentioned qualifications: In principle consideration will not be given to applications from people with higher qualifications.
Experience and competencies
The experience required for this post is:
- Demonstrated experience as member of a pool of an administrative service or secretariat, preferably in an international environment.
- Demonstrated experience in a front desk role.
The technical competencies required for this post are:
- Customer service.
- Secretarial service.
- Archiving and records management: scientific information and document management.
- Use of Office software packages: knowledge of sharepoint software would be an advantage.
The behavioural competencies required for this post are:
- Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
The language competencies required are:
- English or French: spoken and written, with the ability to understand and speak in professional contexts and/or to prepare, draft and/or translate accurate texts. The ability to understand and speak the other language in professional contexts would be an advantage.
Eligibility conditions
Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States (link is external) irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 21.04.2016.
By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.
Note on Employment Conditions
We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry.
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Introduction
Assistant(e) administratif(-ve) dans le d�partement Physique exp�rimentale (PE), groupe Appui administratif et de secr�tariat (AGS), section Appui de secr�tariat (SE).
La section Appui de secr�tariat du d�partement Physique exp�rimentale apporte un appui au d�partement, aux exp�riences et aux groupes en r�alisant des t�ches administratives et des travaux de secr�tariat. Les services fournis par le groupe consistent notamment � r�aliser des t�ches administratives g�n�rales, ainsi que des t�ches sp�cifiques comme la participation � l'organisation de manifestations ou de r�unions.
Vous rejoindrez une �quipe multiculturelle poss�dant un large �ventail de savoir-faire et de comp�tences, et fournirez des services administratifs aux physiciens collaborant � l'exp�rience ALICE. En outre, vous devrez faire en sorte que le flux d'informations circulant aussi bien � l'int�rieur qu'� l'ext�rieur de votre environnement de travail imm�diat soit de la meilleure qualit� possible.
Vous aurez la possibilit� d'�largir vos connaissances dans de nouvelles mati�res et de d�couvrir des domaines o� l'excellence est le facteur essentiel. Vous pourrez b�n�ficier de formations sp�cialis�es ainsi que d'un soutien dans l'�volution de votre carri�re afin de renforcer vos comp�tences et de d�velopper vos talents.
Assistant(e) administratif(-ve) dans le d�partement Physique exp�rimentale (PE), groupe Appui administratif et de secr�tariat (AGS), section Appui de secr�tariat (SE).
La section Appui de secr�tariat du d�partement Physique exp�rimentale apporte un appui au d�partement, aux exp�riences et aux groupes en r�alisant des t�ches administratives et des travaux de secr�tariat. Les services fournis par le groupe consistent notamment � r�aliser des t�ches administratives g�n�rales, ainsi que des t�ches sp�cifiques comme la participation � l'organisation de manifestations ou de r�unions.
Vous rejoindrez une �quipe multiculturelle poss�dant un large �ventail de savoir-faire et de comp�tences, et fournirez des services administratifs aux physiciens collaborant � l'exp�rience ALICE. En outre, vous devrez faire en sorte que le flux d'informations circulant aussi bien � l'int�rieur qu'� l'ext�rieur de votre environnement de travail imm�diat soit de la meilleure qualit� possible.
Vous aurez la possibilit� d'�largir vos connaissances dans de nouvelles mati�res et de d�couvrir des domaines o� l'excellence est le facteur essentiel. Vous pourrez b�n�ficier de formations sp�cialis�es ainsi que d'un soutien dans l'�volution de votre carri�re afin de renforcer vos comp�tences et de d�velopper vos talents.
Fonctions
En tant qu'Assistant(e) administratif(ve) au sein du secr�tariat d'une exp�rience de physique, vous rejoindrez une �quipe d'assistants et participerez � la gestion quotidienne du bureau du secr�tariat, tout particuli�rement pour des fonctions d'information, de communication et d'organisation.
Vous devrez :
- Apporter un appui de premi�re ligne aux demandes des physiciens, en assurant la liaison avec les services concern�s aussi bien � l'int�rieur qu'� l'ext�rieur du CERN.
- Fournir des services administratifs et de secr�tariat li�s � la planification et � la coordination de r�unions et de manifestations.
- Assurer la pr�paration et le suivi de documents et de diverses correspondances, y compris leur publication et leur diffusion.
- Assurer la mise jour de documents papier et �lectroniques, de pages web, de dossiers partag�s et d'archives afin de pouvoir fournir des informations � jour, en collaboration avec le bureau charg� des visiteurs scientifiques et avec les instituts universitaires et de recherche auxquels ils sont rattach�s.
