VA2001/2015
Job Profile
The prospective candidate will be a member of the professional team of the OFID�s Information Technology (IT) Unit. S/he represents a corporate resource that develops practical information from computing assessments, cost benefit analysis and recommendations; more specifically in the area of Electronic Document Management System (EDMS) using the OpenText application system. S/he is required to provide solutions for complex requirements arising from diverse OFID�s EDMS infrastructure and OpenText application activities. S/he maintains and expands technical skills in EDMS and other related IT areas, in order to follow the technological trends and to solve future challenges.
Duties and Responsibilities
Job Profile
The prospective candidate will be a member of the professional team of the OFID�s Information Technology (IT) Unit. S/he represents a corporate resource that develops practical information from computing assessments, cost benefit analysis and recommendations; more specifically in the area of Electronic Document Management System (EDMS) using the OpenText application system. S/he is required to provide solutions for complex requirements arising from diverse OFID�s EDMS infrastructure and OpenText application activities. S/he maintains and expands technical skills in EDMS and other related IT areas, in order to follow the technological trends and to solve future challenges.
Duties and Responsibilities
- Performing the EDMS / OpenText system administration tasks, including server upgrades/patches, design, configuration, testing, troubleshooting, disaster recovery, archiving and storage management;
- Conducting user support and trouble shooting in the EDMS applications systems support, more specifically the OpenText system, to include:
- Analysing the problems and providing first level support to users;
- Coordinating with partnering vendors for the second and third level support;
- Regularly liaising with the focal points of the departments / units to ensure follow up of policies and procedures;
- Maintaining and developing the EDMS / OpenText application systems to ensure operational effectiveness and efficiency;
- Participating, as team member, in IT implementation projects, application systems group, and other IT activities;
- Providing / coordinating EDMS / OpenText end-user training;
- Performing one / more assigned IT tasks which might include system analysis, programming, database administration, users� support/helpdesk, disaster recovery, maintenance and support of assigned application systems, in coordination with support partners.
- An advanced university degree from a reputable university in the country of education, in any Information of Technology / Information System disciplines;
- Minimum of 5 years of relevant professional experience; working with the OpenText � Electronic Document Management System is desirable.
- Strong knowledge of OpenText Content Server and Archive Servers, as well as knowledge of Email Archiving;
- Professional qualification in OpenText (i.e. OpenText certifications) will be an added advantage;
- Understands processes and best practices of developing and implementing a new Enterprise Content Management System (OpenText);
- Knowledge of Integration of OpenText content Server with SAP using xECM, Records Management, OpenText Tempo Box, Employee File Management module and Kofax is desirable;
- Familiar with up-to-date computer software packages, e.g. Microsoft Operating Systems, Microsoft Office, LiveLink, etc.
- Excellent written and verbal communication skills in English. Working knowledge of German is considered as an added advantage;
- Good interpersonal skills with proven ability to work as a member of multi-cultural project team and user community, as well as good time management skills;
- Understands the core activities of development finance institutions in general, and OFID in particular;
- Possesses good planning, organizational, time management, project management, as well as basic cost and benefit analysis skills.
Administrative Assistant
Are you service oriented and customer focused? Can you multitask? Broaden your administrative skills in an international scientific environment by joining the secretariat of one of the Large Hadron Collider's (LHC) experiments to meet the challenges of a diverse range of activities. Take Part!
Publication date:
10/08/2015
Closing date:
20/09/2015
Introduction
Administrative Assistant in the Physics Department (PH), DI Group, Secretariat Support Section (SE)
The secretariat support section of the Physics Department's is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties in accordance with the Organization's administrative procedures, including other special contributions such as the participation in events organization.
You will join a multi-cultural team with a wide range of skills and expertise - providing services to the collaborators of an experiment to the LHC. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.
You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.
Functions
As an administrative assistant in an experimental secretariat, you will join a team of assistants and participate in the daily management of the experimental secretariat office with special emphasis on information, communication and organizational duties. Notably, you will:
- Act as first line support to collaborators', Users' and visitors' queries in contact with relevant services inside and outside CERN.
- Perform administrative and secretarial tasks associated with scheduling and coordinating meetings and events.
- Assist in the preparation and follow-up of documentation and correspondence including their publication and circulation.
