Records Management Specialist, P-3, #99343, ITSS - New York HQ
Job Number: 498748 |
Vacancy LinkLocation: Information Tech Solutions & ServicesWork Type : Fixed Term StaffIf you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the direction of the Senior Project Manager, the incumbent of this post will:- Implement and lead the development and rollout of the Enterprise Content Management (ECM).
- Lead the implementation of the records management stream of the project in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation.
- Develop, implement, and maintain organization wide classification scheme, controlled vocabulary and retention schedules
- Communicate with key stakeholders to proactively ensure organizational understanding of the interrelationship of records and business processes
- Provide any training to staff in accessing and managing records of any form or media.
- Support Senior Project Manager in implementation of the ECM project.
- Perform other duties as required.
Key Expected Results
1. Operational functions
- Operationalizes and implements organizational guidelines, as defined by the ECM project that support teams regarding the identification, preservation, collection, processing, and review of information. Ongoing program-related activities would include the design, delivery, and provision of advisory and operational support of ECM program services.
- Manages records intake, release, destruction, and access procedures for the NYHQ departments and field offices; ensures compliance with policies, and ensures completion of the process. Responds to questions, and provides instruction and training as needed.
- Manages classification of large information collections in the data centers, case rooms, file cabinets, offsite storage facilities, or wherever recorded information may be found.
2. Efficiency management and reporting
- Using a data driven focus develops a process improvement process that leads to a positive and measurable impact on space management where there are housing costs, including electronic storage.
- Identifies a continuous performance and quality improvement effort and monitoring and reporting system. Regularly reports the status of performance and quality improvement efforts and impacts.
3. Communication
- Communicates regularly with Senior Project Manager - ECM to ascertain the status of activities to ensure information is managed accurately and appropriately.
- Provides direction and support for all staff regarding various information governance questions along with liaising with other internal / external users.
- Develops and provides trainings for personnel on a variety of information governance topics.
- Ensures the quality, consistency and appropriateness of communication materials that are developed, produced, and disseminated to staff members.
- Provides necessary support and insights on developing records and information management social medial and supplier communication strategy.
4. Partnership, coordination and collaboration
- As required, under direction of the Senior Project Manager - ECM, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization.
Qualifications of Successful Candidate- An advanced university degree (Master's) in Archival Studies, Information Sciences, or a directly related field(s) is required.
- A minimum of five (5) years of relevant experience at the national or international levels in information management, records management, and project management or other relevant areas is required.
- Prior experience with large scale digitalization projects is considered is desired.
- Prior experience in understanding of international development issues is an asset.
- Prior experience working with a multilateral or UN organization is highly desirable.
- Fluency in English (written & verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, Russian and Spanish) is considered an asset.
Competencies of Successful Candidate- Communicates effectively to varied audiences, including during formal public speaking.
- Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
- Able to work effectively in a multi-cultural environment.
- Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
- Demonstrates, applies and shares expert technical knowledge across the organization.
- Ensures that team or department follows relevant company policies and procedures.
To view our competency framework, please click here. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.Opening Date 25 Aug 2016 Eastern Standard TimeClosing Date 13 Sep 2016 Eastern Standard Time
Digital Assets Management (DAM) Expert, Consultancy, New York
Job Number: 498899 |
Vacancy LinkLocation: Information Tech Solutions & ServicesWork Type : ConsultancyJob organizational contextThe Digital Strategy Section (DSS) within the Division of Communication (DOC) comprises Web, Social Media and Multimedia teams working together to create compelling public-facing content and to provide digital services within the organization. Through multiple platforms and in multiple languages, DSS draws attention to the many facets of UNICEF's work, encouraging public support, participation and action, as well as ensuring greater transparency and accountability. Web stories, blog posts, photo essays, Facebook posts, Twitter campaigns, and videos for distribution via UNICEF.org, UNICEF Connect, YouTube, news media and other outlets and platforms are all a part of our digital storytelling. By measuring and testing our efforts, we also use data to inform content and engagement choices.
The ECM Project led by ITSS seeks to create a digital workplace whereby internal content is accessed, created, and shared in a federated system that provides for easy searching across departments and programmes.
Purpose for the jobDOC/DSS and ITSS/ECM seek to hire a highly Digital Asset Management expert to develop a recommended course of action to support a shared DAM platform that can meet internal and external user requirements.Under the general guidance of the Senior Project Manager �the Business Analyst will work with key stakeholders to understand their needs and assist them in aligning their business processes as the ECM is implemented.
