Function:The Information Management Services Division (IMS) of the European Central Bank�s Directorate General Secretariat is seeking an Information Management Specialist (Records Management) for its Information Management Policy & Records Management Team (IMP). In particular, the IMS Division is responsible for:

• developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection;

• managing the ECB�s physical and electronic archives and ensuring the disclosure of archived information when required, as well as the disposal of information, in accordance with the ECB�s information retention policy;

• managing the ECB library and providing staff with print and electronic publications and information services;

• supporting the further development of enterprise content management and coordinating the selection of systems and tools for archives and library and for collaboration, document and records management;

• providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board and the Single Supervisory Mechanism.

The IMP team is also responsible for developing, maintaining and raising awareness of the ECB�s information management policies and practices and for providing the ECB�s business areas and ESCB committees with records management advice and guidance.
The Information Management Specialist (Records Management) will be responsible for ensuring that the current information held by the ECB is managed effectively, efficiently and consistently across the Bank in accordance with the ECB�s information management policies and guidance as well as the relevant international standards (including the International Standard for Records Management (ISO 15489)).
The successful applicant will be entrusted with the following main tasks:

• providing advice, guidance and support on all matters relating to the management of documents and records by actively liaising with staff and management in assigned business areas;
• drafting and disseminating written guidance on document and records management topics;
• implementing the ECB�s filing and retention plan, including the mapping of folders to the ECB�s filing plan;
• reviewing, advising on and updating folder structures, metadata configurations and business area document and records management procedures;
• conducting monitoring activities, as well as reporting on compliance with the ECB�s information management policies, procedures and guidance;
• identifying information series in the business areas for which they are responsible and providing advice and guidance on their effective management;
• facilitating the controlled move of physical records to the custody of the ECB�s Archives;
• contributing to information management projects and initiatives;
• acting as Data Protection Coordinator and keeping abreast of data protection developments;
• sharing best practices and helping to achieve consistency across the IMP team.