- Contribute to CERN and experiment database and web site update activities in collaboration with the User Office and the Institutes.
- Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information.
- Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
- Replace other assistants during their absence.
Qualification required
Technical certificate or general secondary education in an administrative field, or equivalent.
*Please note that preference will be given to candidates with the above-mentioned qualifications: In principle consideration will not be given to applications from people with higher qualifications.
Experience and competencies
The experience required for this post is:
- Demonstrated professional experience in an administrative service or secretariat, preferably in an international environment.
- Proven experience in the field of hospitality management will be considered as an asset.
The technical competencies required for this post are:
- Customer service.
- Secretarial service.
- Archiving and records management: scientific information and document management.
- Use of Office software packages: knowledge of sharepoint software would be an advantage.
The behavioural competencies required for this post are:
- Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively; providing others with timely information.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
The language competencies required are:
- Spoken and written English.
- Ability to understand and speak French in professional contexts as well as draft texts for publications and official communications is an advantage.
- Any additional language knowledge will be considered as an asset.
Eligibility conditions
Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 20.09.2015.
By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.
Note on Employment Conditions
We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry.
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
These functions require:
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
These functions require:
- Work during nights, Sundays and official holidays, when required by the needs of the Organization
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| POSITION INFORMATION Post Title: | Human Resources Assistant (Registry & Records) | Vacancy Notice: | 2015/38/G 105593 |
| Level: | G-4 | Posting Period: | 28 August � 11 September 2015 |
| Duty Station: | Montr�al | Date for entry on duty: | After 11 September 2015 |
THE ORGANIZATIONAL SETTING
The Staff Employment and Administration Section (SEA) is one of three Human Resources (HR) Sections within the Bureau of Administration and Services (ADB) in ICAO. SEA is dedicated to operational aspects of HR management and service, such as contract management, benefits and entitlement administration, separation handling and servicing retirees, administration of social security and pension benefits, staff accreditation matters and oversight of the medical clinic.
The incumbent reports directly to the Chief, SEA who provides general guidance and with whom s/he consults on complex technical issues.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Ensures maintenance of registry system,
achieving results such as:
� Set up and maintenance of the HR registry system in accordance with ICAO rules and procedures.
� Open of new subject files as required and disposal of old files in accordance with the established retention schedule.
� Maintain the archives, making sure files are properly stored and accessible; safe keeping of documents.
� Provide photocopies of material from the confidential registry files, as requested by staff.
� Assist in the collection of reference and background material from registry files.
� Preparation of correspondence and reports related to registry activities.
� Participate in the creation and maintenance of an electronic registry system for Human Resources.
Function 2 (incl. Expected results)
Provides effective records management,
achieving results such as:
� Receive, register code documents, letters and other correspondence and store in proper files. Review, record and sort incoming and outgoing mail and maintain a register therefor.
� Establish and maintain file movements within Human Resources and to the Office of the Director, ADB using an established tracking system.
� Follow-up on actions to be taken by the relevant HR Sections.
� Verify completeness and accuracy of returned files and determine the need for the creation of new files.
� Maintain and update the list of registry files on regular basis, including the classification of files.
Function 3 (incl. Expected results)
Performs quality control functions, achieving results such as:
� Ensure that paper files are complete, and documents are in chronological order and that all paper and electronic records on file are correctly classified and identified.
� Ensure that files do not contain non-record material and that copies or cross-references by other appropriate means are made for all relevant files in the case of a multiple-subject record.
� Ensure that data entries are complete and accurate according to Records Management procedures, such as keywords, dates, type of document, etc. and that duplicate records are removed.
Function 4 (incl. Expected results)
Maintains a well-organized and user-friendly Records and Registry Room for effective access and information retrieval,
achieving results such as:
� File documents into appropriate folders and ensuring that confidential files are secured.
� Ensure that the labelling and placement of folders in order in the relevant filing rooms/cabinets and inactive files removed and sent for archiving. Review on a daily basis the SEA in-box for incoming faxes and distribute to appropriate staff for action.
� Ensure the accurate provision of files, documents or information requested by determining the subject of the inquiry and the correct file title and number through searching the records management and other databases, through the knowledge of ICAO organization and operations or through consultation with clients.