Primary Responsibilities:- Take existing documentation (Intranet user Needs Assessment and Recommendations, Digital multimedia archiving needs documentation, etc.) and merge it into a technical assessment.
- Interact with global communications and national committee staff to develop and document a deeper understanding of DAM needs and usage to supplement the technical assessment.
- Review current and proposed technology platforms to ensure recommendation is technically feasible.
- Provide recommendations.
Requirements:- Masters' Degree in Library Science, Information Management, Digital Media, or a directly related field.
- At least 5 years of progressively responsible professional work experience in digital media and/or digital communication.
- Experience transforming business requirements to identify how different components will fit together and identifying market trends that regard supporting software.
- Experience in platform interoperability and API feeds.
- Understands the requirements for user-centred design.
- Experience working in the UN or other international development organizations.
- Experience in project management.
Evaluation of Proposals:The consultant proposal will be assessed by a committee composed of UNICEF staff and will be based on the followings:
- Technical expertise and experience (70%);
- Financial offer (30%).
Opening Date 1 Sep 2016 Eastern Standard TimeClosing Date 16 Sep 2016 Eastern Standard Time
Electronic Records Systems International Consultant - New York - SSA
Job Number: 498773 |
Vacancy LinkLocation: Information Tech Solutions & ServicesWork Type : ConsultancyBackground
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments
Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.
Job Duties:
� Support development of SharePoint online custom solutions that enable SharePoint to connect to other systems and/or data including SharePoint apps and add-ons.
� Implement records and document management features
� Develop and customize workflows using SharePoint Designer, Visual Studio or other.
� Good understanding of Content Types, Taxonomy, SharePoint Search, Information Management Policies
� Work with project team to develop prototype and pilot new platform in UNICEF
Required Skills :
� Minimum 2 years of experience as a SharePoint Developer.
� Demonstrated experience with document and records management systems in SharePoint
� Experience with Gimmal Records System desirable
� Strong expertise with SharePoint Designer and InfoPath to build custom SharePoint workflows and forms.
� Strong experience with Visual Studio and Team Foundation Server.
� Experience developing workflows.
� Experience developing web applications
� Ability to design SharePoint solutions from rough process flows and requirements
� Proven development ability in Web technologies, jQuery, HTML5, XML, CSS, IIS, .net, AJAX, Web API, Infopath, Central Admin.
� Ability to work collaboratively in a diverse, team environment.
� Exceptional problem solving and multitasking skills, with a logical and pragmatic attitude
� Excellent communication and organizational
Language:
� Fluency in English is required;
� Knowledge of another UN language is an asset.
Full time position in New York Office possible relocation. Evaluation of Proposals:The consultant proposal will be assessed by a committee composed of UNICEF staff and will be based on the followings:
- Technical expertise and experience (70%);
- Financial offer (30%).
Opening Date 30 Aug 2016 Eastern Standard TimeClosing Date 15 Sep 2016 Eastern Standard Time
Internship - Archives and Legacy
| Organisational Unit: | Information Management Unit, Information Management Services Section, Registry |
| Duty Station: | The Hague - NL |
| Contract Duration: | 3 to 6 months |
| Deadline for Applications: | 07/09/2016 |
Required Documents for This ApplicationPlease note that you will need to have the following information ready in order to complete your application:- A completed �Duties and Responsibilities Form� (refer to step 1 on your eRecruitment Profile page).
- Motivation letter (maximum of 400 words).
- Two reference letters (one academic).
- Scanned copies of university degrees and/or diplomas.
- Scanned copies of official academic transcripts that state your courses, results and completion date.
- One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).
Contract DurationInterns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.Organisational ContextThe Library, Legacy and Archives team is part of the Information Management Unit and Information Management Services Section within the Registry.Duties and ResponsibilitiesAssist the Legacy and Archives team with preserving the Court�s archives and institutional memory by:- Appraising, accessioning and describing archival print and digital records.
- Digitizing records as necessary.
- Processing and packaging physical items according to best practice.
- Responding to reference requests from staff or outside researchers.
- Monitoring the environmental conditions in the archive.
- Completing individual projects as agreed.
Required QualificationsEducation:All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.A qualification in archives/ records management / museum studies or the intention to pursue one in the near future is desirable, but not necessary.Experience:Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.Knowledge, Skills and Abilities:- Able to adapt to multicultural and multilingual working environments.
