Vacancy Notice Number: VNODIP00598
Field of Expertise: DOCUMENTS CONTROL AND RECORDS MANAGEMENT
Vacancy Type: International Contracted
Post Title: ASSOCIATE DOCUMENTS AND RECORDS MANAGEMENT OFFICER
Grade: P2
OSCE Mission/Institution: Office for Democratic Institutions and Human Rights
Duty Station: Warsaw,
No. of Positions: 1
Date of Entry on Duty:
Vacancy Notice Issue Date: 22-Jun-2016
Deadline for Application: 12-Jul-2016
Background:
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. The ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. The ODIHR�s assistance projects and other activities are implemented in participating States in accordance with the ODIHR�s mandate.
Tasks and Responsibilities:
Under the general supervision of the Second Deputy Director/CFA, the incumbent performs the following functions:
- Acting as the primary focal point in the ODIHR for records and document management;
- Assessing records management needs within the office;
- Developing policies and instructions to staff to ensure effective records management practices;
- Proposing and implementing office-wide standards and policies for the establishment, maintenance and storage of records, including organization of electronic files, email records, databases and media files as well as appropriate retention periods for records; recommending records for documented destruction and facilitating/overseeing the implementation of these processes;
- Ensuring safe storage and upkeep of ODIHR documents, including highly sensitive and confidential ones;
- Liaising with individual departments to provide guidance on maintaining resource libraries;
- Co-ordinating implementation of policies and tools developed by the Central Records and Documents Management Unit in the Secretariat, Vienna. Co-ordinating transfer of relevant historical documents to the Prague Office Archive;
- Providing guidance on records management procedures and correspondence workflow to all ODIHR staff. Training the ODIHR staff on various aspects of information and records management;
- Assisting all office staff with information searches and records retrieval using in-house materials and e-tools such as DocIn and the Correspondence Database;
- Co-ordinating and supporting document distribution at the ODIHR conferences and their post-event processing in cooperation with ODIHR Human Dimension Meetings Unit, Public Affairs Unit and ICT teams as well as OSCE Secretariat;
- Supervising two assistants at the ODIHR office and 2-3 temporary assistants during events. Providing guidance, training, advice, control and evaluation of the duties performed;
- Preparing and maintaining the team work-plan of activities and tasks, evaluating its implementation and reports to the supervisor, preparing relevant reports, when required;
- Preparing the annual budget plan for team;
- Performing other tasks requested by supervisor.
Necessary Qualifications:
- First level university degree in librarianship, archives and records management and/or information management; supplementary education in political science, international relations, history or other related field is desirable;
- A minimum of four years of increasingly responsible professional experience in the field of archiving/records or information management within an international organization;
- Management experience is a distinct advantage;
- Experience in delivering presentations/training;
- Excellent written and oral communication skills in English; knowledge of other working OSCE languages, especially Russian, is an asset;
- Ability to work with people of different nationalities, religions and cultural backgrounds;
- Excellent organizational skills, attention to detail and ability to be discreet and retain confidentiality;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Remuneration Package:
Monthly remuneration, subject to social security deductions as well as monthly changes of the post adjustment multiplier
and exchange rate, is approximately EUR 4,000 (single rate) and approximately EUR 4,300 (dependency rate). OSCE
salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme and OSCE Provident Fund maintained
by the OSCE. The Organization contributes an amount equivalent to 15% of the employee's salary to this Fund and the
employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations
Common System.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under
http://www.osce.org/employment.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at
a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States,
please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male
candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period
of service in this post is 7 years. Please be aware that the OSCE does not request payment at any stage of the
application and review process.
| Posting Title: | Information Management Assistant |
| Job Code Title: | INFORMATION MANAGEMENT ASSISTANT |
| Department/Office: | OFFICE OF LEGAL AFFAIRS |
| Duty Station: | NEW YORK |
| Posting Period: | 08 June 2016 - 07 July 2016 |
| Job Opening Number: | 60843 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located in the Archives Unit, Office of the Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Senior Information Management Assistant.
Responsibilities Under the direct supervision of the Senior Information Management Assistant, the Information Management Assistant will be responsible for the following duties:
- Facilitates the periodic transfer of scheduled records into the Archives by liaising with OLA units; ensures the completeness and accuracy of transfer documentation; and provides assistance to the Secretariat staff in transfer preparations to Archives;
- Oversees records accessioning operations by assisting staff in receiving transfers; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the Section database;
- Oversees disposals by liaising with relevant OLA staff ; prepares background information for the review of archivists and implementing retention schedules;
- Oversees stored records; prepares and arranges records for transfer to Archives and Records Management Section (ARMS); applies retention schedules and initiating reappraisals and disposals in consultation with ARMS; registers actions in the Section database; and provides reference service;
- Oversees archival arrangement and description operations by identifying, planning and overseeing projects in consultation with OLA units and ARMS;
- Undertakes archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material in English, French or Spanish, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed;
- On request, conducts research for Legal Officers, including searching for precedents, whether in OLA files, database, UN documentation or other standard resources and databases;
- Assists in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives;
- Provides administrative support for the section and unit chiefs and undertakes other duties as assigned.