- V�rifier que les diff�rentes r�gles et proc�dures du CERN sont respect�es et appliqu�es correctement selon les situations.
- Remplacer les autres assistants pendant leurs absences, si n�cessaire au dernier moment.
Qualifications requises
Dipl�me technique dans le domaine de l'administration, ou �quivalent*.
*Veuillez noter que la pr�f�rence sera donn�e aux candidats poss�dant un dipl�me dont le niveau correspond � celui qui est indiqu� ci-dessus :les candidats au b�n�fice d'une formation sup�rieure � ce niveau ne seront normalement pas pris en consid�ration pour cette vacance d'emploi.
Exp�rience et comp�tences
L'exp�rience demand�e pour ce poste est la suivante :
Les comp�tences techniques demand�es pour ce poste sont les suivantes :
Les comp�tences comportementales demand�es pour ce poste sont les suivantes :
Les comp�tences linguistiques demand�es pour ce poste sont les suivantes :
L'exp�rience demand�e pour ce poste est la suivante :
- Exp�rience d�montr�e comme membre d'une �quipe dans un service administratif ou dans un secr�tariat, de pr�f�rence dans un environnement international.
- Exp�rience d�montr�e � une fonction de r�ception.
Les comp�tences techniques demand�es pour ce poste sont les suivantes :
- Service clients.
- Service de secr�tariat.
- Archivage et gestion des archives : gestion de l'information et de la documentation scientifiques.
- Utilisation de progiciels de bureautique : la connaissance du logiciel SharePoint serait un atout.
Les comp�tences comportementales demand�es pour ce poste sont les suivantes :
- Communiquer efficacement : avoir une approche proactive de la r�solution des diff�rends ; traiter les conflits de mani�re constructive.
- Faire preuve de responsabilit� : pr�senter l'information de mani�re pr�cise et objective ; travailler consciencieusement et s�rieusement ; tenir ses engagements et pr�server la confidentialit�.
- Obtenir des r�sultats : avoir une approche structur�e et organis�e du travail ; �tre capable de fixer des priorit�s et de planifier des t�ches en ayant en vue les r�sultats.
- Travailler en �quipe : contribuer � favoriser une bonne ambiance au sein de l'�quipe en adoptant une attitude positive et constructive ; traiter les probl�mes.
- Faire preuve de flexibilit� : s'adapter rapidement et efficacement � un changement de priorit�s ou de besoins.
Les comp�tences linguistiques demand�es pour ce poste sont les suivantes :
- Anglais ou fran�ais parl� et �crit ; aptitude � comprendre et parler la langue dans un contexte professionnel et/ou � pr�parer, r�diger ou traduire des textes de fa�on correcte. L'aptitude � comprendre et parler l'autre langue dans un contexte professionnel serait un atout.
Conditions d'�ligibilit�
Le CERN consid�re la diversit� et le caract�re international de son personnel comme des valeurs essentielles et un facteur d�cisif de son succ�s. Nous encourageons les candidatures de ressortissants de tous les �tats membres sans distinction de sexe, d'�ge, de handicap, d'orientation sexuelle, de race, de religion ou de situation personnelle.
Cet emploi sera pourvu dans les plus brefs d�lais et les candidatures devront en principe parvenir � l'Organisation au plus tard le 21.04.2016.
En postulant au CERN, vous autorisez l'Organisation � prendre votre candidature en consid�ration pour tout autre poste qu'elle estime correspondre � votre profil. Veuillez mettre � jour votre dossier r�guli�rement en y ajoutant toute nouvelle information pertinente et informer le Service de recrutement si vous souhaitez que votre dossier soit retir� de la base de donn�es.
Notes sur les conditions d'emploi
Nous offrons un contrat de dur�e limit�e de deux ans. Les contrats de dur�e limit�e prennent fin par d�faut � leur date d'�ch�ance.
Sous certaines conditions, les titulaires d'un contrat de dur�e limit�e peuvent postuler pour des postes publi�s en vue d'obtenir un contrat de dur�e ind�termin�e.
En savoir plus sur les conditions d'emploi
Nous offrons un contrat de dur�e limit�e de deux ans. Les contrats de dur�e limit�e prennent fin par d�faut � leur date d'�ch�ance.
Sous certaines conditions, les titulaires d'un contrat de dur�e limit�e peuvent postuler pour des postes publi�s en vue d'obtenir un contrat de dur�e ind�termin�e.
En savoir plus sur les conditions d'emploi
