Jobs Info

Job Title		Intern, Records Management Unit, OSG
Organization Name		OSCE Secretariat
Location		Vienna
Grade
Closing Date of application		04-05-2016
No. of Posts		1
Background
		Duration of internship: 3 months starting July 4, 2016 until September 23, 2016 The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE.  It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources.
Required competencies
		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization�s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Tasks and Responsibilities
		RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Providing support for records registration; Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata); Assisting with file transfers as required; Assisting with records-related events including planning, publicity, obtaining supplies, setting up and cleaning up; Assisting with records projects including performing research and developing documentation such as policies and procedures and user guides; Performing other records-related tasks as required.
Necessary Qualifications
		Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation, or recent graduates or postgraduates, with a background in Archival Science, Records Management or Information Management; Working experience with Electronic Document and Records Management Systems (such as OpenText CS) is an asset; Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages is an asset; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.
Remuneration Package
		The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE.  The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
		If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment. Please mention your availability dates in the cover letter. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please seehttp://www.osce.org/states. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.Please be aware that the OSCE does not request payment at any stage of the application and review process.

Deadline for Applications:		28/04/2016
Organizational Unit:		Services Section, Office of the Prosecutor
Duty Station:		The Hague - NL
Minimum Net Annual Salary (Single Rate):		�57,026.00
Contract Duration:		To be determined

Candidates who have already applied to this position (VA 4241), do not need to re-apply.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:

• Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
• Write technical scripts and programs that transform the structure of data to become useful in the Office�s evidence management systems;
• Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
• Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
• Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
• Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
• Perform other duties as required.

Essential Qualifications
Education:

• Advanced university degree in archive and records management, information management, law, or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
• Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:

• A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
• Demonstrated supervisory experience.

Knowledge, skills, and abilities:

• Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
• Experience in the population of litigation support or evidence review tools;
• Excellent communication skills and client orientation;
• Ability to work effectively and constructively in teams;
• Ability to work in a non-discriminatory manner, with respect for diversity;
• Ability to keep strict standards of confidentiality and security;
• Professional integrity.

Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

DESCRIPTION DE FONCTION Fondation Olympique pour la Culture et le Patrimoine
Fonction	:		Documentaliste		Mission ? Assure les t�ches de catalogage/indexation des archives photo et/ou vid�o produites � l�occasion des Jeux Olympiques de Rio 2016 Chaque employ� est responsable du bon fonctionnement de son d�partement/unit�/section et de la mise � jour de ses comp�tences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilit�s d�une autre nature que celles requises par la fonction peuvent �tre impos�es � chacun en fonction de circonstances particuli�res.
Statut		:		Temporaire
Taux d�occupation		:		40%, 50%, ou 60 % selon un horaire pr�d�fini

 
Principales responsabilit�s





Catalogage et indexation des archives photo et vid�o du CIO

- Catalogue et/ou indexe (de mani�re g�n�rale ou fine, selon le fonds concern�) les archives vid�o et/ou photo du CIO relatives aux Jeux Olympiques de Rio 2016. Les th�mes principaux seront les �preuves sportives et c�r�monies des Jeux olympiques, les activit�s du pr�sident et activit�s institutionnelles du CIO, les images des sponsors, l�organisation des JO et l�ambiance dans la ville.

- R�dige un titre ou une l�gende en fran�ais et en anglais.

- D�crit l�archive � l�aide des descripteurs issus de listes contr�l�es : th�matiques, personnes physiques / morales, g�ographiques, �v�nements, �preuve sportive etc.

- Est force de proposition dans l�am�lioration de la qualit� de l�indexation et des r�gles de catalogage.

- R�alise des contr�les qualit� personnels et/ou entre pairs.

- Rend compte de l�avancement des travaux au responsable Patrimoine Images / � l�archiviste dans une logique de suivi de la qualit� et de respect des d�lais.



Formation, comp�tences linguistiques et informatiques

- Bachelor HEG en information et documentation ou formation �quivalente.

- Exp�rience professionnelle dans un service d�archives audiovisuelles/photo et/ou un service de gestion des collections est un atout.

- Ma�trise de l�informatique (environnement PC ; Word et Excel 2010) et des logiciels de gestion des m�dias num�riques.

- Bonne connaissance et int�r�t pour le sport en g�n�ral et le Mouvement Olympique en particulier.

- Langues : fran�ais (langue maternelle) et anglais (niveau avanc�).



Comp�tences techniques, organisationnelles et personnelles

- Rigueur, esprit de synth�se, clart� dans la r�daction.

- Aptitude � mettre en pratique les principes contenus dans les r�gles de catalogage/indexation des images.

- Sens av�r� du service et souci du d�tail. Rigueur dans l�inscription des sources utilis�es.

