Fresh Jobs InfoRecords Management Specialist, P-3. UNICEF, New York. Open until 13 September 2016.freshinfojobs

Records Management Specialist, P-3, #99343, ITSS - New York HQ

• Implement and lead the development and rollout of the  Enterprise Content Management (ECM).
• Lead the implementation of the records management stream of the project in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation.
• Develop, implement, and maintain organization wide classification scheme, controlled vocabulary and retention schedules
• Communicate with key stakeholders to proactively ensure organizational understanding of the interrelationship of records and business processes
• Provide any training to staff in accessing and managing records of any form or media.
• Support Senior Project Manager in implementation of the ECM project.
• Perform other duties as required.
  

• Operationalizes and implements organizational guidelines, as defined by the ECM project that support teams regarding the identification, preservation, collection, processing, and review of information.  Ongoing program-related activities would include the design, delivery, and provision of advisory and operational support of ECM program services.
• Manages records intake, release, destruction, and access procedures for the NYHQ departments and field offices; ensures compliance with policies, and ensures completion of the process. Responds to questions, and provides instruction and training as needed.
• Manages classification of large information collections in the data centers, case rooms, file cabinets, offsite storage facilities, or wherever recorded information may be found.

• Using a data driven focus develops a process improvement process that leads to a positive and measurable impact on space management where there are housing costs, including electronic storage.
• Identifies a continuous performance and quality improvement effort and monitoring and reporting system. Regularly reports the status of performance and quality improvement efforts and impacts.

• Communicates regularly with Senior Project Manager - ECM to ascertain the status of activities to ensure information is managed accurately and appropriately.
• Provides direction and support for all staff regarding various information governance questions along with liaising with other internal / external users.
• Develops and provides trainings for personnel on a variety of information governance topics.
• Ensures the quality, consistency and appropriateness of communication materials that are developed, produced, and disseminated to staff members. 
• Provides necessary support and insights on developing records and information management social medial and supplier communication strategy.

• As required, under direction of the Senior Project Manager - ECM, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization.
  

• An advanced university degree (Master's) in Archival Studies, Information Sciences, or a directly related field(s) is required.
• A minimum of five (5) years of relevant experience at the national or international levels in information management, records management, and project management or other relevant areas is required.
• Prior experience with large scale digitalization projects is considered is desired.
• Prior experience in understanding of international development issues is an asset.
• Prior experience working with a multilateral or UN organization is highly desirable.
• Fluency in English (written & verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, Russian and Spanish) is considered an asset.

• Communicates effectively to varied audiences, including during formal public speaking.
• Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
• Able to work effectively in a multi-cultural environment.
• Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
• Demonstrates, applies and shares expert technical knowledge across the organization.
• Ensures that team or department follows relevant company policies and procedures. 

Category: ECM, File Plan, New York, P-3, Records Management, Records Management Specialist, Retention Schedule, UNICEF, USA