- Possesses strong teamwork skills (listens, consults and communicates proactively).
- Has acquired a good standard of computer skills (including Microsoft Office applications).
Knowledge of Languages:Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.RemunerationPlease note that the ICC is not able to provide participants in the Internship Programme with remuneration, nor is it possible to provide any reimbursement for any expenses incurred during the internship. Accordingly, applicants must have the necessary resources or other financial support for the duration of the internship for which they have been selected.
Information Management Specialist - Temporary Appointment - New York - P4
Job Number: 498772 |
Vacancy LinkLocation: Information Tech Solutions & ServicesWork Type : Temporary AppointmentBackground:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does � in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life � in its social, political, economic, civic and cultural dimensions � her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens � addressing inequity � not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Job organizational context (Please outline the type of office this position is in, in addition to its supervisor) : This post will be in ITSS � ECM section, reporting to �Senior Project Manager, ECM (with dotted line responsibility to the Chief, KMS).
The Project's goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefits it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
Purpose for the job
Under the general guidance of the Senior Project Manager � ECM (with a dotted line responsibility to the Chief, ITSS-KMS), the Information Management Specialist is responsible for developing and implementing information management and governance policies, metadata and classification schemas, information architecture structures (focusing especially on user experience as well as other information management requirements), and other duties including revising and implementing information management policies and procedures focused on the management of electronic documents and records. The incumbent will be primary resource to create guidance and provide expert advice on best practices, techniques and promote adoption and mainstreaming of Enterprise Records and Content Management platforms. The incumbent will be responsible for working with others on the ECM team to establish and implement technical standards for both electronic and physical records. The incumbent will also be responsible for supporting and directing the technical architecture of the centralized solutions for Enterprise Records Management solutions including physical records management with rest of UNICEF's ecosystem (ERP and non ERP transactional systems and collaborative platforms) in conjunction with the ECM team. The incumbent will also support the socialization of UNICEF's ECM systems and procedures by communicating and linking them appropriately with business objectives across the organization, and engaging in appropriate organizational dialogue in in-person and online contexts.
Key functions, accountabilities and related duties/tasks (Please outline the key accountabilities for this position and underneath each accountability, the duties that describe how they are delivered. Please limit to four to seven accountabilities)
Summary of key functions/accountabilities:
The incumbent will work closely within the ITSS Division and with Information\Knowledge Management focal points in other divisions and offices to
1. Support development of strategy, policies, procedures and guidance.
Participate in requirements gathering, planning, evaluation and development of strategies for methods to use, share, manage and preserve/dispose of electronic documents. Take into account all relevant aspects of organizational strategy, including technology strategies, programme strategies, operational strategies, relevant input from other parts of the organization concerning risk management and business continuity, etc. Draft or support drafting of policies and procedures for ECM. Author supporting guidance, communications materials and documentation. Share appropriately, and lead or participate in organizational knowledge sharing and adoption strategy to promote their adoption. Assess and implement various software and automation enhancements to improve Document Management and Records Management within the organization's ECM systems. Support the development of Document and Records Management good practices based on lessons learned, in alignment with organizational strategies.
2. Develop, manage and maintain an enterprise information architecture for supporting document and records management in an electronic environment.
Develop and iterate enterprise information architecture, ensuring correspondence with user/business requirements. Support inclusion of the information architecture in the organization's ECM systems, as appropriate, through configuration and through work with developers. Maintain and update as required. Information architecture development should take into account requirements originating in all aspects of the organization's ECM work, as organized and supported within this team.
3. Develop and support the implementation of document and records management policies, procedures and guidance for both electronic and physical records.
Identify and document existing document/records processes, and take into account identified applicable regulatory document retention requirements. Collaborate with a variety of stakeholders to document, propose and implement business process improvements. Understand and take account of business-focused needs for content discovery, to support key organizational business processes. Set up, configure and implement hierarchical storage management within the organization's ECM systems, including both independently and by a developers. Propose required migration/ disposal strategies for any repositories/archives to be brought into this system. Support operationalization of electronic and physical record filing and disposition. Where required, coordinate and automate bulk scanning and capture to turn hard copy documents and physical records into properly stored electronic copies. Develop approaches to facilitate conversion of paper records to electronic records. Participate in the migration of any legacy records management applications to current UNICEF ECM systems. This work will require frequent management of software/system developers and technical experts.