� Provide timely information to the user(s) in the case of complex inquiries, of not only the file on which the desired record has been placed but also related files which may be necessary to provide complete background to the situation or to enable the user to take the appropriate action.
� Consult or refer clients to other appropriate resources.
Function 5 (incl. Expected results)
Performs a variety of functions related to office support and statistics and surveys,
achieving results such as:
� Assist the HR Assistant (Office Support) in managing incoming/outgoing mail.
� Provide back up support in terms of processing staff accreditation and United Nations Laissez-Passer (UNLPs).
� Ensure an adequate and timely supply of stationery items are available to the Sections.
� Maintain a calendar of activities of SEA.
Function 6
Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE
Educational background
Successful completion of secondary education, including relevant training in office automation courses.
Professional experience and knowledge
Essential
� At least four years of experience in administrative/clerical work.
� Knowledge of office automation techniques for text processing and contemporary software including loading files on a web environment.
� Knowledge of filing and registry procedures.
Desirable
� At least two years of experience with an international organization or a government.
� The ability to use relevant software applications.
Language skills
Essential
Fluent in reading, writing and speaking abilities in English and French.
Desirable
Knowledge of any of the other languages of the Organization (Arabic, Chinese, Russian, Spanish).
Competencies
1.
Accountability: The willingness and ability to accept responsibility for oneself and one�s responsibilities; taking ownership for actions and outcomes.
2.
Creativity: The willingness and ability to develop new ideas, improve existing processes, and thinking "outside of the box".
3.
Client Orientation: The willingness and ability to see things from the clients� perspective anticipate client needs and concerns; find appropriate solutions for clients and keep clients informed.
4.
Commitment to continuous learning: The willingness and ability to engage in self-development, keep oneself up-to-date with new developments, help others to learn and learn from others.
5.
Planning and Organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently.
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
| The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: | Level | Net Base Salary per annum | |
| G-4 | CAD 33,386 | ||
| Job Title |  | Documents and Records Management Assistant |
| Organization Name | | Office for Democratic Institutions and Human Rights (ODIHR), Common Services Department |
| Location | | Warsaw |
| Grade | | G4 |
| Closing Date of application | | 10-09-2015 |
| No. of Posts | | 1 |
| Background | | |
| This position is temporary to cover for extended maternity leave. The incumbent is expected to start as soon as possible and to stay until mid September 2016. The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. The position is located in the Documents and Records Management Unit responsible for ensuring efficient and cost-effective documents and records management, including timely and accurate distribution of incoming and outgoing correspondence. | ||
| Required competencies | | |
Core values
Core competencies
Managerial competencies (for positions with managerial responsibilities)
| ||
| Tasks and Responsibilities | | |
| Under the direct supervision of the Associate Documents and Records Management (DRM) Officer, the incumbent acts as a focal point in the ODIHR for documents and records management. Specifically, the incumbent will perform the following duties: � Responsible for registration, distribution and dispatch of all official incoming and outgoing correspondence; � Reviews documents for content and defines their initial distribution based on the ODIHR Correspondence Policy; � Assists in identification of documents for retention and for destruction; � Assists in implementation of office-wide standards and policies for the distribution and storage of records; � Prepares and maintains inventories, lists and other documentation for ODIHR�s DRM Unit; � Participates in implementation of policies and tools developed by the Central Records and Documents Management Unit in the Secretariat, Vienna; � Provides guidance on documents/correspondence distribution to the staff; � Provides limited training to ODIHR staff on documents/correspondence distribution and usage of the Correspondence Database and DocIn; � Provides assistance / back-up with document distribution at the ODIHR conferences and their post-event processing whenever necessary. | ||
| Necessary Qualifications | | |
| � Completed secondary education; � Additional training in records or documents management, information classification and retrieval, or similar, is strongly desirable; � A certification from a recognized professional association in records and information management will be considered an advantage; � At least three years of clerical/secretarial/administrative/documents management experience; � Knowledge of modern office procedures, ability to operate modern office equipment and master office routines; � Ability to work independently and in a team; � Familiarity with a wide range of issues related to the work of international organizations and the human dimension; � Accuracy and attention to detail in keeping data bases and the filing system; � Ability to be discreet and retain confidentiality; � The incumbent must be computer literate and have the ability to operate word processing equipment, to use spreadsheet applications and to maintain simple data bases; � Excellent command of English and Polish, some knowledge of Russian is essential; knowledge of other OSCE languages desirable; � Ability to work with people of different nationalities, religions and cultural backgrounds; � Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. | ||
| Remuneration Package | | |
| Monthly remuneration, subject to social security deductions, is approximately PLN 5,800. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are normally made at step 1 of the applicable OSCE salary scale. | ||
| How To Apply | | |
| If you wish to apply for this position, please use OSCE�s online application link found under http://www.osce.org/employment. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only the OSCE on-line applications will be accepted and short-listed applicants contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred. |
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Vacancy No: E-VN-2015-002164 Duty Station: New York Country: United States of America Region: NY HQ | Job Level: P-5 Position#: 00094614 Application Close: 07-Sep-15 Contract Type: Long-term Staff (FT) |
Purpose of the Position
Under the guidance of the Comptroller, the incumbent of this post will develop and implement an Enterprise Content Management (ECM) system for UNICEF. To achieve this, the incumbent will work through an inter-office ECM Project Board with members from various HQ divisions (DRP, ITSS, DOC, DFAM. PD, PFP, DHR, OIAI, EMOPS, Ethics Office) and regional offices. The project will build on existing UNICEF software investments in SharePoint and related technologies.