- Facilitates the periodic transfer of scheduled records into the Archives by liaising with OLA units; ensures the completeness and accuracy of transfer documentation; and provides assistance to the Secretariat staff in transfer preparations to Archives;
- Oversees records accessioning operations by assisting staff in receiving transfers; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the Section database;
- Oversees disposals by liaising with relevant OLA staff ; prepares background information for the review of archivists and implementing retention schedules;
- Oversees stored records; prepares and arranges records for transfer to Archives and Records Management Section (ARMS); applies retention schedules and initiating reappraisals and disposals in consultation with ARMS; registers actions in the Section database; and provides reference service;
- Oversees archival arrangement and description operations by identifying, planning and overseeing projects in consultation with OLA units and ARMS;
- Undertakes archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material in English, French or Spanish, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed;
- On request, conducts research for Legal Officers, including searching for precedents, whether in OLA files, database, UN documentation or other standard resources and databases;
- Assists in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives;
- Provides administrative support for the section and unit chiefs and undertakes other duties as assigned.
� Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
� Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
� Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
� Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
� Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent.
A minimum of seven years of progressively responsible experience in archives, electronic record management or related area is required. Experience working in archival functions and records management within the United Nations system or similar organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Information Management Officer (P-3)
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Traineeship in the Information Management Services Division
Reference: 2016-121-TRA EXT
Closing Date for Applications: Fri, 24 Jun 2016
Functional area: Secretariat
Function:The Directorate General Secretariat of the European Central Bank (ECB) is seeking applications from recent graduates in library, archives and/or records management to participate in a traineeship in the Archives team of its Information Management Services Division for a period of up to six months.
The Information Management Services Division is responsible for the following tasks:
The Information Management Services Division is responsible for the following tasks:
- developing, maintaining and guiding the implementation of information management policies and procedures, and providing records management services, including in the area of data protection;
- managing the ECB�s physical and electronic archives and arranging for the disclosure of archived information when required and the disposal of information in accordance with the ECB�s information retention policy;
- managing the ECB library and providing staff with print and electronic publications and information services;
- supporting the further development of enterprise content management and coordinating the selection of systems and tools for the archives and library, collaboration, and document and records management;
- providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.
- assisting in developing and updating the ECB�s information management policies, procedures and guidelines;
- raising awareness of material and streamlining the current material in order to encourage staff adherence to the ECB�s information management policies and procedures;
- compiling an inventory of the ECB�s information-holding systems and helping to assess their compliance with the ECB�s information management policies and procedures;
- arranging archives and describing media and other archival material;
- acquiring and appraising records and archives or library material;
- assisting in carrying out sensitivity reviews of records;
- specifying and/or testing requirements for the electronic archives management functionality;
- acquiring and maintaining electronic information resources.
Qualifications and experience:Applicants must have the following knowledge and competencies:
- a bachelor�s-level qualification or a master�s/higher degree in information, archives and/or records management, or enrolment in postgraduate studies in one of these fields;
- an advanced-level command of English;
- an intermediate-level command of at least one other official language of the EU;
- working knowledge of MS Office, in particular Word, Excel and PowerPoint;
- working knowledge of a document management system (preferably Livelink) would be an advantage.
Competencies:The successful candidate will have the following behavioural competencies:
- assesses current solutions and recommends superior alternatives;
- uses clear language and images to communicate ideas;
- ensures timely responses in order to serve clients;
- shares information and supports team members in the achievement of common goals;
- takes the initiative in improving policies, processes and products;
- accepts responsibility for the achievement of objectives within agreed timelines;
- prioritises tasks and pays attention to detail, even when under time pressure.
Further Information:Traineeship of up to six months.
Some tasks are physically demanding and you may have to work in conditions typical for record storage areas, particularly when processing and retrieving records from basements or locations at a distance from the offices.
Some tasks are physically demanding and you may have to work in conditions typical for record storage areas, particularly when processing and retrieving records from basements or locations at a distance from the offices.
The selection committee may place suitable candidates on a reserve list, from which candidates may be appointed to similar positions in the same or another business area. It may also be decided to fill the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed accordingly if this happens.
How to apply:Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise and a telephone interview.
Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
http://www.ecb.europa.eu/careers/pdf/traineeship_programme.pdf.
Further information on the ECB's traineeships can be found at
http://www.ecb.europa.eu/careers/newcomers/trainee/html/index.en.html.
Applicants are accepted from nationals of the Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
The recruitment process may include a pre-screening exercise and a telephone interview.
Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
http://www.ecb.europa.eu/careers/pdf/traineeship_programme.pdf.