4. Implement enterprise metadata and taxonomy standards for internal users.
Support the implementation of metadata and taxonomy standards, based on industry good practices, usability requirements, and any relevant work done previously/elsewhere within the organization. Take care to ensure correspondence between standards and user/business requirements. Apply these standards appropriately through ECM and related systems, through configuration, inclusion in standard templates, default application or auto-classification as feasible and appropriate. Maintain and update standards as required to accommodate emerging trends and changes in the organization's technology and business landscape.
Impact of Results (Please briefly outline how the efficiency and efficacy of the incumbent impacts its office/division and how this in turn improves UNICEF's capacity in achieving its goals)
The incumbent's efficiency and efficacy is an essential enabler for the use of ECM across the whole of UNICEF. By utilizing good practices, applying technical expertise, innovating and effectively promoting and guiding the update of effective information management, the incumbent's work will help the organization:
� Save costs, by avoiding duplication of content; reducing time required to generate, organize and store documents and records; and re-utilizing existing documented knowledge and enabling its transparent discovery, as appropriate, across the organization.
� Reduce risks, by helping ensure that essential documents and records are available to the organization, are not lost, are retained for the proper period and are then appropriately archived or disposed.
� Strengthen impact, by making it possible for staff to act on the basis of the 'single version of the truth', i.e. up-to-date policies and procedures, and the most recent documented research and knowledge shared internally.
� Provide the indispensable foundation for efforts at wider exchange of tacit knowledge (staff experience); without a strong basis of managed documentation, knowledge exchange efforts cannot succeed.
Competencies and level of proficiency required (please base on UNICEF Competency Profiles)
Core Values
? Commitment
? Diversity and inclusion
? Integrity
Core competencies
? Communication (III)
? Drive For Results (III)
? Working with people (III)
Functional Competencies:
? Applying Technical Expertise (III)
? Leading And Supervising (III)
? Planning And Organizing (III)
VI. Recruitment Qualifications
Education:
� An advanced university degree (Master's) in Archival Studies, Records and Information Management, Library Sciences, or related field(s) is required.
Experience:
� A minimum of eight (8) years of relevant experience in implementing Enterprise Content Management (including EDRM, web/intranet content management, KM and/or DAM) or related systems is required
� Strong experience developing and implementing policies, procedures, documentation and communication materials are required.
� Prior work experience in design, setup, and implementation of knowledge/information management systems is required.
� Prior work experience with taxonomy creation, management and application to information management systems is required.
� Previous hands on experience in electronic and physical records management along with usability/user-centered design is highly desirable.
� Working knowledge of windows OS, IIS web server, SharePoint is desirable.
� Good understanding of MS framework and tools is desirable.
Language Requirements:
Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
Opening Date 29 Aug 2016 Eastern Standard TimeClosing Date 13 Sep 2016 Eastern Standard Time
| Posting Title: | Information Management Assistant |
| Job Code Title: | INFORMATION MANAGEMENT ASSISTANT |
| Department/Office: | DEPARTMENT OF PEACEKEEPING OPERATIONS |
| Duty Station: | NEW YORK |
| Posting Period: | 05 August 2016 - 03 September 2016 |
| Job Opening Number: | 63469 |
| Staffing Exercise | N/A |
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.
This position is located in the Peacekeeping Records Centre in the Office of the Chief of Staff, Department of peacekeeping operations (DPKO) and Department of field support (DFS). The incumbent reports to the Chief, Peacekeeping Records Centre.
Archives and Records Management:
�Performs detailed cataloguing of DPKO and DFS core business records in the Peacekeeping Records Centre�s electronic recordkeeping system.
�Maintains the Peacekeeping Records Centre�s paper-based and electronic central file system by creating new folders, registering the metadata of records, distributing record links, and applying disposition.
�Participates in records management projects in DPKO and DFS offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
�Assists in accessioning, disposition, description, and database updating activities as they relate to the Peacekeeping Records Centre�s records-related projects.
�Supports disposition operations by liaising with DPKO and DFS records-originating offices on transfer procedures and documentation; in consultation with the Information Management Officer, analyzes retention schedules in support of disposition decisions.
�Conducts end-user training in the Peacekeeping Records Centre�s electronic systems.
�Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Peacekeeping Records Centre�s databases.
�Analyzes retention schedules and precedents in support of disposition decisions.
�Performs internal records retrieval, loan, and reproduction operations.
�Provides standard and Archives and Records Management Section (ARMS)-specific applications support and applications/LAN troubleshooting for DPKO/Office of the Under Secretary General and DFS/office of the Under Secretary General staff.