Key Expected Results
1. Determine detailed business requirements for all major components of the ECM projects: document management, record and archive management, intranet content management, search functionality, and others that may be determined to be necessary. Manage, monitor and report on the project plan to all concerned stakeholders. Maintain linkages with other closely related activities, such as Knowledge Exchange, HR Records Management etc.
2. Create and/or oversee creation of all necessary policies, taxonomies and governance mechanisms in relation to ECM and in coordination and consultation with the UNICEF regulatory framework Coordinator.
3. Oversee implementation of ECM software platforms and business process changes.
4. Develop and oversee change management, training and communication activities related to new ECM business processes and work cultures.
5. Develop plan for maintenance and updating of ECM instruments, software platforms, business processes and support.
2. Create and/or oversee creation of all necessary policies, taxonomies and governance mechanisms in relation to ECM and in coordination and consultation with the UNICEF regulatory framework Coordinator.
3. Oversee implementation of ECM software platforms and business process changes.
4. Develop and oversee change management, training and communication activities related to new ECM business processes and work cultures.
5. Develop plan for maintenance and updating of ECM instruments, software platforms, business processes and support.
Qualifications of Successful Candidate
- An advanced university degree (Master's) in Records and Information Management, Library Sciences, Business or Public Administration, or directly-related technical field(s) is required.
- A minimum of ten (10) years of relevant experience in Enterprise Content Management and related change management activities is required.
- A valid professional certification(s) in Enterprise Content Management, Electronic Records Management, Customer Relationship Management and/or Taxonomy, is considered desirable.
- Previous hand on experience in project management is required.
- A valid professional certification(s) in Project Management (i.e. PMP) is considered an asset.
- Previous hands on experience in a supervisory/managerial capacity is required.
- Prior work experience in knowledge/information management is required.
- Previous hands on experience in user-centred design is highly desirable.
- Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
- A minimum of ten (10) years of relevant experience in Enterprise Content Management and related change management activities is required.
- A valid professional certification(s) in Enterprise Content Management, Electronic Records Management, Customer Relationship Management and/or Taxonomy, is considered desirable.
- Previous hand on experience in project management is required.
- A valid professional certification(s) in Project Management (i.e. PMP) is considered an asset.
- Previous hands on experience in a supervisory/managerial capacity is required.
- Prior work experience in knowledge/information management is required.
- Previous hands on experience in user-centred design is highly desirable.
- Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
Competencies of Successful Candidate
- Has highest-level communication skills, including engaging and informative formal public speaking.
- Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
- Creates and encourages a climate of team-working and collaboration in a multi-cultural environment.
- Sets, develops and revises organizational strategy and develops clear visions of the organization's future potential.
- Contributes innovative approaches, insights and ways of designing projects; drives effective change initiatives.
- Quickly builds rapport with individuals and groups. Actively nurtures good relationships with people across all organizational levels and boundaries, and with government leaders and stakeholders.
- Sets clearly defined objectives and plans activities for self, own team or department.
- Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
- Creates and encourages a climate of team-working and collaboration in a multi-cultural environment.