Further information on the ECB's traineeships can be found at
http://www.ecb.europa.eu/careers/newcomers/trainee/html/index.en.html.
Applicants are accepted from nationals of the Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.
| Job Title |  | Temporary Senior Records Management Assistant |
| Organization Name | | OSCE Secretariat |
| Location | | Vienna |
| Grade | | G6 |
| Closing Date of application | | 21-06-2016 |
| No. of Posts | | 1 |
| Background | | |
| Please note that this is a temporary position until 31 December 2016 with possibility of an extension. The Records Management Unit (RMU) currently comprises four staff members who are responsible for registering official correspondence, overseeing the systematic transfer and destruction of records, handling reference requests, and developing record-keeping tools and resources. RMU also provides advisory services on record-keeping to all OSCE executive structures and actively promotes best practices in records management. | ||
| Required competencies | | |
Core values
Core competencies
Managerial competencies (for positions with managerial responsibilities)
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| Tasks and Responsibilities | | |
Under the direct supervision of the Chief, Records Management, the Temporary Senior Records Management Assistant will perform a variety of duties including project-related work as well as administrative tasks. The Temporary Senior Records Management Assistant�s tasks include:
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| Necessary Qualifications | | |
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| Remuneration Package | | |
| Monthly remuneration is EUR 4,245 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Appointment will be made at step 1 of the applicable OSCE salary scale. | ||
| How To Apply | | |
| If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process. | ||
Internship - Archives and Records Management Section (MTGS) - (TAL-MTGS20160518-001)
Primary Location
: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting
: 2016-05-26, 9:20:27 AM
Closing Date
: 2016-06-09, 11:59:00 PM
Duration in Months: 0
Contract Type: Interns
Duration
The internship will be for a duration of six months.
Internships
The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).
The purpose of the programme is:
- to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
- to benefit the IAEA's programmes through the assistance of qualified students specialized in various professional fields.
The duration of an internship is normally not less than three months and not more than one year.
Organizational Setting
The Department of Management (MT) provides a �platform of services� that serves as a foundation for the successful delivery of the IAEA�s scientific and technical programmes. Its mission statement is as follows: �MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose�. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
Main Purpose
The internship is designed to provide experience in Archives and Records Management Section.
Functions / Key Results Expected
� Archival processing constituting appraisal of semi-current records
� Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal
� Creation of finding aids and drafting series level descriptions based on the ISAD (G)
� Developing strategies in long-term preservation of digital records
� Revision of the institution-wide functional file plan
� Revision of the institution-wide retention schedule
Knowledge, Skills and Abilities
Required
Skills and Expertise
- MS Office (Word, Excel, Outlook, PowerPoint)
Qualifications and Experience
- Undergraduate degree or graduate level studies in the relevant fields in archives and records management
Applicant Eligibility
- Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
- Candidates must not previously have participated in the IAEA's internship programme.
- Candidates may apply up to one year after the completion of a bachelor's, master's or doctorate degree.
- Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
- Candidates must attach two signed letters of recommendation to their application.
| Posting Title: | INTERN - Knowledge Management Support - 2 positions |
| Job Code Title: | INTERN - PROGRAMME MANAGEMENT |
| Department/Office: | UNITED NATIONS HUMAN SETTLEMENTS PROGRAMME |
| Duty Station: | NAIROBI |
| Posting Period: | 24 May 2016 - 07 June 2016 |
| Job Opening Number: | 61042 |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Your application for this internship must include:
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
- List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations Agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The Management and Operations Division internship is for 3 months with a possibility for extension depending on the needs of the Organization.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
The Management and Operations Division internship is for 3 months with a possibility for extension depending on the needs of the Organization.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period. UN-Habitat is implementing the Archives and Records Management Programme and therefore needs 2 interns to carry out activities listed below.
Under the Supervision of Management and Operations Division the intern will:
- To participate in the processing of Archives according to established principles.
- To participate in identifying, digitizing and uploading relevant documents on past UN-HABITAT project documents to knowledge resource page on in-house electronic system.
- To assist in identification, listing, transfer and preservation of non-current records
- To participate in the appraisal, disposal and developing finding aids to ensure efficient access.
- To participate adding content in the intranet
- Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings
- Perform other duties as required
Under the Supervision of Management and Operations Division the intern will:
- To participate in the processing of Archives according to established principles.
- To participate in identifying, digitizing and uploading relevant documents on past UN-HABITAT project documents to knowledge resource page on in-house electronic system.
- To assist in identification, listing, transfer and preservation of non-current records
- To participate in the appraisal, disposal and developing finding aids to ensure efficient access.
- To participate adding content in the intranet
- Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings
- Perform other duties as required
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be �clients � and seeks to see things from clients� point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients� needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be �clients � and seeks to see things from clients� point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients� needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients� environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Bachelors degree in Information Sciences or related field preferred.
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Bachelors degree in Information Sciences or related field preferred.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