�Conducts end-user training in paper and electronic recordkeeping systems in DPKO and DFS, in support of programmes initiated by the Information Management Officer.
Documents:
�Provides document delivery services as required.
General:
�Conducts research as requested by DPKO/OUSG and DFS/OUSG officers.
�Undertakes basic administration duties.
�Satisfies requirements for the procurement, payment and inspection of goods and services using the relevant applications.
Professionalism: Knowledge of electronic record-keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others� ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be �clients� and seeks to see things from clients� point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients� needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent.
A minimum of five years of experience in archives, electronic record management or related area is required. Experience in applying filing methods is required. Experience in using electronic document management system and/or records management systems is required. Experience in applying metadata standards and information security principles is desirable. Experience in library, archives and records management at the UN or in similar international organizations is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on �Manuals� hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS� BANK ACCOUNTS.
Archiviste d'acquisition
17 ao�t 2016 R�f. CIM-AIM-IM-ARCHIVISTE-ACQ
(homme ou femme)
bas� � Gen�ve
90 � 100 %
Raison d'�tre du poste
En tant que professionnel-le qualifi�-e du domaine de l'information documentaire, l'archiviste poss�de des comp�tences dans les domaines du record management, de la collecte, de la gestion, de la conservation et de la communication des archives sur le long terme. Il/elle assume ses t�ches en personne ou supervise leur ex�cution par d'autres collaborateurs.
L'archiviste d'acquisition travaille plus sp�cifiquement dans la phase � amont � du cycle de vie du document, en accompagnant les producteur d'information dans l'acquisition et le traitement de cette derni�re, jusqu'� son archivage interm�diaire. Il-elle travaille en collaboration directe avec 3 autres archivistes d'acquisition et de mani�re �troite avec les autres coll�gues de l'unit� afin d'atteindre les objectifs communs. Il-elle rapporte directement au chef-fe adjoint de l'unit� IM.
Responsabilit�s principales
- En collaboration avec les unit�s/divisions/d�partement, accompagner les versements des records papiers (inclus les versements des dossiers � r�sidents � du terrain), et permettre l'int�gration de ces versements dans les outils d'archivage (Reference Files, ADS)
- Mettre en place, �valuer et contr�ler le processus de records management
- Mettre en �uvre et faire le suivi des outils pour le records management (plan de classement, syst�me de cotation, calendrier de conservation, documents de r�f�rences, etc.)
- Travail sur l'�laboration et la mise � jour de proc�dures en lien avec l'acquisition des records au CICR
- Mettre en �uvre la collaboration suivie avec les producteurs de documents (instruire, informer et conseiller en mati�re de gestion, d'�limination et de versement des archives)
- Participer � la d�finition et � la mise en �uvre la politique d'acquisition des archives de l'institution et des producteurs externes
Exp�rience professionnelle
- Archiviste ou exp�rience �quivalente dans un environnement humanitaire et/ou international
- Bonnes connaissances des domaines d'activit� du CICR, y compris dans la gestion d'information
- Exp�rience sur le terrain un atout
Comp�tences requises
- Dipl�me sp�cialis� en archivistique et/ou information documentaire ou �quivalent, de niveau bachelor
- Client focus
- Excellent teamworker et capable de travailler de mani�re autonome
- Bon sens de l'organisation et capacit� de mettre les bonnes priorit�s
- Aptitude � traiter de l'information en toute confidentialit�
- Bonnes connaissances des outils informatiques usuels ainsi que des plateformes Sharepoint et Lotus Notes
- Bonnes connaissances du fran�ais et de l'anglais, autre langue usuelle au CICR un atout
- Capacit� � assurer un travail physique ponctuel
Fin d'affectation: 31.12.2017, non prolongeable � poste r�sident
D�but de mission: ASAP, si possible au plus tard le 1er novembre 2016
Si vous �tes int�ress�-e par ce poste et remplissez les crit�res, merci d'envoyer votre CV accompagn� d'une lettre de motivation �
application_hq@icrc.org - d'ici au
dimanche 11 septembre 2016. Dans le sujet de votre mail, pouvez-vous indiquer "
CIM/AIM/IM � Archiviste d'acquisition � Candidature''.
Seules les candidatures envoy�es � cette adresse seront prises en consid�ration. Si vous ne recevez pas de r�ponse dans le mois qui suite, nous vous prions de bien vouloir consid�rer votre candidature comme non retenue.