- Sets, develops and revises organizational strategy and develops clear visions of the organization's future potential.
- Contributes innovative approaches, insights and ways of designing projects; drives effective change initiatives.
- Quickly builds rapport with individuals and groups. Actively nurtures good relationships with people across all organizational levels and boundaries, and with government leaders and stakeholders.
- Sets clearly defined objectives and plans activities for self, own team or department.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Section Head (Archives and Records Management)(P4) - (2015/0303 (001182))
Primary Location
: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting
: 2015-08-12
Closing Date
: 2015-09-22
Duration in Months: 36
Contract Type: Fixed Term - Regular
Organizational Setting
The Department of Management (MT) provides a �platform of services� that serves as a foundation for the successful delivery of the IAEA�s scientific and technical programmes. Its mission statement is as follows: �MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose�. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
Main Purpose
Reporting to the Director of General Services, the Section Head is the Archivist of the IAEA and is responsible for the management of Archives and Records Management services, as well as strategy, monitoring and management of Human Resources and other resources assigned to the section. He/She establishes and leads the maintenance of a framework of policies and services that ensure the creation and management of authentic, reliable and usable records capable of supporting IAEA business functions and activities for as long as they are required.
Role
The Section Head is accountable for defining the Archives and Records Management strategy and in doing so: (1) leads and manages, guides and supports the team, and plans the resources in the most efficient and effective manner; (2) provides substantive expertise leveraging the knowledge and experience in the field, (3) advises senior management in matters of strategy, policy and complex cases, and (4) is a change agent, actively mobilising staff and resources to implement changes.
Partnerships
The Section Head establishes and manages relationships with staff in the Division, and at all levels throughout the IAEA by providing strategic advice and expertise, assistance and guidance in areas for which the section is responsible. The Section Head ensures consistency and coordination of efforts in the provision of the highest quality archive and records management services for all departments and for the Offices reporting to the Director General through appropriate liaison and consultations within the IAEA. The Section Head interacts with the representatives of diplomatic missions and maintains extensive coordination and cooperation with counterparts at other UN and international organizations.
Functions / Key Results Expected
- Lead and manage an effective team of professionals and staff, promoting internal and external collaboration, and ensuring through learning opportunities, work assignments and recruitment an effective balance of skills and resources.
- Formulate and manage the strategic plan for the Section;
- Oversee the Section�s work plans, Human Resources requirements, budget and quality management objectives;
- Provide specialist advice on archive and records management matters relating to, inter alia, the documents of the Policy-making Bodies including the IAEA Statute, General Conference documents including decisions, all programme and management related regulations and rules, official publications, and agreements and relationships with Member States and with the host country, the United Nations, cooperating institutions and other international organizations.
- Review and approve archives and records management policies and systems, and ensure the successful implementation of approved policies.
- Supervise the operation of the archives and records management systems.
- Oversee the development of best-practice and standards, as well as innovations in archives and records management and ensure their efficacy and consistent application throughout the organization; promote, and actively pursue cross-cutting collaboration to enable acceptance and integration of related plans and policies, as well as the broader goals and strategies of the Agency.
- Establish and implement procedures related to the functions to be performed with concrete objectives, milestones and performance indicators, and review effectiveness and the focus on priorities in line with the results based framework.
Qualifications, Experience and Skills
- Advanced University degree in the field directly related to archives and reconds management.
- A degree or extended course work in Management and/or Information Sciences is highly desirable.
- Minimum of seven years of relevant professional experience.
- Fully conversant with state of the art digital technology.
- Proven experience in leading the transition to migration to Electronic Records/Documents Management Systems.
- Demonstrated high ethical standards and competencies and support to IAEA values.
- Knowledge of management principles and proven ability to competently lead a multicultural staff and foster an environment promoting excellent performance, integrity, ethical behaviour and innovation.
- Demonstrated ability to effectively and efficiently manage financial, human, information and knowledge resources, including effective teambuilding.
- Demonstrated independent, mature judgment and initiative.
- Proven problem-solving skills.
- Track record of planning and organizational skills, and ability to work under pressure.
- Ability to communicate in a clear manner.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Type of Appointment
Fixed-term, 3 years (subject to a probationary period of 1 year)
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $68294 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 27454*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance
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Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