- Endurance, capacit� � planifier son travail de mani�re autonome, en respectant les crit�res qualitatifs et quantitatifs.

- Capacit� � rester efficace dans un environnement changeant, � s�adapter positivement � de nouvelles t�ches, responsabilit�s ou personnes.

- Capacit� � interagir avec attention, efficacit� et professionnalisme face � tout type de personnes ; � cr�er un climat de confiance et � percevoir les besoins et les attentes de ses interlocuteurs.

- Connaissance des outils � Corporate � et suivi des r�gles d'utilisation internes (Livelink, Outlook, etc.).


Comportement et attitude
- Respect des valeurs olympiques et des r�gles de conduite internes et de toutes les instructions et proc�dures en place (s�curit� de l'information, Code d�Ethique, etc.).


- Attitude positive, ouverture d�esprit et esprit d��quipe.


- R�sistance au stress.


- Souci du travail bien fait.


- Rapidit� et fiabilit� dans l�ex�cution des t�ches confi�es.


- Collaboration et transfert des connaissances.


- Discr�tion et loyaut�.

Administrative Assistant/Assistant(e) Administratif(ve)

Job Reference: EP-AGS-SE-2016-31-LD

Posting Title:	INFORMATION MANAGEMENT ASSISTANT
Job Code Title:	INFORMATION MANAGEMENT ASSISTANT
Department/Office:	FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station:	BAMAKO
Posting Period:	06 April 2016 - 20 April 2016
Job Opening Number:	58422
Staffing Exercise	N/A

NOTIFICATION OF AN �A� GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE Information Management Officer
GRADE A.2
SECURITY CLEARANCE: CTS
VACANCY N�: 160147 ------------------------------------------------------------------------------------------------------------------------ Please note that the competition for this post is provisionally scheduled as follows: - Pre-selection testing online on 1st June; - Final selection on 27 and 28 July 2016, in Brussels.

1. SUMMARY
The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures. Under the direction and guidance of the Head, AIM, the Information Management Officer contributes to the development of policy and standards based on international best practices and develops innovative forms of service and new ways in which services can be provided to customers and stakeholders. The Information Management Officer is also - 2 - responsible for developing and executing awareness programmes and training on information management topics and tools in coordination with the Head, AIM and the NATO Information Management Advisory Group.

2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL
The incumbent must: ? have a university degree with specialisation in archival, library or information science; ? have at least five years of progressively responsible experience in information management functions, especially in the analysis of information flows; ? have experience in evaluating and implementing systems and procedures for archives and document/records management; ? have experience in implementing a change agenda, with involvement in change management processes within an Organisation; ? have records management experience in all aspects of the life-cycle management of records; ? have experience with Information Communication Technology (ICT) systems and their application to recordkeeping and archives management, in particular, experience working with Electronic Records and Document Management System (ERDMS) and Enterprise Content Management (ECM); ? possess the following minimum levels of NATO�s official languages (English/French): V (�Advanced�) in one; II (�Elementary�) in the other. DESIRABLE The following would be considered an advantage: ? international experience, particularly in International Organisations.

3. MAIN ACCOUNTABILITIES
Project Management Lead and participate in project management for information management projects, contributing to feasibility studies, systems analysis, design, development and implementation of systems.

Stakeholder Management Develop innovative forms of service and new ways in which services can be provided to customers and stakeholders.

Information Management Analyse information flows and formulate functional needs for information management systems and procedures throughout NATO Headquarters (HQ).  -

Expertise Development Promote and ensure the adherence to NATO standards, and assist in the development of new standards in the field of information management. Remain current and implement international best practices and standards in the field of information management.

Knowledge Management Assist the Head, AIM in developing and promulgating information management policy, standards and procedures based on international best practices.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS
The incumbent will report to the Head of Archives and Information Management. He/she will also work in close collaboration with the staff of the International Staff (IS) Archives and Information Management Service, the International Military Staff (IMS) Registry, Information and Knowledge Management (IKM) Staff of the two Strategic Commands (BiSC) and the ICT Staff of NATO HQ. Direct reports: N/a Indirect reports: N/a

5. COMPETENCIES
The incumbent must demonstrate: ? Analytical Thinking ? Achievement ? Clarity and Accuracy ? Conceptual Thinking ? Customer Service Orientation ? Empathy ? Impact and Influence ? Initiative ? Teamwork

 6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.  - The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further 3-year period. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO�s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. HOW TO APPLY:
Applications must be submitted using one of the following links, as applicable: ? For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager); ? For all other applications: www.nato.int/recruitment

ADDITIONAL INFORMATION: Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate�s medical file by the NATO Medical Adviser. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.